84168 - Physical Education Instructor

£30,471 pro rata
12 Months
West Midlands
Band 4
Part Time, Part Time/Job Share, Flexible Working, Other
Operational Delivery

This is a Part-Time Band 4 PE Officer position.

Must be a fully qualified PE Officer attended the full PE Officer course and passed.

Overview of the job    

This is an operational job in an establishment.


The job holder will be a Supervising Officer who will have additional specialist Physical Education Instructor training to carry out this job.

The job holder will provide day-to-day supervision and support for Physical Education Instructors, co-ordinating the delivery of the regime and activities within the Physical Education (PE) function in an establishment.

The job holder will ensure that all activities undertaken comply with Health and Safety legislation and National Governing Body requirements. Implementation of all safety requirements recommended by National Governing Bodies and Association for Physical Education (AfPE) ‘Safe Practice in PE’ publication controlling each sport or activity.

The job holder will coordinate initial staff response until a Custodial Manager is in attendance.

The job holder will undertake Regime Officer duties via the establishment's rota and may be required on a rotational basis to be responsible for the establishment during the night period. This requirement will be based upon local risk assessment and establishment complexity.

This is an operational job with no line management responsibilities; however they will have supervisory responsibilities for staff.

Responsibilities, Activities and Duties    

The job holder will be required to carry out the following responsibilities, activities and duties:

•    Supervises resources to deliver Physical Education (PE) in accordance with agreed delivery specification.
•    Use specialist PE knowledge in order to coach and mentor specialist PE officers and support their development in accordance with key competencies and training needs.
•    Collects, collates, and analyses data concerning PE and produces reports for the Custodial Manager. Ensures any action plans required are implemented.
•    Contributes to the PE delivery plan and planned hours document.
•    Provide advice and guidance on purchasing specialist equipment.
•    Support the Custodial Manager in developing links with external organisations, stakeholders, local community partnership organisations and other HMPPS establishments.
•    Ensures compliance with statutory requirements and national and local policies and guidelines relating to PE provision, making sure that all risk assessments, Safe Systems of Work (SSW) and accidents are risk managed as per national and local guidelines.
•    Ensures that prisoners are appropriately supervised, inducted, and trained, within PE and that discipline, safer custody, decency and Health and Safety
practices are maintained at all times.
•    Ensure the delivery of a varied PE programme, which complements the prison regime and reflects the competencies/qualifications of the PE staff.
•    Provide specialist knowledge and guidance in the implementation, monitoring and reviewing of the effectiveness of the PE regime including accredited/offending behaviour programmes.
•    Supervise, manage and control prisoners decently, safely and securely whilst carrying out all activities.
•    Understand, apply and comply to national and local polices.
•    Establish, develop and maintain professional relationships with prisoners and staff.
•    Maintain and update systems in line with local agreements.
•    Prepare relevant documentation to managers for verification/quality checking purposes.
•    Attend and contribute to relevant meetings as required.

Undertake other Supervisory tasks including:

•    Supervise all staff within their area of responsibility ensuring they are briefed on the work for the day.
•    Prepare and deliver team briefings and handovers as appropriate.
•    Supervise and prioritise activities in line with local procedures ensuring workload/regime is delivered escalating issues to Custodial Manager when required.
•    Promotes Prison Service policy in all activities and behaviours by promoting diversity, decency, safety and reducing re-offending agendas.
•    Supervise and support Prison Officers and other staff when dealing with prisoner applications and other issues raised by prisoners.
•    Supervise and support Prison Officers with actions arising from Standard Audit, Her Majesty Inspectorate of Prisons (HMIP) Action Plans, Managing Quality of Prison Life (MQPL) surveys including local self audit action plan.
•    Co-ordinate any paperwork for the Incentive and Earned Privileges (IEP) scheme, completing relevant documentation for submission to Custodial Manager.
•    Support and create a safe working environment for staff, prisoners and visitors by adhering to Health and Safety legislation, ensuring Safe Systems of Work (SSOW) and risk assessments are followed reporting incidents to Custodial Manager.
•    Coach and mentor staff including new recruits and arrange for other staff to provide mentoring support as required to Prison Officer Entry Level Training (POELTs) and new graduates.
•    Co-ordinate and collate data concerning their area of work.
•    Coordinate initial staff response at the scene of an incident until a Custodial Manager is present.
•    Contribute to the development and application of local policy, procedures and practice.
•    Contribute to staff appraisals, feeding relevant performance information to Line Managers.
•    Allocate daily staff resources to activity within their unit where appropriate.
•    Will manage a caseload of Assessment Care in Custody Teamwork (ACCTs) within their work area.
•    Discharging prisoners subject to local risk assessment.
•    Carryout checks as required including those for Cell Sharing Risk Assessment (CSRA), Incentives and Earned Privileges (IEP).

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

•    Delivering at Pace
•    Leadership
•    Communicating and Influencing
•    Working Together
•    Managing a Quality Service

Essential Experience    

•    Must be competent in custodial procedures, including dynamic risk assessments.

Technical Requirements    

•    Successful completion of POELT and probation period
•    Must have passed Physical Education Instruction Pre-selection assessment
•    Must be trained in restraint techniques
•    Must have completed Physical Education Instruction qualification or if successful on interview must successfully complete the Physical Education Instruction qualification, and must also pass a fitness test
•    When transferring to a Young Persons establishment the job holder will be required to successfully undertake an assessment to demonstrate suitability
to work with Young People.

Hours of Work (Unsocial Hours) Allowances    

HMPPS Staff on closed pay structures only:

Additional Conditioned Hours Pensionable (ACHP)
Staff moving from a closed 39 hour pay structure will be eligible for the two protected pensionable additional committed hours (ACHP). They will work a 39 hour week consisting of the standard 37 hour week and a further 2 additional hours (ACHP) paid at plain time pensionable rate.

Unsocial Hours Working

This role requires working regular unsocial hours and a 17% payment will be paid in addition to your basic pay to recognise this. Unsocial hours are those hours outside 0700 - 1900hrs Monday to Friday and include working evenings, nights, weekends
and Bank/Public holidays.

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.


Annual Leave

-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

Bank, Public and Privilege Holidays

-You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment


-The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

HM Prison & Probation Service  (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ

Season Ticket Advance

-After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work

Childcare Vouchers

For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers


HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

-There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts

-All staff receive security and diversity training and an individual induction programme into their new roles


-All candidates are subject to security and identity checks prior to taking up post

-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS

-All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Interviews expected W/C 4th March 2024.

23/02/2024, 23:55 hours.

If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com. Please quote the job reference - 84168.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.

Application form stage assessments

Communicating and Influencing - 250 word limit
Leadership - 250 word limit
Working Together - 250 word limit
Managing a Quality Service - 250 word limit

Interview stage assessments

There is 1 interview stage for this vacancy.
Communicating and Influencing
Working Together
Managing a Quality Service
Strengths may also be assessed at interview but these are not shared in advance.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.