28211 - eServices Assistant Librarian

£25,893 - £29,729
1
12 Months
London
London
London CTS Royal Courts of Justice, WC2A 2LL
EO
D
Fixed Term
For a period of up to 12 months
Full Time
Library

Background

Judicial Office

The Judicial Office (JO) was established following the Constitutional Reform Act 2005 and is directly accountable to the Lord Chief Justice and Senior President of Tribunals. We are a unique branch of the Civil Service, dedicated to supporting the judiciary and promoting judicial independence, to maintain confidence in the rule of law. The JO delivers a wide range of functions including training (through the Judicial College), communications, human resources, welfare, legal and policy advice, and library services.

Judicial Library and Information Services

The Judicial Library and Information Service (jLIS) is a team of 13 people which provides legal publications and information to judges and legal advisers in the courts and tribunals to ensure that they are equipped to carry out their duties effectively.  We provide a central legal research enquiry service for judges across England and Wales through the library at the Royal Courts of Justice, which provides judges with access to an unrivalled collection of online legal information; last year we dealt with over 2500 research enquiries.

Our legal databases portal, eLIS, provides access to the major legal databases so that judges have access to the key online legal resources which they require. As we transition from print to online resources it is essential that judges have the skills they need to access and use this information effectively.   We have developed an eLIS training strategy which initially seeks to increase judicial awareness of eLIS and the resources available, followed up by training for all judges, alongside a range of self-help guides and resources.

The successful candidate will play a key role in implementing this strategy and will work with the judiciary and the database suppliers. Over the last two years, we have been reviewing the eLIS website to enhance its usability, and following recent feedback from judges we are aware that there is scope for further improvements. The successful candidate will lead on this work, liaising with both database suppliers and IT and jLIS colleagues to maximise eLIS functionality.

Role purpose

To develop and maintain eLIS, and to provide eLIS training and support to judges.

Key Responsibilities

The job holder will be required to undertake the following duties and responsibilities:

  • Provide individual and group training sessions for judges and court staff
  • Liaise with suppliers and publishers to develop specialist training sessions and resources
  • Produce training materials such as printed guides and videos
  • Provide technical support to all eLIS users
  • Maintain and develop our online portal of legal databases, eLIS
  • Update the eLIS homepage and news section
  • Index all resources using appropriate subject headings
  • Liaise with suppliers and publishers to resolve technical issues and manage systems upgrades and changes
  • Act as the systems administrator for our library management system, Liberty
  • Provide cover for other library tasks such as enquiries, cataloguing and producing current awareness alerts
  • Any other duties and responsibilities as appropriate

Person Specification

To be successful in this role you will:

  • Be a qualified Knowledge and Information Management (KIM) Professional. Candidates must meet one of the following criteria:
  • Proof of personal accreditation by one of the approved KIM Professional Bodies (such as the Chartered Institute of Library and Information Professionals);

or

  • Possess a KIM profession academic qualification (i.e. a first degree or postgraduate qualification in a KIM related discipline which has been accredited by an approved KIM Professional Body)
  • Have excellent interpersonal and communications skills with the ability adapt messages to different audiences
  • Have the ability to work effectively on own initiative, with both internal and external stakeholders
  • Be a highly proficient and confident user of MS products especially Outlook PowerPoint
  • Be highly customer-focused, committed to providing and excellent service
  • Be able to travel regularly to court centres around England & Wales

Desirable criteria

  • Experience providing training on online databases
  • Knowledge of legal information databases
  • Knowledge of Sharepoint would be an advantage

Behaviours

We’ll assess you on these Behaviours during the recruitment process:

Managing a Quality Service

Making Effective Decisions

Delivering at Pace

Communicating and Influencing

Selection Process details

This vacancy is using Success Profiles and will assess your Behaviours and Strengths.

Applications will be sifted on Behaviours. In the event of a large number of candidates, the sift may be carried out on the lead Behaviour, Communicating and Influencing.

Feedback will only be provided if you attend an interview or assessment.

Working Arrangements & Further Information

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits,retail vouchers and discounts on a range of goods and services.
  • For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity.

There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Expected to take place during the week commencing 2nd of September 2019.

21/08/2019, 23:55 hours.

If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote the job reference - 28211.

If you would like to discuss the role and have any questions please contact Stephanie Curran at stephanie.curran@judiciary.uk or on 02079477582.

Counter-Terrorism Check (CTC)

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk) in the first instance