84089 - 2 Assistant Private Secretary roles in the Chamber Presidents Offices, Judicial Office

£37,174 - £40,403
2
12 Months
London
London
10 ALFRED PLACE LONDON, WC1E 7LR, London CTS Royal Courts of Justice, WC2A 2LL
HEO
HEO
Permanent
Full Time
Administration / Corporate Support, Operational Delivery, Other, Secretarial

Job Specification

2 Assistant Private Secretary roles in the Chamber Presidents Offices, Judicial Office.

  • Upper Tribunal and Employment Appeal Tribunal Private Office

  • First Tier Property Private Office

Organisation

The Judicial Office (JO) is a unique branch of the civil service, independent from the machinery which supports the Government, and dedicated to supporting the judiciary as the third arm of the state. We promote and safeguard judicial independence to maintain confidence in the rule of law. We are answerable not to Ministers but instead, through our Chief Executive, to the Lady Chief Justice of England and Wales and the Senior President of Tribunals as we help them to fulfil their responsibilities to the judiciary.

We support c.22,000 judicial office holders, providing policy, legal and handling advice, and operational support. This includes advice on judicial leadership, support with relationships with Government and Parliament, assistance with justice sector reform, judicial education and training, comms, and HR.

Directorate

The postholder(s) will join the Judicial Private Offices directorate. The business units include operational private offices; jurisdiction and policy private offices; and the Judicial Executive Board Secretariat.

Overview:

This is an exciting opportunity to provide leadership and support to a busy Judicial Private Office, supporting Chamber Presidents of the UT or First Tier Tribunal, working in either the Upper Tribunal and Employment Appeal Tribunal Private Office or the Property Chamber Private Office.  These positions would suit someone looking for a stretching role working with some of the most senior Tribunals judiciary in the country.

Within the Judicial Office, the Chamber Presidents Private Offices are a series of small jurisdictional teams focused on supporting each Chamber and Tribunal President across all of their leadership functions. Each Private Office provides policy and legal advice, and general secretariat and administrative support to the Chamber and Tribunal Presidents, working collaboratively with expert teams across the Judicial Office.

Role Summary:

The postholder will be responsible for ensuring that the jurisdictional Private Office provides high quality policy advice and administrative and operational support to the Chamber President.  These roles involve the development and implementation of new ways of working within the Private Office(s) and the delivery of efficiencies across the wider CPO and Judicial Office.

The role involves maintaining an overview of developments in Tribunals liaising with and building strong relationships with peers and senior stakeholders across the Justice system, including His Majesty’s Courts and Tribunals Service, the Ministry of Justice, other government departments, and across the Private Office Directorate in Judicial Office.

Main Activities / Responsibilities:

The main responsibilities of the post include, but are not limited to:

  • Supporting the provision of advice for the Chamber President and act as the single point of contact for enquiries on a variety of matters including governance, legislation and policy and signposting to professional support e.g. HR, Communications, Judicial Training, Data, across the Judicial Office.

  • Setting the Agenda and briefing the Chamber President in preparation for set piece meetings, providing and/or commissioning written and oral advice and, noting and chasing action points and implementing decisions.

  • Communicating on behalf of the Chamber President with judges from both the courts and tribunals system and where directed, with officials from MoJ, HMCTS, and OGDs, stakeholder organisations, and members of the public/their legal representatives.

  • Providing advice and support to the Chamber President on specific jurisdictional projects, including arranging and supporting judicial working groups and networks as directed.

  • Supporting the Chamber President in their interaction with the JO Data Governance, Policy and Analysis Team and with the HMCTS Analysis & Performance Team, acting as the single point of contact for those Teams.

  • Playing a key role in both internal and external recruitment and forecasting for the Chamber. Drafting and obtaining the relevant approvals for business cases.

  • Develop and implement/maintain systems, processes and new ways of working to deliver efficiencies within the Private Office as we begin to align CPO with the established Private Offices structures across Judicial Office.

  • Undertake ad hoc requests as required to support the Chamber President, managing conflicting priorities often with tight deadlines.

  • Providing cover for Deputy Private Secretary during periods of planned and unplanned absence to ensure the smooth running of the office.

Management of Resources:

The postholder will manage an EO Executive Assistant to the Chamber President and a small judicial support team.

The post-holder will report to the Deputy Private Secretary to the Chamber and Tribunal Presidents of the First Tier and Upper Tier Tribunals.

Person specification:

The successful candidate must:

  • be able to influence and manage upwards and speak with authority when dealing with senior officials or judiciary;

  • have excellent communication and leadership skills;

  • be confident implementing and driving forward changes in ways of working and modernisation initiatives

  • have strong organisational skills.

Desirable Knowledge and Skills:

  • experience of working closely with the judiciary, and an interest in the workings of the courts and tribunals system more widely.

The support provided by judicial Private Offices necessarily involves working before and after court, in keeping with the judge’s diary commitments and sitting patterns. Some early mornings and late evenings can be expected, though every effort will be made to accommodate flexibility where necessary. These roles are not suitable for reduced hours working.

Location:

The Upper Tribunal APS post is based in London within the Royal Courts of Justice estate (combining the Royal Courts of Justice (Strand), Rolls Building (Fetter Lane)) and, Fox Court (Grays in Road) and Field House (Breams Buildings).

The Property APS post is based in London, Alfred Place (WC1E 7LR).

Occasional travel may be required.

These posts are eligible for hybrid working (current requirement is at least 40% of working hours each week to be spent in the office, in line with all government departments – but this is subject to change).

How to apply

This is a Success Profiles based recruitment and Civil Service Behaviours will be considered at application stage along with a candidate CV.

Behaviours to be assessed at application stage:

Leadership, Communicating & Influencing, Working Together, Seeing the Bigger Picture, Making Effective Decisions

In the event of a high volume of applications, we will sift on the lead behaviour of Communicating and Influencing.

Candidates invited to interview will be assessed on these behaviours and on Civil Service Strengths.

We anticipated that interviews for candidates successful at sift will be held during w/c 11th March 2024.

If you wish to discuss the role before submitting an application, please contact Mark Chander (Mark.chandler1@judiciary.uk) or Emma Killick (Emma.killick@judiciary.uk).

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

We expect interviews to take place week commencing 11th March

29/02/2024, 23:55 hours.

If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com Please quote the job reference - 84089.
Counter-Terrorism Check (CTC)

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


Application form stage assessments

Behaviours
Leadership - 250 word limit
Communicating and Influencing - 250 word limit
Working Together - 250 word limit
Seeing the Big Picture - 250 word limit
Making Effective Decisions - 250 word limit
Experience
CV
A sift based on the lead behaviour, Communicating and Influencing, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.

Interview stage assessments

There is 1 interview stage for this vacancy.
Behaviours
Leadership
Communicating and Influencing
Working Together
Seeing the Big Picture
Making Effective Decisions
Strengths may also be assessed at interview but these are not shared in advance.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.