28391 - Regional Security, Health and Safety and Fire Safety Officer

£30,389 - £37,806
1
12 Months
London
London
FIRST AVENUE HOUSE LONDON, WC1V 6NP
HEO
C
Permanent
Full Time
Security, Health & Safety

Background

Her Majesty’s Court and Tribunals Service is an agency of the MoJ and provides the supporting administration for the judiciary across England and Wales.  It delivers services to the public directly in court and tribunal buildings, remotely via business centres and some limited services via the internet.

The Reform Programme is a once in a generation opportunity to transform the entire HM Courts and Tribunals Service, enhancing the provision of a world-class justice system, in a manner that provides an improved user experience at reduced cost to the taxpayer. This will contribute to consolidating the UK’s position at the forefront of an increasingly competitive international legal market as well as ensuring access to justice for all.

There will be high expectations of all staff regardless of the job they do and the need for more robust performance management. The organisation will be adopting new ways of working to ensure that it focuses on just that which is essential

Band C staff will need to display a commitment to four key principles: Continuous change, LEAN principles, managing uncertainty and improving performance. All those appointed to new roles in HMCTS must be wholeheartedly committed to these principles and evidence this in their application.

Overview

HMCTS is a continually changing organisation. Strong leadership is a critical element in this being successful. As a leader within HMCTS the jobholder must provide clear direction and focus, visibly championing the changes which deliver greater efficiencies. HMCTS Executive team expects all leaders to operate in a culture of openness and honesty, demonstrating a commitment to change through involvement and empowerment, and by delivering results.

The key purpose of the role is to:

  • To advise and assist the Head of the Regional Support Unit and Delivery Director on security, health and safety and fire safety matters to ensure that the Region complies with HMCTS’s operational requirements
  • To provide real time advice, support and guidance to Cluster Managers and their staff to enable compliance with HMCTS’s security and safety policies and requirements;
  • To ensure that minimum security and safety standards are complied with and all areas of significant risk and vulnerability are brought to the attention of local management and escalated if appropriate
  • To monitor and promote all security and safety activities within the Region, including providing support for specific threats, risks and incidents.

Key responsibilities

Operations

  • Advise and support Regional staff, Cluster Managers and their staff on security matters and, where appropriate identify, lead and review elements of security, including risks faced, threats received and management of operational security matters within your Region against the national framework.
  • Advise and support Regional staff, Cluster Managers and their staff on fire safety matters and, where appropriate, identify, lead and review elements of fire safety, including risks faced and management of compliance with fire safety legislation within you Region.
  • Advise and support Regional staff, Cluster Managers and their staff on health and safety matters and, where appropriate identify, lead and review elements of health and safety created by the undertakings of HMCTS, including risks faced and legislative compliance.
  • Provide input into national security, fire safety and health and safety policies and arrangements and ensure effective dissemination and monitoring of the implementation of business-relevant guidance that supports the operational security and safety needs of HMCTS.
  • Support HMCTS Security and Safety at Regional level to ensure that appropriate assurances are incorporated into the Region’s assurance framework and reported to the National HMCTS Security and Safety Committee.
  • Advise, support and where appropriate undertake incident and accident investigations of significant events which take place within the Region, producing lessons learned and providing the appropriate level of support to court staff to ensure future incidents are mitigated against
  • Monitor the Security and Safety performance of TFM providers and contractors in premises and work with HMCTS Property Directorate and Procurement and courts and tribunals to ensure compliance with HMCTS’s security and safety policies and arrangements
  • Provide, where appropriate, and arrange/facilitate training on security and safety matters, including the delivery of the Fire and Incident Control Officers training, and maintain accurate, up to date records of trained officers throughout the Region.
  • Develop, review and monitor the training requirements for the Region, which will include ensuring compliance with the HMCTS policy Training schedules, as well as delivering Fire and Incident Control training as and when appropriate.

Managing casework

  • Advise and assist managers and operational staff on security and safety risk assessments (security self assessments, generic risk assessments, safety inspections and fire risk assessments) for staff, visitors and premises ensuring that security and safety risks are identified and evaluated regularly at the appropriate level and drive efficiencies by sharing significant findings and best practice across Region; and
  • Provide input into analysing and progressing personal injury claims, managed by HMCTS Security and Safety, made against HMCTS, ensuring the reputation of the Agency is maintained.
  • Provide input into analysing and progressing workplace reasonable adjustments and bespoke applications for reasonable adjustments, managed by HMCTS Security and Safety, under the HMCTS Access to Work scheme.
  • Manage a full programme of building and management system inspections and audits to check compliance with security and safety policies and legislation, ensuring that each building’s arrangements are reviewed at least once every three years or sooner should the risk dictate.
  • Analyse, review and monitor Action plans and the implementation thereof and quarterly self assessment reports arising from the above inspections/audits and policy requirements, ensuring that targeted advice, guidance and support is provided at local level where appropriate.

Analysis

  • Identify and provide input into the setting of security, health and safety and fire safety compliance targets for the Region against the backdrop of the national security and safety targets.
  • Lead and produce the processes for reporting against these targets;
  • Produce monthly and quarterly trend analyses of security and safety incidents and accidents for consideration within Region and contribute to the national trend analysis.
  • Initiate local security and safety initiatives to resolve and mitigate against security and safety risks.

Communicating with the public, the judiciary, other court & tribunals users and representatives of other agencies and organisations

  • Advise and support managers and staff on general security and safety issues as well as specific security threats, safety risks or incidents and accidents.
  • Lead as the first “specialist” point of contact on Region for all security and safety matters with staff, judicial office holders, justice stakeholders and others when matters are beyond the competency of local staff and managers.
  • Initiate, promote and improve security and safety education and awareness to operational staff and stakeholders at Regional and Cluster levels.

Representation

  • Act as professional support for the Region’s Health and Safety Committee and any other Committee arrangements so determined by the Region.
  • Lead, at a national forum, on the security and safety needs and requirements of your Region to ensure that best practice is identified and shared with other officers and ensuring that the operational requirements of HMCTS are met.
  • Represent and provide input into the security and safety needs of your Region with HMCTS Property/TFM providers for local/ Regional projects which have security and safety implications.
  • Represent and where appropriate resolve security and safety matters with Regional stakeholders, such as the DTUS, CPS and Probation Service on matters affecting your Region. Where necessary identify national implications, and assist HMCTS Security and Safety to review central policy and arrangements.
  • Represent HMCTS Security and Safety at Regional level;
  • Lead on the escalation of all significant Regional issues to HMCTS Security and Safety and provide in put into the central team to ensure the operational implications are fully considered.

Specialisms

Assist HMCTS Security and Safety, the Delivery Director and Head of Regional Support Unit to embed the security and safety policies and procedures. This will include:

  • Disseminating security and safety policies and guidance and working to implement these effectively throughout the Region; and
  • Monitoring compliance, whilst providing targeted support and guidance in identified areas of vulnerability and non- compliance;
  • Administering systems and processes for measuring operational compliance with relevant security and safety policies;
  • Identify and investigate incidents relating to safety and security and draft relevant reports for review by management; and

Accountability

  • Reporting to the Head of the Regional Support Unit.

Other duties

The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

Location of Post

The post holder will primarily be based at London Regional Support Unit, First Avenue House and will be expected to work and travel to all sites within the region.

Relevant MOJ competencies

Seeing the Big Picture

  • Be alert to emerging issues and trends which might impact or benefit own and team’s work
  • Develop an understanding of own area’s strategy and how this contributes to Departmental priorities
  • Ensure own area/team activities are aligned to Departmental priorities
  • Actively seek out and share experience to develop understanding and knowledge of own work and of team’s business area
  • Seek to understand how the services, activities and strategies in the area work together to create value for the customer/end user

Making Effective Decisions

  • Make decisions when they are needed, even if they prove difficult or unpopular
  • Identify a range of relevant and credible information sources and recognise the need to collect new data when necessary from internal and external sources
  • Recognise patterns and trends in a wide range of evidence/data and draw key conclusions
  • Explore different options outlining costs, benefits, risks and potential responses to each
  • Recognise scope of own authority for decision making and empower team members to make decisions
  • Invite challenge and where appropriate involve others in decision making to help build engagement and present robust recommendations

Leading and Communicating

  • Take opportunities to regularly communicate and interact with staff, helping to clarify goals and activities and the links between these and Departmental strategy
  • Recognise, respect and reward the contribution and achievements of others
  • Communicate in a succinct, engaging manner and stand ground when needed
  • Communicate using appropriate styles, methods and timing, including digital channels, to maximise understanding and impact
  • Promote the work of the Department and play an active part in supporting the Civil Service values and culture
  • Convey enthusiasm and energy about their work and encourage others to do the same

Collaborating and Partnering

  • Establish relationships with a range of stakeholders to support delivery of business outcomes
  • Invest time to generate a common focus and genuine team spirit
  • Actively seek input from a diverse range of people
  • Readily share resources to support higher priority work, showing pragmatism and support for the shared goals of the organisation
  • Deal with conflict in a prompt, calm and constructive manner
  • Encourage collaborative team working within own team and across the department

Managing a Quality Service

  • Make effective use of project management skills and techniques to deliver outcomes, including identifying risks and mitigating actions
  • Develop, implement, maintain and review systems and service standards to provide quality, efficiency and value for money
  • Work with team to set priorities, goals, objectives and timescales
  • Establish mechanisms to seek out and respond to feedback from customers about service provided
  • Promote a culture that tackles fraud and deception, keeping others informed of outcomes
  • Develop proposals to improve the quality of service with involvement from a diverse range of staff, stakeholders or delivery partners

Delivering at Pace

  • Successfully manage, support and stretch self and team to deliver agreed goals and objectives
  • Show a positive approach in keeping their own and the team’s efforts focused on the goals that really matter
  • Take responsibility for delivering expected outcomes on time and to standard, giving credit to teams and individuals as appropriate
  • Plan ahead but reassess workloads and priorities if situations change or people are facing conflicting demands
  • Regularly monitor own and team’s work against milestones or targets and act promptly to keep work on track and maintain performance
  • Coach and support others to set and achieve challenging goals for themselves

Professional / Specialist Skills

  • Understanding of CI methodology and tools/techniques would be an advantage
  • Understanding of the UK Government’s Security Policy Framework (SPF), including the principles of protective security.
  • Experience of working in a security and safety or related facilities-management position within a complex organisation with multiple and varied security risks.
  • An understanding of and practical experience in using a risk-based approach to the provision of security and safety advice within a policy framework to support business and operational requirements.
  • A strong understanding of operations within either tribunals or courts and the security and safety risks associated with these.
  • Excellent communicator with an ability to engage effectively with internal and external stakeholders.
  • Able to evaluate and communicate security and safety risks and issues and an ability to be resolve problems at the point of delivery.
  • Ability to co-ordinate multiple work streams at the same time in a complex regulatory landscape.
  • A specialist H&S qualification (NEBOSH General Certificate or equivalent working towards the Diploma or equivalent).
  • Strong understanding of fire safety principles including a good knowledge of British Standards on fire safety (in particular BS 9999) and the Fire Safety Order 2005, as well as having or a willingness to gain a recognised fire safety qualification to a minimum of NEBOSH Fire Safety Certificate.
  • Strong understanding of the legislative requirements relating to H&S and fire safety in the UK.

Role Specific Qualifications/

Requirements

  • A specialist H&S qualification (NEBOSH General Certificate or equivalent working towards the Diploma or equivalent).
  • Driving licence is desireable

Flexible working options

HMCTS offers a flexible working system in many of its offices.

Job sharing and reduced hours

All applications for job sharing or reduced hours will be treated fairly and on a case by case basis in accordance with the MoJ’s flexible working policy and equality policy.

Excess Fares and Relocation Allowances

This job is not eligible for relocation allowances but excess fares may be considered in accordance with MoJ’s excess fares allowance policy.

Working Arrangements & Further Information

Standard working hours are 37 hours per week excluding breaks which are unpaid.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The National Probation Service is covered by the Local Government Pension Scheme (LGPS) run through the Greater Manchester Pension Fund (GMPF). Please visit www.gmpf.org.uk for further information.

Please note: Any current Civil Servant who is a member of the PCSPS, by accepting an offer of employment to the National Probation Services will be opted out of the PCSPS and auto enrolled into the Local Government Pension Scheme.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender.

Eligibility

All candidates are subject to security and identity checks prior to taking up post

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity.

There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

To Be Confirmed

21/08/2019, 23:55 hours.

If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote the job reference - 28391.
Security Clearance (SC)

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Candidate Information

You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

In the event of a large number of applications, we reserve the right to undertake the following processes:


  • An automated online test where a benchmark must be passed to progress;
  • A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.

During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.



if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance
Seeing the Big Picture
Making Effective Decisions
Leading and Communicating
Collaborating and Partnering
Managing a Quality Service
Delivering at Pace

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


Application form stage assessments

Interview stage assessments

There is 1 interview stage for this vacancy.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.