28777 - Senior Project Manager (Civil, Family and Tribunals Programme)
Location: London, Birmingham (Wolverhampton) or Liverpool – But with some travel to 102 Petty France, London, SW1H 9AJ
Duration: 2 year fixed-term contract
It is an extremely exciting time here at HM Courts and Tribunals Service. We are currently undertaking a first-of-its-kind Change Programme aimed at delivering pioneering judicial services that better serve the public, and with over £1 Billion of funding this is the most ambitious programme of its kind anywhere in the world.
The Programme includes modernising the court estate, utilising the latest technology to digitise services where appropriate, speeding up and streamlining working practices, refurbishing buildings to reduce maintenance costs and provide much improved services for service users, especially vulnerable witnesses and victims.
The Programme is ambitious and we need resilient, resourceful and adaptable people to make it happen. This is an opportunity to gain fantastic experience in a major transformation programme, develop a range of effective business skills and play a key role in how justice is delivered in this country.
Can you deliver in a fast-paced environment that is changing constantly? Does developing pioneering new services focussed on the end-user excite you? If so, please read on and apply today.
Civil, Family and Tribunals Services Programme
The Civil, Family and Tribunals Services Programme within Change We are developing a range of digital services to support the resolution of civil, family and tribunals cases fairly and speedily, and give new routes to justice which will in time comprise the ‘online court’.
Civil
In the civil jurisdiction, existing processes can be protracted, inefficient and costly. We are creating a system that enables people to manage and resolve a dispute fairly and speedily. This will involve more mediation and fewer hearings. It will involve simpler processes and online routes for those using seeking civil justice and provide good quality digital systems to replace inefficient, paper-based systems.
The extension of the programme by a year to 2023 will allow more time to develop some of the shared systems that sit behind our next set of online services and to review and re-order some of our planned work.
Family
There has been much change in the practice and administration of family justice in the last five years. Our reforms will build on those improvements by making the system easier to understand and navigate so that it better meets the needs of the people who use it. We will introduce new technology for the family court to make the system simpler and more efficient for everyone, make improvements to the court estate, and develop enhanced case officer (legal adviser) functions to support judges better.
Tribunals
We will create simpler processes and online routes into our tribunals, allowing people to manage and resolve disputes fairly and speedily. This will include new tools to support continuous online resolution with helpful ways for judges to communicate directly with parties and further development of the roles of case officers to support the judiciary.
Senior Project Manager – Common Capabilities
The CFT Senior PM for Common Capabilities core role is to ensure successful delivery of the CFT Common Capabilities projects by providing specialist expertise including, but is not limited to: change control, business case management, planning and dependency management, quality assurance, risk/issue management & reporting.
This role will be a central point of contact for Service Project Managers in the CFT Programme, providing direct support and assistance to ensure alignment with delivery of the service projects across not just CFT Programme but the wider Reform Programme.
As Senior PM for Common Capabilities you will act as a senior leader, and will play a key role in the delivery of capabilities which will allow for the execution of service projects. This role will give you a fantastic opportunity to work closely with senior internal and external stakeholders at the heart of change; learn how a large and complex portfolio operates as well as develop a broad range of effective business skills.
Responsibilities:
Project Management
- Day to day management and leadership of the project and the project team. Provide effective leadership and management controls.
- Set project controls. Design the project structure and organisation appropriate to stage.
- Set appropriate delivery methodologies. Manage effective transition between project phases.
Stakeholder Management
- Consult with project teams on the best tools and techniques for managing stakeholder relationships.
- Provide assurance to internal and external reviews on the effectiveness of stakeholder management and engagement arrangements.
Risks & Issues
- Establish and own the processes and standards for managing risks & issues across the Common Capability teams
- Develop mitigating actions and escalate as appropriate. Identify and work with related projects and programmes to manage interdependencies.
Project Planning
- Develop and maintain the project plans, capture assumptions and identify dependencies, across all the Common Capability teams.
- Contribute towards the development of breakdown structures, quality criteria, product descriptions and monitoring strategy.
Assurance
- Engage with assurance reviews and support action on recommendations. Organise assurance processes such as gateway reviews, as required.
Project performance and controls
- Cascade vision and translate into delivery objectives for the team. Develop and maintain Project Plans.
- Identify and set appropriate Project Controls.
- Manage performance and report progress.
Change Management
- Establish and implement protocols to change the scope of projects and update the business case, configuration documents, project control etc. as required.
The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.
Key Requirements
To be successful in this position, you should be able to demonstrate a proven track record in the following areas:
Leadership
- Strong, visible leadership to staff and stakeholders. The ability to engage, motivate and coach others. To act as a role model, inspire and empower others.
Working with ambiguity
- The ability to work in an environment of uncertainty and continual change. Able to feel comfortable making decisions and setting direction without having the full picture and re-focus as details emerge. Can apply knowledge and techniques to reduce ambiguity.
Collaboration
- The ability to establish and develop productive relationships with internal and external stakeholders, bringing people together to benefit the project.
Resource management
- Able to identify, profile and secure the resources required to deliver a project.
Budgeting & cost management
- Estimate costs, produce a budget and work with finance colleagues to control forecasts and actual spend against budget.
Essential Criteria:
- Strong planning skills with significant experience of working in a major transformation project / programme, with a proven track record in delivering to time, cost and quality.
- To provide direction and leadership in managing the implementation of high-profile projects within the Programme including defining project scope, planning, implementation and delivery
- Exceptional senior stakeholder engagement skills, including preparing reports at Director level.
- Recognised appropriate practitioner level project management qualification or working towards becoming a member of an appropriate project management institution
- Prince2 Practitioner
- Agile Project Management
Application Process
To apply for this position please completed the online application form, ensuring you submit the following two application documents:
1. An up-to-date copy of your CV which details your experience and achievements.
2. A 750-word statement of suitability which demonstrates your suitability against the key requirements outlined above.
Should you be successful at the application stage, you will be invited for a face-to-face interview held in either London or Liverpool.
Terms & Conditions
Flexible working options
HMCTS offers a flexible working system in many of its offices.
Job sharing and reduced hours
All applications for job sharing or reduced hours will be treated fairly and on a case by case basis in accordance with the MoJ’s flexible working policy and equality policy.
Excess Fares and Relocation Allowances
This job is not eligible for relocation allowances but excess fares may be considered in accordance with MoJs excess fares allowance policy.
To apply for this position please completed the online application form, ensuring you submit the following two application documents:
- An up-to-date copy of your CV which details your experience and achievements.
- A 750-word statement of suitability which demonstrates your suitability against the key requirements outlined above.
Should you be successful at the application stage, you will be invited for a face-to-face interview held in either London or Liverpool.
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits,retail vouchers and discounts on a range of goods and services.
- For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
04/09/2019, 23:55 hours.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.