37025 - Team Leader, Planning and Operational Support Team, Judicial College

£21,170 - £30,324 (salary will depend on location)
2
12 Months
East Midlands, London
London, Loughborough
LOUGHBOROUGH MAGISTRATES LOUGHBOROUGH, LE11 1AZ, London CTS Royal Courts of Justice, WC2A 2LL
EO
D
Permanent
Full Time
Operational Delivery

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

The Judicial College has an exciting opportunity for a Band D (EO) to join its Planning and Operations Team (POpS) based in the London or the Loughborough office. The Judicial College is part of the wider Judicial Office, which is a unique branch of the Civil Service dedicated to supporting judicial independence, to maintain confidence in the rule of law. The Judicial Office assists the Lord Chief Justice and the Senior President of Tribunals to fulfil their responsibilities to the judiciary (about 25,000 judicial office holders), and an ever-evolving justice system.

The College is a very busy and high-profile section of the Judicial Office, delivering approximately 400 judicial seminars each year with a budget of approximately £15.5 million. The POpS team is the customer-facing hub of the College, playing an integral role in planning and organising a training programme for judicial office holders. This involves working with a wide range of stakeholders to ensure that the training programme is delivered on time and to budget. The bulk of the College’s training events are delivered face to face, but we are expanding use of training via digital platforms, i.e. e-learning and webinars.

The POpS team is based over three sites – London, Loughborough, and Glasgow. This is a full-time post and will be based at our London office. We make good use of flexible and remote working across our offices, but there is occasional need to travel for meetings or to attend training events, which may involve an overnight stay.

As a team leader you will manage a team of course organisers and work very closely with our judicial training teams, Judicial Office Holders and wider stakeholders, such as the Judicial Office Business Support Team, to monitor and manage a training programme.

Your key duties will be to:

  • Lead and manage your team to support the planning and organisation of a programme of judicial training.
  • Establish, monitor and revise plans for the administrative support for jurisdictional training programmes.
  • Work closely and flexibly with the rest of the team leaders and managers to ensure that the wider training programme is effectively managed and resourced.
  • Monitor and manage the budget for your training events, including providing annual and monthly finance data, monitoring expenditure and financial risks, managing and ensuring accurate payment of invoices/expenditure.
  • Support senior managers in the design, testing and embedding of new or improved administrative procedures as part of continuous improvement projects.
  • Ensure that there is ‘on the day’ administrative support in place for all face-to-face or digital training seminars.
  • Take responsibility for the set up and management of your training event area on Learning Management System – the College’s online access to the judicial training programme. This will involve making sure that course pages are set up, oversee the online bookings and addition of course materials etc. This will involve delivering some tasks personally and managing/quality checking your team’s input.
  • Ensure appropriate training venues are booked and that delegates are fully informed of arrangements for events.
  • Assist course directors in the preparation of course materials.
  • Attend training events to provide admin support when necessary.
  • Take minutes of committee and planning meetings when required.

Other Duties:

You will be required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

Person specification:

We are looking for a Band D (EO) who has experience in:

  • leading and managing a team
  • operational delivery and customer service
  • managing and reporting on a budget
  • planning and managing a large portfolio of work
  • continuous improvement
  • collaborative working

Success Profiles

This vacancy and using Success Profiles. We will focus on your Behaviours, Experience (including Technical) and Strengths.

The behaviours we will be focussing on are:

  • Leadership
  • Making Effective Decisions
  • Communicating and Influencing
  • Working Together

In terms of assessing relevant technical experience, we will be looking for experience in working with budgets and finance tools.

If we receive high volumes of applications then we shall conduct an initial sift on the Leadership behaviour. If your application progresses to a full sift, all behaviours will then be considered.

Feedback will only be provided if you attend an interview.

The job holder must be able to fulfil all spoken aspects of the role with confidence in English or (when specified in Wales) Welsh.

Working Arrangements & Further Information

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits,retail vouchers and discounts on a range of goods and services.
  • For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

1-     To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);

2-     To Ministry of Justice Resourcing (resourcing-services@justice.gov.uk);

3-     To the Civil Service Commission (details available here)

The Civil Service embraces diversity and promotes equality of opportunity.

There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Grading Structure Review

The Ministry of Justice is currently undergoing a review of posts which are currently graded at Band A to realign our grading structure with the majority of the wider Civil Service.

Posts advertised at Band A may be graded at either Grade 6 or Grade 7 once the review has taken place.  

Expected week commencing 12th October 2020

29/09/2020, 23:55 hours.

If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com Please quote the job reference - 37025.
Counter-Terrorism Check (CTC)
Please note the successful applicant will need to undertake a Disclosure and Barring Security Check for this post.

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

In the event that we receive a large volume of applications we reserve the right to conduct the sift based on one lead behaviour. The chosen lead behaviour for this campaign is Leadership.
if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


Application form stage assessments

Behaviours
Leadership - 250 word limit
Making Effective Decisions - 250 word limit
Communicating and Influencing - 250 word limit
Working Together - 250 word limit
Experience
CV
Technical Skills
Financial or budgeting experience would be advantageous - 250 word limit
A sift based on the lead behaviour, Leadership, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.

Interview stage assessments

There is 1 interview stage for this vacancy.
Behaviours
Leadership
Making Effective Decisions
Communicating and Influencing
Working Together

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.