52110 - Private Secretary/Parliamentary Under Secretary of State

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Inclusion and diversity

The Northern Ireland Office is committed to being an inclusive employer with a diverse workforce. We encourage applications from people from the widest possible diversity of backgrounds, cultures and experiences.

We particularly welcome applications from Black, Asian and Minority Ethnic (BAME) candidates, as they are under-represented within the NIO at this level.

The Northern Ireland Office strives to be an inclusive employer and is recognised by its staff and externally as being an employer where Diversity and Inclusion are valued.

We hold a Diversity & Inclusion Charter Mark and are an accredited Disability Confident Leader organisation.

In March 2018 we won the award for Best Employer for Diversity & Equality in Northern Ireland (small employer category) in a Gala Award ceremony hosted by Legal-Island, a multi-award winning workplace compliance company based in Northern Ireland.

We have an active D&I network supporting colleagues through D&I Advocates, championed by our Directors.

We want all our people to feel valued for who they are and we are confident that you will find the NIO a warm, welcoming and inclusive place to work.

What we do

Background

The Northern Ireland Office represents Northern Ireland interests at a UK Government level and UK Government interests in Northern Ireland.  We have a wide range of responsibilities, including: underpinning political stability in Northern Ireland; overseeing the Northern Ireland devolution settlement; leading on national security policy in Northern Ireland; addressing the legacy of Northern Ireland’s past; delivering elections and constitutional reform in Northern Ireland; playing a key role in rebalancing the NI economy; representing NI interests, including on the border with Ireland, as the UK exits the EU.  Our small size and diverse portfolio create a stimulating, fast-paced and challenging working environment, with regular engagement with a range of Ministers and senior officials.  We support flexible working and have a modern, flexible IT system which helps enable this.

About the role:

The role of Private Secretary offers a great opportunity to operate at the heart of the Northern Ireland Office, working closely with Ministers, the wider Private Office Group and senior officials.

The Private Secretary role acts as the primary link and channel of communication between the Parliamentary Under-Secretary of State and the rest of the department, working closely with the rest of the Private Office team.

In the Private Secretary role, the post holder will ensure that the Parliamentary Under-Secretary of State’s views are represented on areas of policy across the department as well as working very closely with policy colleagues to ensure the best possible advice to ministers.

You will use your judgement to identify issues that need to be brought to the attention of the Parliamentary Under-Secretary of State and help to ensure positive and constructive working with policy officials to ensure the best possible advice is presented to ministers.

Duties and responsibilities:

Principal responsibilities could include:

• Smooth and efficient running of the Parliamentary Under-Secretary of State’s office, delivering the highest quality support to them across their policy responsibilities.
• Work closely with colleagues in the Special Advisers’ offices to effectively communicate decisions and recommendations between Ministers and officials.
• Provide strategic advice and join up on the preparation of policy advice from across the Department, representing the Parliamentary Under-Secretary of State’s priorities, views and expectations.
• Ensure that the Parliamentary Under-Secretary of State’s engagement with key stakeholders, including those based in Northern Ireland, supports the broader engagement strategy of the Department.
• Possible line management responsibilities.

Essential criteria:

• Exceptional interpersonal skills with the ability to understand different perspectives.
• Proven experience of working effectively with Ministers and senior officials; a strong ability to influence at all levels, and to work collaboratively to resolve difficult issues.
• Sound judgement and understanding of the political nuances of working with constitutional/devolution issues.
• Excellent organisational and prioritisation skills, with the ability to work effectively across a range of tasks and under pressure.
• The ability to think strategically and creatively, recognising where improvements can be made and implementing them.

Desirable criteria:

• An understanding of the Northern Ireland political system and how it works and an understanding of the work of the Northern Ireland Executive would be advantageous, but is not essential.
• Experience of working in a Private Office previously.

[For the essential and desirable criteria please upload a suitability statement of no more than 250 words setting out how you meet the essential/desirable criteria]

Behaviours:

We will assess you against the following Success Profiles behaviours at Level 3 during the selection process.

• Communicating and Influencing
• Making Effective Decisions
• Working Together
• Delivering at Pace

More information on behaviours and success profiles can be found here.

The interview will be of a blended nature consisting of behaviours, experience and strength-based questions.  The strength-based questions will require natural responses from the candidates; responses that should be rapid, allowing the interviewer to hear a candidate’s first, unrehearsed and natural response, no longer than two minutes per question.

Please note that in the event of a large number of applications being received we may run the initial sift on the lead Behaviour “Communicating and Influencing”.

Security clearance:

Security clearance to (SC) level will be required for this post.

Eligibility sift

An eligibility sift will be carried out on the basis of the information contained in the application form.  It is therefore important that all applicants demonstrate in their application how and to what extent their behaviours are relevant to the above criteria.  Those candidates who do not clearly demonstrate that they meet the experience and behaviours will not be invited to interview.

Pay and allownaces

The successful candidate will adopt the terms and conditions of the NIO for the length of their appointment.

Neither Detached Duty terms nor relocation costs will apply to this post.

Further information

Further information about the post may be obtained from the Private Secretary, Rose-Anna Bailey (rose-anna.bailey@nio.gov.uk).

Applications

You can apply for this post through the Civil Service website at: civilservice.gov.uk.  Once logged onto the site go to the civil service jobs page and then search for jobs in the Northern Ireland Office where the application form can be found.

Additional information received after the closing date will not be considered.  Failure to provide sufficient information in support of an application prior to the closing date will not be considered as grounds for an appeal if an applicant is not shortlisted for interview.

Home Civil Service applicants who, because of disability, need assistance in completing the application form should contact MoJ Shared Services on 0845 010 3512.

All applications for employment are considered strictly on the basis of merit.

This job description should not be taken as constituting conditions of employment.

Please note that due to the high interest in NIO opportunities, feedback cannot be given if you are unsuccessful at sift stage. Feedback is available on request if unsuccessful following interview.

Additional information

Timelines

We are aiming to sift week commencing the 22nd November, with interviews taking place over the week of 29th November.

Further information about us

We are a small and friendly department of approximately 175 staff.  Due to our size we are able to offer staff more exposure to ministers and the opportunity to work on a far wider portfolio of responsibilities than might be the case in a larger department.  This creates an interesting, though often challenging, work environment.

Other Benefits

The NIO offers a pleasant, modern work environment which allows consideration of a range of flexible working arrangements which support a good work/ life balance. These include flexible/ alternative working patterns, part-time and job-share options.

Benefits include:

                interest-free season ticket and bicycle loans

                Reward & Recognition scheme

Guaranteed Interview Scheme

The Northern Ireland Office operates the Guaranteed Interview Scheme, details of which are attached to the application form for this post.

In the event that we identify more appointable candidates than we currently have posts available, we will hold applicant details on a reserve list for a period of 12 months from which further appointments can be made. This may include roles at a lower grade. Candidates placed on a reserve list will be informed of this. Those candidates who do not wish to remain on the reserve list should contact MoJ-recruitment-vetting-enquiries@gov.sscl.com to be removed from the reserve list. 

Further information on civil service careers can be found at  www.civil-service-careers.gov.uk

The Civil Service Code sets out the standards of behaviour expected of civil servants.  

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. You have the right to complain if you feel a department has breached the requirement of the Recruitment Principles. 

Please contact SSCL (Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk) in the first instance.

If you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages:

http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints/