17727 - Policy Support Officer - HMCTS
We have begun a £1bn, six-year Programme to reform what we do, and make our services better for the citizens who use them. The Reform Programme is one of the most ambitious of its kind in the world.
To support us on this journey, we’re looking for an exceptional Policy Support Officer to join the Service Design Team at HMCTS.
This team is responsible for identifying, scoping and developing strategies and operational frameworks and recommendations for emerging cross-jurisdictional design gaps. Leading the maintaining and building of international relations across other jurisdictions and sharing lessons learnt and best practice to support service and enabling design across the change portfolio. Promoting adherence to the design process and alignment to the target operating model and design principles. Lead development and support delivery of open justice framework and other cross-jurisdictional strategies and frameworks.
The job holder will support the development of the strategic direction of the organisation, and will help to identify new opportunities and challenges within the justice landscape which affect HMCTS. They will also coordinate and support the delivery legislative activity to enable reform.
Working with a variety of stakeholders, you will need to establish and maintain key internal, external and cross justice sector relationships. You will provide advice on proposals and promote alternatives to meet HMCTS’ objectives. You will work flexibly across the directorate to provide input into key areas of work.
Key Responsibilities:
- Support in the assessment of policy proposals across government, and within the department, working with the Policy team to identify implications for HMCTS Reform, delivery models and services.
- Manage team actions logs and liaise with appropriate leads to ensure actions are completed and followed up on in a timely fashion. Accurately record and monitor key decisions and action items from team meetings. Proactively chase actions before they become overdue and resolve any issues before escalating.
- Provide general administrative support, including arranging meetings, gathering information to fulfil project documentation requirements, proactively requesting information from colleagues to ensure project plans are maintained and up-to-date.
- Act proactively to ensure that all members of the team are kept informed of progress using appropriate channels/products such as meeting notes, action logs, and briefing relating to the policy work of the team.
- Co-ordinate team meetings, act proactively to ensure the smooth day-to-day running of the team’s activities. Produce notes of meetings and gather and circulate documentation as necessary. Set up systems to track and monitor action points from meetings, ensuring these are followed up and resolved using appropriate means of escalation.
- Provide support in the development and production of project plans, briefs, presentations and other documentation, interrogating information provided to ensure it is consistent and revising as necessary.
To be successful in this role, you will need to demonstrate the following:
- Experience or knowledge of the justice system
- Experience of working in a sensitive role with high level stakeholders.
- An understanding of government and citizen’s needs
This is an exciting opportunity to join one of the largest change programmes in government, which is internationally recognised as the most ambitious reform of a Justice System ever undertaken.
Key Civil Service Competencies
You will be required to provide evidence of the following key competencies at Level 2 of the Civil Service Competency Framework
- Seeing the bigger picture
- Making effective decisions
- Collaborating and Partnering
- Delivering at Pace
For further information, please download the full job description.
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
23/04/2018, 23:55 hours.
Closing date: 23rd April 2018 at 23:55 hours
If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or email moj-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote job ref 17727
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Candidate Information
You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
In the event of a large number of applications, we reserve the right to undertake the following processes:
- An automated online test where a benchmark must be passed to progress;
- A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.
During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.