35035 - Administration Manager MARSOC - North West and West Midlands
We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity
Overview of the job
The post holder will manage the administrative processes, overseeing the management of business processes ensuring data integrity, adhering to financial principles, policy and procedures.
The role is responsible for managing the delivery of specialist administration systems that support the work of the Unit.
The role will require line management responsibilities of a small team.
Summary
The post holder will manage a small team which will provide professional and efficient secretarial, administrative, organisational and information management support.
The post holder will be responsible for development and maintenance of comprehensive administrative processes.
The post holder will manage the process for initial point of contact for queries and requests. They will monitor responses to requests for information and data, ensuring they comply with MOJ and HMPPS information sharing protocols and government legislative requirements.
The post holder also undertakes a variety of specific activities and duties, for which they are held personally accountable, commensurate with their grade.
Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
- Responsible for the creation, implementation and maintenance of all specialist administrative services, processes and systems that underpin the delivery of business objectives
- Responsible for compiling first draft replies to Ministerial and non-ministerial correspondence.
- Manage a team of administrative staff where required, including line management and supervisory responsibilities
- Manage resources to deliver the activities within their area of responsibility and contribute to the short to medium term business planning process
- Provide monthly information reports/data, with an emphasis to check it’s accuracy and to track and explain/rectify any variances/errors and in a user friendly way
- Support in the coordination of documents and stakeholder input
- Provide assistance to ensure directorate is compliant with procedures
- Provide support for any ad hoc work requested by groups. This can vary in terms of volume of work and complexity, ranging from distribution of information to helping to organise large scale events/workshops
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
Behaviours
- Changing and Improving
- Working Together
- Managing a Quality Service
- Delivering at Pace
- Leadership
- Communicating and Influencing
Essential Experience
- Good communication skills and the ability to communicate at all levels of the organisation
Technical requirements
- Good working knowledge of Microsoft word, excel
This post is based at Centenary House or Oakland House, however we are currently going through a period of transformation to implement a new Operating model. We are hoping to confirm and changes prior to appointment but if this is not possible a change of base location may be required within the next 12 months to support the transition to this new structure. Any change in base location will be subject to consultation with you and will be managed in line with our internal policies.
HMPPS is leading the Multi-Agency Response to Serious and Organised Crime (MARSOC) Project, which will focus on identifying and disrupting the highest harm SOC nominals, with the initial focus on tackling high-harm nominals who are in the criminal justice system or are having a direct impact on it. The response to SOC involves putting in place a framework which will drive improved co-ordination and joint working across HMPPS and law enforcement.
HMPPS’s Serious Organised Crime Unit (SOCU) will help to deliver MARSOC in each region, directly inputting into the identification and assessment of SOC nominals, and in delivering tactical disruptions against them. SOCU is recruiting a MARSOC Regional Coordinator in each of the 5 regional teams. The role will involve supporting the SOCU custody and community teams' case management of SOC nominals, implementing the performance framework and ensuring that SOCU interacts smoothly with the relevant regional MARSOC hubs. This is an exciting opportunity to be part of a groundbreaking multi-agency initiative in the prisons and probation environment.
This post is based at Centenary House or Oakland House, however we are currently going through a period of transformation to implement a new Operating model. We are hoping to confirm and changes prior to appointment but if this is not possible a change of base location may be required within the next 12 months to support the transition to this new structure.
Please Note: Due to the ongoing impact of the Covid-19 pandemic we are looking to adapt our usual recruitment processes and are developing ways of working which ensures the safety of our applicants and panel members. All interviews will be held on dates to be confirmed, and likely to be conducted via video technology. Successful applicants’ appointment to positions may be slightly delayed due to the COVID -19 situation. If you have any queries in the meantime, please contact the HMPPS Recruitment team on 0845 2415358 or email Resourcing.Consultants@gov.sscl.com
In the event of a large number of applications we will test the lead behaviours: Delivering at Pace & Communicating & Influencing.
Working Arrangements & Further Information
Some of MoJ’s, including HMPPS, terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.
If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.
The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.
Benefits
Annual Leave
-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.
Bank, Public and Privilege Holidays
-You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment
Pension
-The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.
Work Life Balance
-HM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ
Season Ticket Advance
-After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work
Childcare Vouchers
For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
Training
-HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes
-There are opportunities to access promotion programmes and HMPPS provide a variety of training appropriate to individual posts
-All staff receive security and diversity training and an individual induction programme into their new roles
Eligibility
-All candidates are subject to security and identity checks prior to taking up post
-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS
-All staff are required to declare whether they are a member of a group or organisation which HMPPS considers to be racist
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
03/07/2020, 23:55 hours.
For further information please contact Nigel.Levitt@met.police.uk
If you require any assistance please call 0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com. Please quote the job reference - 35035.
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.