34393 - Policy & Impact Lead - IMB and LO Secretariat

£30,845 - £38,373
12 Months
Full Time
Operational Research


An exciting opportunity has arisen to join the Independent Monitoring Board (IMB) and Lay Observer (LO) Secretariat as the Policy and Impact Lead. The Secretariat is comprised of a team of 20 staff supporting the work of the IMBs and LOs.

You will be motivated and enthusiastic with great research and writing skills and committed to using evidence and analysis to develop a powerful case for changes in policy and practice; you’ll develop and manage positive stakeholder relationships, internally and externally, in a fast-paced environment where working successfully with volunteers is at the heart of the role.

Members of the Independent Monitoring Boards are unpaid public appointees who provide statutory, independent oversight of the treatment and care of prisoners and detainees and are appointed by the relevant Secretary of State. IMBs operate in prisons and Young Offender Institutions, in immigration removal centres, various short-term holding facilities and on repatriation flights for those being removed from the UK.

Lay Observers are also unpaid volunteers appointed by ministers, whose responsibility it is to check on the welfare of detained persons in court custody suites and while they are traveling in the care and custody of escort contractors.

Duties and Responsibilities:

This vacancy is for a Band C (HEO) role in the MoJ IMB and LO Secretariat team, which sits within the Policy Communications and Analysis Group in MoJ HQ. The post holder will be responsible for the development and provision of policy and research advice and support to the IMB and LO National Chairs and to individual IMBs to maximise the reach and impact of the work of IMBs and LOs.

The key tasks are:

  • Drafting presentations, policies, positions, briefing papers and national/thematic reports  
  • Collating and analysing key issues and themes from various internal and external sources, including IMB annual reports and associated surveys/information
  • Collating and analysing numerical data to identify trends and inform policy development
  • Supporting National Chairs, IMB Management Board and LO National Council to develop and manage relationships with key internal and external stakeholders
  • Coordinating, managing and drafting IMB/LO responses to external consultations in liaison with individual Boards/members/LOs and National Chairs
  • Providing briefings, Q&A and support for parliamentary committee hearings etc, including attending, advising and taking notes
  • Providing briefings, Q&A and supporting information for internal and external stakeholder meetings, including functional/subject groups, identifying agenda items, taking minutes and following up actions as necessary
  • Briefing the Chair(s) for visits to Boards/courts/establishments/external events
  • In conjunction with the Head of Policy and Communications, horizon scanning for developments in policy, research or practice affecting the work of IMBs/LOs including identifying opportunities to influence these
  • Working collaboratively with the Secretariat team
  • Playing a proactive and positive role as part of the Secretariat Extended Senior Leadership team

Desirable Criteria

  • An understanding of the criminal justice or immigration detention system and/or partner roles, or a willingness to learn
  • An understanding of working with volunteers
  • Strong inter-personal skills
  • Strong organisational skills
  • Understanding of the UK National Preventive Mechanisms (Optional Protocol to the Convention Against Torture – OPCAT) or general Human Rights related issues


  • Communicating and influencing
  • Seeing the Bigger Picture
  • Working Together
  • Leadership
  • Making effective decisions.


  • Excellent written and oral communication skills
  • Excellent research and analytical skills
  • Proven ability to work with a range of internal and external stakeholders on multiple projects in a fast-paced environment.
  • Ability to make evidence-based decisions and provide senior leaders with timely, accurate advice.


  • Candidates will be assessed on their written communication and presentation skills
The jobholder must be able to fulfil all spoken aspects of the role with confidence in English or (when specified in Wales) Welsh.

Working Arrangements & Further Information

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.


The MoJ offers a range of benefits:

Annual Leave

Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.


The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.


The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.


  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits,retail vouchers and discounts on a range of goods and services.
  • For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.


The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

1-      To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);

2-      To Ministry of Justice Resourcing (resourcing-services@justice.gov.uk);

3-      To the Civil Service Commission (details available here)

The Civil Service embraces diversity and promotes equality of opportunity.

There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Grading Structure Review

The Ministry of Justice is currently undergoing a review of posts which are currently graded at Band A to realign our grading structure with the majority of the wider Civil Service.

Posts advertised at Band A may be graded at either Grade 6 or Grade 7 once the review has taken place.  

Expected 4th June 2020

22/05/2020, 23:55 hours.

If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com Please quote the job reference - 34393.

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

This Vacancy is closed to applications.