84257 - Programme Management Office (PMO) Manager (1 role available) Data & Analysis, Ministry of Justice

The national salary range is £39,868 - £43,535, London salary range is £45,824 - £50,039. Your salary will be dependent on your base location
1
12 Months
National
National
NATIONAL
Please note: Some of our MoJ Office locations, such as our Liverpool Justice Collaboration Centre, require higher levels of National Security Vetting. The MoJ is working to open more Justice Collaboration Centres and Justice Satellite Offices over time. Click here to learn more about where our currently open Justice Collaboration Centres and Justice Satellite Offices are, to identify where you may be based and understand National Security Vetting requirements of each location.
SEO
SEO
Permanent
Full Time, Part Time, Part Time/Job Share, Flexible Working
Analytical, Architecture and Data, Other, Programme and Project Management

Do you have the passion, values, and ability to help us solve the biggest problems of the justice system?

Programme Management Office (PMO) Manager, SEO, Data & Analysis, Ministry of Justice 

Overview

We have 1 PMO Manager role in the Data Improvement team, within the Data & Analysis Directorate. 

We welcome applications from candidates based across the UK. Candidates will have the option of being based in the Leeds or London HQ offices (with flexible working arrangements available) or your nearest Justice Collaboration Centre or Justice Satellite Office. These are based at the following JCCs: Cardiff, Leeds, Nottingham, South Tyneside, Brighton, Ipswich and Liverpool, and the following JSOs: Ashford, Beverley, Haverfordwest, Hull, Merthyr Tydfil, Manchester, Newport, Birmingham, Sheffield, North Shields, Bristol, Wolverhampton, Weston-Super-Mare, Stafford, Truro, Winchester and Leeds. 

Alternative locations may be available and will be discussed and agreed on the completion of background checks. 

Interviews are likely to take place in March 2024 and will be held via MS Teams. We will keep a merit list for a year for those who successfully pass the interview board but who are not offered a post. 

About the Data Improvement Team 

This role sits within the Data Improvement team, working on the programme management of the MoJ Data Improvement Programme 

The MoJ Data Improvement Programme

  • The Ministry of Justice (MoJ) is committed to being a data-led department which uses our data assets in an exemplary way to deliver for citizens and to change lives for the better. We’re investing in essential work to improve justice outcomes for millions of people through data-driven insight and innovation, ensure that data meets user needs and to build a culture that really values data as a strategic asset. 
  • Within MoJ, we are developing tools, approaches and solutions to improve the quality of our data, to make it easier to find and access the right data, and to build the data skills of people across the organisation from front line staff to senior decision-makers. By fixing these issues, we can better understand how our services are performing and take better-informed decisions to improve them – which will make a huge difference to the millions of people who interact with and rely on the justice system. 

Why work in Data and Analysis?
The Data Improvement Team sit within the Data and Analysis Directorate. In Data and Analysis, we want all our people to feel valued for who they are and for the work they do. We provide a warm, inclusive place to work and offer a wide range of flexibilities and benefits as part of our people offer to reward our staff. 

What we offer

  • Flexible working arrangements and a focus on equality of opportunity – including welcoming part-time and/or job-share arrangements, compressed hours, working from home or your nearest Justice Collaboration Centres or Justice Satellite Office.
  • Career development – regular development and promotion opportunities across a wide range of roles, career development support, with a generous individual learning and development budget.
  • Range of new areas of work and new tools and techniques – we pride ourselves on our excellent deployment of well-established analytical methods, but also our progress to date. Progress such as our ambitious and innovative transformation programme to leverage departmental data and drive evidence-based decision-making using cutting-edge tools and techniques (for example: experimentation, personalisation, artificial intelligence).
  • Analysis is at the centre of the Department’s decision making – our transformation programme is focused on maximising our impact on departmental outcomes. The Ministry of Justice’s Senior Team and our Ministerial Team want all decisions to be evidence driven – your analysis will be key in influencing decisions and real-world impact
  • Vibrant community – part of a multidisciplinary team that has a supportive culture and is looking to further develop the community with the help of everyone.
  • See the frontline and what your work is influencing – regular opportunities to visit our front-line service providers, including courts, prisons, and probation to better understand the areas your analysis is affecting. 

What you’ll do 

You’ll be joining at an exciting time for the Data Improvement team as we are moving from our discovery phase to testing ideas and putting operational improvements into practice. There is one role supporting the MoJ side of the programme and one role supporting the CJS side. 

You will be interested in how good governance can enable our programme to successfully grow, deliver better outcomes for users, and deliver value for money.   

You will support the PMO Lead to build on our current programme governance and expand our project support. You will shape our approach to programme management as our three-year funded change programme moves into business-as-usual funding, and support our spending review bids. 

Key Responsibilities  

  • Performance and controls: help the programme to define their goals (e.g. via project initiation documents) and quarterly objectives, monitoring KPIs
  • Spending review: Support the preparation of our business case/spending review bid with input from project leads and assessment of benefits
  • Monitoring and updating programme documentation: establishing ways of working with the team to ensure all project documentation is up to date and updates are actioned
  • Benefits realisation: work with project leads, PMO lead and evaluation lead to identify and track benefits set out in business case
  • Communications and stakeholder management: Develop and maintain communications with project managers and other stakeholders, building effective and collaborative relationships
  • Risks and issues management: manage the programme’s risks and issues, including those that are strategic and politically sensitive, ensuring regular reporting and escalation as appropriate
  • Dependency management: map programme dependencies and identify owners, build dependency management into the programme's governance cycle 

Who you are 

The following experience and skills will be required:

  • Project/programme management experience and an understanding of the fundamentals of project management (PRINCE2, APM or Agile)
  • Ability to work to short deadlines and prioritise workload based on business needs
  • Experience of working with senior stakeholders and adapting communications based on need
  • Experience of managing and updating project/programme management products
  • Experience using planning tools to outline projects or programmes objectives and monitor progress
  • Able to work across multiple areas and support teams to deliver their objectives on time

The following experience and skills are desirable:

  • Experience working in digital or agile teams and awareness of agile ways of working
  • Experience working on cross-government projects or programmes
  • Experience in change programmes and understanding of communication and engagement strategies
  • A project or programme management qualification (including: Managing Successful Programmes Practitioner, PRINCE2 Practitioner, Prince2 with Agile foundation or practitioner, Managing Successful Programmes Advanced Practitioner, APM Project Management Qualification) 

How to apply 

You’ll need to submit an anonymised CV and Statement of Suitability as part of your application. You will not be considered if you do not provide both. 

Your CV should be no more than 2 pages long and should show us your work history and previous experience. It should be well structured, succinct and written in clear language. 

Your Statement of Suitability should be no more than 750 words and should give us examples of how your skills and experience match those needed for this role. Consider giving examples that cover all the requirements in the ‘Who you are’ section and use work you have completed to demonstrate how you meet each one.   

Selection Process

There will be an initial sift of applicants through comparing submitted evidence against the ‘Who you are’ bullets. This usually takes two weeks, depending on the number of applications. 

Those who make it through the initial sift will be invited to a Civil Service Success Profile interview. In the Civil Service we use Success Profiles to help us find the right person for the job. We will be using a mixture of methods to assess your abilities, strengths, experience, technical skills and behaviours. We highly recommend learning about Success Profiles and using the Situation, Task, Action, Result and Reflection (STARR) framework when structuring your answers. 

As part of this process, you will be required to give a short presentation at interview to demonstrate your programme/project management expertise. Details of this will be sent to those candidates who are invited for interview. 

The highest scoring candidates that pass the interview will be offered the roles. The whole process can take up to a month. 

Behaviours

You will be assessed against the Civil service success profiles framework and strengths at interview stage: 

  • Communicating and Influencing  
  • Managing a Quality Service 
  • Delivering at Pace
  • Working Together 

Please also refer to the CS Behaviours framework for more details at this grade. 

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/717275/CS_Behaviours_2018.pdf  

Applicants invited for Interview  

You will be required to give a 5-minute presentation at interview to demonstrate your project management expertise. Details of this will be sent to those candidates who are invited for interview.  

Further Information

If you require any additional information about the role, please contact:

Miriam Raines, Head of Data Improvement, miriam.raines@justice.gov.uk

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Interviews are likely to take place in March 2024

27/02/2024, 23:55 hours.

If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com Please quote the job reference - 84257.

If you require any additional information about the role, please contact: Miriam Raines, Head of Data Improvement, miriam.raines@justice.gov.uk         


To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


Application form stage assessments

Experience
CV
Statement of Suitability - 750 word limit

Interview stage assessments

There is 1 interview stage for this vacancy.
Behaviours
Communicating and Influencing
Managing a Quality Service
Delivering at Pace
Working Together
Strengths may also be assessed at interview but these are not shared in advance.
Additional Assessment(s)
Presentation

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.