30343 - Commercial Administration Officer (Prison Education)
About the Role
The Ministry of Justice (MoJ) serves the public by upholding the rule of law, and by delivering an efficient, fair, timely and effective justice system in which the public has confidence.
- We enforce the decisions of the court: we punish offenders and work to reduce reoffending. We prevent victims by changing lives.
- In partnership with an independent judiciary, we run the courts and tribunals service, helping individuals, businesses and families resolve their disputes.
- We protect vulnerable members of society and children, and help to ensure victims of crime get justice.
- We provide legal aid and advice for those cases where it is justified.
- We develop policy on all aspects of law and justice, both domestically and internationally, helping to build a legal and rights framework that is clear and proportionate and that commands confidence around the world.
The Ministry of Justice is a major government department, at the heart of the justice system. Responsible for courts, prisons and probation services, we work to ensure sentences are served and offenders are given rehabilitation opportunities to become law-abiding citizens.
The Commercial and Contract Management Directorate (CCMD) manages over 1000 active contracts and spends £3.5bn a year and is crucial to the successful delivery of prison and court reform programmes. It provides procurement and contract management activities across a wide range of categories, ensuring value for money agreements are in place for wider MoJ staff to source goods and services from.
Prison Education Portfolio
As a Commercial Executive Officer, you will be working on one of the most exciting new portfolios of commercial work within the MoJ – Prison Education Commercial team, part of the CCMD Rehabilitation Services portfolio. You will provide the Commercial Administration, working across the Prison Education Team.
You will be the first point of contact for a range of stakeholders, resolving queries and offering advice to support the delivery of Education services into the business. Working within a fast-paced environment, you will bring effective communication and organisational skills to ensure that tasks are carried out in a timely manner across the Prison Education Commercial Team.
The Prison Education Commercial team in CCMD’s Rehabilitation Services portfolio is leading the strategy and implementation for delivery of the next generation prison education services contracts. As part of this we have established a framework for Prison Education (PEF) and alongside this a Prison Education Dynamic Purchasing System (PEDPS) for providers of more specific or niche education services outside of the core offer. The PEF Framework call off contracts went live in April 2019, and we are running Call-off competitions from the DPS framework.
Key Responsibilities
Provide commercial administration support across the Prison Education Commercial team:
- Maintenance and updates to the relevant commercial systems, such as the Bravo eSourcing portal, SOP, Internal Trackers and Contracts Finder
- Managing P2P processes for the category from processing requisitions to placing orders
- Monitoring team inbox, management and development of team processes.
- Assessing actions that need to be taken to support the team, supporting commercial team members and carrying out instructions.
- Arranging and booking meetings. Document management (including photocopying, drafting agendas for meetings, sending key documents on behalf of team members).
- Resolving business and supplier enquires by telephone and email
- Managing the production of MI reports for a range of internal and external stakeholders
- Managing sensitive information in a confidential manner
Experience
Essential
- An ability to plan, organise and manage your own time effectively
- Excellent verbal and written skills, with an ability to communicate with clarity and confidence to a wide range of stakeholders
- Competent with Microsoft Office programmes such as Outlook, Word and Excel
Desirable
- Experience of analysing data and presenting this in a clear and user-friendly format
- Knowledge of procurement tools, techniques and processes.
- Exposure to iProcurement Systems, e.g. Oracle or Bravo.
Behaviours
The Civil Service Success Profiles Framework sets out standard skills, knowledge and behaviours that all civil servants are expected to meet. You will be required to provide evidence of the following competencies at level 2:
- Managing a Quality Service
- Ability to organise own workload effectively and adapt to changing priorities
- Builds productive relationships and shares knowledge, information and learning
- Communicates with confidence in both written and verbal forms
- Changing and Improving
- Seeks feedback from customers and/or suppliers and uses this to improve services
- Uses own initiative to identify and implement opportunities for improvement
- Making Effective Decisions
- Gathers and analyses data to inform decisions
- Monitors the storage of critical and sensitive information and ensures this remains confidential
- Communicating and Influencing
- Communicate purpose and direction with clarity, integrity and enthusiasm
- Respect the needs, responses and opinions of others
- Seeing the Bigger Picture
- Understand how your role fits with and supports organisational objectives
Contact Information
Interviews will be held at 5 Wellington Place, Leeds, LS1 4AP
Contact will be Gary Knowles (email - gary.knowles@justice.gov.uk, Phone - 07973 682 686)
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits,retail vouchers and discounts on a range of goods and services.
- For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
20/11/2019, 23:55 hours.
If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote the job reference - 30343.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.