84669 - Personnel Security and Vetting Administration Officer
Overview
The MoJ Group Security Team sits at the heart of the Ministry of Justice, enabling good security practices through the provision of security policies, guidance, and education, by understanding Personnel security risks from all parts of the Ministry of Justice and providing assurance to the departmental SIRO, the Permanent Secretary, and other senior stakeholders that these risks are being effectively managed in the delivery of MoJ objectives.
The Ministry of Justice’s (MoJ) Security and Information Group (SIG) has a broad range of responsibilities including Personnel Security and National Security Vetting.
We are seeking to recruit people from a diverse group of backgrounds to make sure we have a wide range of skills to strengthen our security capability across government. We value the fact that our different backgrounds, cultures, genders, experiences, and ways of working produce a more effective team. Each one of us has a part to play in helping government to keep the United Kingdom secure.
Role Purpose
Do you have strong customer service and administrative skills; an ability to plan your workload effectively and follow standard procedures and security protocols? Are you approachable, enthusiastic and want to deliver a quality service?
MoJ Group Security is looking to recruit an Administration Officer to join our existing team and to support us in the delivery of a high-quality Personnel Security and National Security Vetting (NSV) service to the wider MoJ estate.
The post holder will be responsible for providing high quality administrative support to ensure the smooth running of the department, as well as supporting the effective delivery of small system changes across a range of business processes, which are vital in ensuring MoJ Group Security is able to effectively manage the personnel security issues across MoJ, including the delivery of National Security Vetting (NSV) services in conjunction with our vetting provider, Protective Security Centre.
The role is part of the Government Security Profession and sits within the Personnel Security specialism. Although experience in personnel security or national security vetting is helpful, it is not essential. This role is also suitable for career changers, graduates, returnees to work, amongst others; there really is no single ‘type’ of person who can succeed in this role. If you do not currently work inside the Government Security Profession or the Civil Service but feel you have the transferable skills to succeed in this role, then please consider putting yourself forward.
Job Description, Duties and Responsibilities –
This is an ‘admin heavy’ role in a busy department so we are looking for the right candidate to help us deliver on our objectives. The job holder will be required to undertake the following duties and responsibilities:
- Provide high quality administrative support to the department and relevant senior managers.
- Ensure that the MoJ Group Security Team’s mailboxes are managed appropriately and that all queries are responded to in a timely and professional manner.
- Maintain the National Security Vetting Contact list and the National Security Vetting Matrix.
- Support and train the National Security Vetting Contact’s.
- Support the Personnel Security Advisor in delivery of National Security Vetting Contact and Insider Risk training sessions, working towards being able to deliver sessions independently.
- Provide secretariat function in support of any governance process or steering groups established in support of personnel security, including maintaining the personnel security actions logs and risk register.
- Support the team in the development, implementation and management of automated processes.
- Support effective communications of policies, processes and guidance to all relevant stakeholders.
- Assume responsibility for updating the NSV SharePoint HUB, Intranet pages, policies and processes.
- Record and manage security incidents and trends.
- Assess and approve policy dispensation requests, such as Residency and onboarding at risk.
- Assess and approve DV requests and support in maintaining the Aftercare requirements once DV clearance has been issued.
- Administrate the department’s security incident management tool (ServiceNow)
- Contribute to the effective planning, delivery of other projects and administrative tasks, as necessary.
- Continually explore and undertake personal and professional development opportunities.
Skills & Qualifications Essential criteria
Essential skills:
- Experience of and a high level of competence in, administrative tasks gained through working in an office-based or other relevant environment (private/public sector).
- Experience of stakeholder management and customer service provision.
- An understanding of the principles of data protection and a strong commitment to confidentiality and discretion when handling sensitive personal or organisational data.
- A high level of competence with MS Office365 products, including MS Word and MS Excel.
- A proven ability to deliver an ‘at volume’ service consistently and at pace, whilst adhering to service and policy standards.
- A willingness to undergo National Security Vetting in order to achieve SC, including ongoing adherence to the standards and behaviours expected of a clearance holder.
Desirable skills:
- A background in personnel security, particularly a knowledge of National Security Vetting processes and administration tasks.
- Experience in delivering presentations, training, and briefings in a professional environment.
- Experience in producing reports in PowerBI.
Application Process
This vacancy will be using Success Profiles to assess Behaviours. Shortlisted candidates will be invited to attend a panel interview.
We will assess you against the following behaviours during the selection process:
- Making Effective Decisions
- Managing a Quality Service
- Working Together
- Delivering at Pace
Hybrid working
The flexible working arrangement of Hybrid working means the individual must be present at their base office for a minimum of 2 days every week, however this is based on business need and could be subject to change going forward. This hybrid working arrangement is not contractual and as a result staff could be asked to attend their base location more frequently.
Flexible working hours
We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. We are happy to accommodate any reasonable adjustments you may require during the selection process. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity
The Security Information Group offers flexible working subject to local agreement.
This post is advertised as Permanent & Full Time. The unit is supportive of and encourages flexible working and compressed hours candidates will also be considered.
This role can be based Nationally, with the possibility of occasional travel into London and across England and Wales.
New entrants to the Civil Service will join on the minimum of the pay range.
Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules.
Application form stage assessments
Behaviours
Delivering at Pace - 250 word limit
Managing a Quality Service - 250 word limit
Making Effective Decisions - 250 word limit
Experience
CV
Statement of Suitability - 750 word limit
A sift based on the lead behaviour, Delivering at Pace, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.
Interview stage assessments
There is 1 interview stage for this vacancy.
Behaviours
Delivering at Pace
Making Effective Decisions
Additional Assessment(s)
Presentation
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.
All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
- For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
- To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);
- To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);
- To the Civil Service Commission (details available here)
The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
For more information on applying for a role as a candidate with a disability or long-term condition, please see our Disability Confident Scheme Frequently Asked Questions webpage.
You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
02/04/2024, 23:55 hours.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.