30976 - Talent & Capability Information and Data Analyst
Overview of the role:
The Ministry of Justice is a major government department, at the heart of the justice system. We work to protect and advance the principles of justice. Our vision is to deliver a world-class justice system that works for everyone in society. MOJ is a ministerial department, supported by 33 agencies and public bodies.
The Ministry of Justice’s People Group supports the organisation by enabling its people to be the best that they can be. We are continuously reviewing and enhancing the services that our people group provide across the Ministry of Justice to deliver high quality services for our customers.
Talent and Capability is part of the MOJ People Group and a centre of expertise. The service is responsible for building, developing, and maintaining a workforce with the capability to successfully carry out their roles; identifying, acquiring, nurturing and supporting talent through a variety of pathways including apprenticeships; and growing a pipeline of leaders and managers at all levels to meet the current and future requirements of the department. Through embedding an organisation wide capability offer, the service allows line managers to clearly understand the learning opportunities available to them and their team to ensure that the department has the skills, behaviours and leadership qualities it needs to deliver a world class justice system.
Purpose
Provide an integrated and comprehensive learning, development and talent service that supports individuals across the organisation to enable the successful delivery of current and future business objectives.
Vision
A workforce able to reach its full potential through the design, development, implementation and evaluation of our talent initiatives and learning opportunities.
This is an exciting opportunity to join the new Talent and Capability team as a key member of the flexible resourcing hub.
You could be working on specific projects, such as apprenticeships, analysing workforce trends around recruitment, or helping to support succession planning and talent management. You will be expected to work effectively with senior colleagues within HR, the Ministry of Justice and wider Government.
Summary:
The Talent and Capability Information & Data Analyst is a key role, managing a range of business information for the team, including data arising from leadership, talent and succession, apprenticeships and capability activities. This is a fast-paced, challenging, role that requires a highly proactive approach to the work and provides the job holder with a high level of autonomy.
Key components of the role include the:
- capture and collation of data that will provide information to support decision making and forward planning for the team, such as apprenticeship recruitment and workforce trends.
- warehousing management and quality assurance of all data held.
- analysis of data, production of trends, statistics and other identifiers.
- reporting and presentation of data and infromation (monthly/quarterly) to the Permanent Secretary, Cabinet Office and other adhoc commissions as required.
- executive duties, such as management of the team's Functional Mailboxes, responding to enquiries from across MoJ, course and event administration, communications and newsletters.
The post holder will have primary responsibility for a particular account/group area but may also be required to provide flexible cover for colleagues or change account management as required.
Responsibilities, Activities & Duties:
The Talent and Capability Information & Data Analyst will:
- Identify reporting requirements for the team and propose and test configuration solutions that meet these. • Proactively work with the Senior Management and other members of the team to ensure that information is tailored to meet identified priorities and supports decision making requirements.
- Comply with all information governance requirements, including the General Data Protection Regulations.
- Act as gatekeeper for talent and capability data, managing data integrity and ensuring data is accurate before utilised for analysis and reporting.
- Devise and conduct Data Quality Audits as necessary to manage the integrity of data and system usage and filter and ‘clean’ information as required.
- Work with colleagues within the team and across People Group to understand where and how data is already collected, as well as develop appropriate data collection, collation and reporting mechanisms where gaps exist. • Consult and work with ICT technicians in the implementation and maintenance of software, testing upgrades, version control and compatibility with associated hardware and software, for data warehousing and management.
- Extract and collate information from a variety of internal and external sources for routine and ad hoc reporting and also for statistical purposes.
- Interpret and analyse large and varied amounts of complex information and data to provide meaningful and understandable information that is accessible to a broad range of users and stakeholders.
- Continuous improvement of information management systems.
- Provide analysis and interpretation of data held to support evaluation of talent and capability activities and establish an evidence base.
- Provide organisational data in a number of formats including dashboards, graphs, charts and reports to suit the needs of a diverse stakeholder group.
- Collation of data for Parliamentary Questions, FoI and briefing requests, as required.
- Applicant management, including keeping in contact with applicants while onboarding, handling complaints, escalating issues, such potential withdrawals etc
- Monitor perfromance of Service Level Agreements and escalate issues as required.
- Coordination and updating of T&C communications including newsletters, articles and intranet pages
- Co-ordinate administration required for the running of apprenticeships, talent schemes, L&D interventions etc.
- Updating and managing contact lists (including alumni, scheme applicants, mentors etc)
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to undertake additional tasks commensurate with their grade.
Behaviours & Strengths (for Recruitment/ Success Profiles):
Success profiles:
Seeing the Bigger Picture
Working Together
Changing and Improving
Managing a Quality Service
Delivering at Pace
Essential Knowledge, Experience and Skills:
Excellent skills in Microsoft Office, in particular Excel (formulas, data capture and pivot tables)
Strong analytical skills with proven experience of managing/ handling data
The ability to adapt to the changing environment, as well as the flexibility and confidence to work at various levels across the organisation.
Advanced skills in communicating and presenting data •
Essential Knowledge, Experience and Skills:
Assist in project planning and task estimation
Ability to prioritise tasks and work on multiple assignments
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits,retail vouchers and discounts on a range of goods and services.
- For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
11/12/2019, 23:55 hours.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.