69757 - Data Warden, Data & Analysis, Ministry of Justice (part time role)

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Do you have the passion, values, and ability to help us solve the biggest problems of the justice system?

Data Warden, Prison Data Assurance: Safety / Security
Ministry of Justice 

1. Overview

We have a part time HEO role within the Custody Data Assurance team, within the Data & Analysis Directorate. We are looking for 0.5 of a full-time equivalent role. Days and hours worked to be discussed upon appointment.
The role is open to: 

•    Existing Civil Servants at HEO (or equivalent) and other eligible Civil Service Staff on promotion.
•    Applications from outside the Civil Service

We welcome applications from candidates based across the UK. Candidates will have the option of being based in the Leeds or London office (with flexible working arrangements available) or your nearest Justice Collaboration Centre or Justice Satellite Office. Locations include Ashford, Birmingham, Brighton, Bristol, Cardiff, Haverfordwest, Ipswich, Jarrow, Liverpool, Manchester, Merthyr Tydfil, Newport (Wales), Northampton, North Shields Nottingham, Sheffield, Stafford, Truro, Weston Super-Mare and Wolverhampton. This will be discussed and agreed on the completion of background checks.
Interviews are likely to take place in late February/early March 2023 and will be held via MS Teams. We will keep a merit list for a year for those who successfully pass the interview board but who are not offered a post.   

2. About Data & Analysis

We are passionate about improving justice outcomes through innovative research, data and analysis.
In Data and Analysis, we provide high quality data and analysis helping to ensure strategic, policy, finance, corporate and operational decisions are based on robust evidence.
We create a culture in which people are empowered with the data and information to make excellent decisions; using cutting edge tools, techniques and collaboration; putting evidence at the heart of the justice system.
We are a multi-disciplinary team of around 500 staff that sits at the heart of the Ministry of Justice providing analytical support across a diverse and exciting agenda. We work in a dynamic and fast-paced context and our skills are in heavy demand across the Ministry of Justice. Our collaborations beyond government are seen as ground-breaking.
The Data and Analysis community is made up of analysts and specialists including: Social Researchers, Economists, Operational Researchers, Statisticians, Data Engineers, Data Scientists and other data specialists (such as data strategists, data dissemination, generalists and assurance experts).

Why work in Data and Analysis?

Do you have the passion, values, and ability to help us solve the biggest problems of the justice system?
In Data and Analysis, we want all our people to feel valued for who they are and for the work they do. We provide a warm, inclusive place to work and offer a wide range of flexibilities and benefits as part of our people offer to reward our staff.

What we offer 

•    Flexible working arrangements and a focus on equality of opportunity – including welcoming part-time and/or job-share arrangements, compressed hours, working from home or your nearest Justice Collaboration Centres or Justice Satellite Office.
•    Career development – regular development and promotion opportunities across a wide range of roles, career development support, with a generous individual learning and development budget.
•    Range of new areas of work and new tools and techniques – we pride ourselves on our excellent deployment of well-established analytical methods, but also our progress to date. Progress such as our ambitious and innovative transformation programme to leverage departmental data and drive evidence-based decision-making using cutting-edge tools and techniques (for example: experimentation, personalisation, artificial intelligence).
•    Analysis is at the centre of the Department’s decision making – our transformation programme is focused on maximising our impact on departmental outcomes. The Ministry of Justice’s Senior Team and our Ministerial Team want all decisions to be evidence driven – your analysis will be key in influencing decisions and real-world impact
•    Vibrant community – part of a multidisciplinary team that has a supportive culture and is looking to further develop the community with the help of everyone.
•    See the frontline and what your work is influencing – regular opportunities to visit our front-line service providers, including courts, prisons, and probation to better understand the areas your analysis is affecting.

3. What you’ll do  
 
This role is within the Custody Data Assurance (CDA) team, who work to ensure that custodial data is quality assured and are responsible for the following key activities:
•    Making sure data is available to users: Commonly via the HMPPS Performance Hub.
•    Data Accuracy: ensuring data is quality assured to enable colleagues to have accurate information for reporting to ministers and stakeholders
•    Multiple project work: Manage multiple pieces of work relating to prison safety/ security.
•    Maintain and update guidance: Keeping our safety definitions log up to date with technical notes to ensure end users are recording data correctly and for the right reasons. 
•    Providing user support: As customers raise queries about the data.
We are looking to recruit a HEO to lead on data assurance within the team. We may also recruit from the merit list from this advert for similar roles in the future. HEOs in the team currently act as Subject Matter Experts (SMEs), leading on the provision and data assurance of data relevant to their area of work whilst also supporting the wider Custody Data Assurance team.

Responsibilities:

•    Ensuring the delivery of high-quality documentation and data / Management Information (MI) on custody to support the effective operation of the MoJ.
•    Line management of one or more EOs with responsibility for providing support, guidance, leadership and development. This will include, but not limited to, setting expectations, standards and direction for the same.
•    Engaging with stakeholders to identify and manage reporting needs.
•    Leading on a programme of work in your area.
•    Ensuring engagement, information sharing and upskilling of topic stakeholders across the business to ensure that data quality / data assurance processes are understood and integrated within custodial data flows; data and MI is interpreted correctly and used appropriate; data suppliers are supported to meet expectations around delivery.
•    Ensuring high-quality responses to Freedom of Information (FoI) requests, Parliamentary Questions (PQs) and other enquiries relating to data within your area of responsibility.
•    Developing a workplan and negotiating realistic deliverables and timescales.
•    Supporting the transformation of new data / management information into Business as Usual delivery including supporting the development of data into the HMPPS Performance Hub where relevant to your area.
•    Support the team in maintaining quality assurance of the Incident Reporting System (IRS), ensuring prison incidents are reported correctly.
•    Work with colleagues to review and update Incident Definition Guidance.
•    Deputising for SEOs in the team as appropriate.

4. Who you are

The HEO Custody Data Assurance lead will be expected to:
•    Have a good working knowledge of data assurance, with the ability to apply their knowledge and skills to new problems.
•    Have strong written, oral and interpersonal skills with the ability to explain complex technical data, concepts and practices to non-technical stakeholders.
•    Manage stakeholder expectations over time and anticipate future needs, dealing constructively with challenges and where appropriate adapting work programmes where requirements / circumstances change.
•    Take responsibility for their area of work, balancing resources, quality, timeliness of outputs including ensuring adherence to relevant standards.
•    Demonstrate leadership of their area, guiding the development of those they manage, acting as a technical mentor / coach, prioritising and delegating tasks in line with organisational objectives.

The following experience and skills will be required:
•    Stakeholder management and support skills
•    Confidence in presenting data
•    Ability to work at pace
•    Experience of identifying and improving data quality
•    Development and support of team members.
•    Ability to present complex information to others both verbally and in writing
The following experience and skills are desirable:

•    Experience of Excel and/or R/SQL
•    Experience of custodial data / data recording systems and / or wider administrative data systems
•    Knowledge and previous application of the Government Data Quality Framework including the data maturity models.

5. How to apply

5a. Selection Process 

If there is a high volume of applications, there will be an initial sift against the managing a quality service behaviour followed by all remaining candidates being assessed against the remaining behaviours (listed in the behaviours section). This will be assessed at level 3. This usually takes two weeks, depending on the number of applications.

Those who make it through the initial sift will be invited to a Civil Service Success Profile interview. In the Civil Service we use Success Profiles to help us find the right person for the job. We will be using a mixture of methods to assess your abilities, strengths, experience, technical skills and behaviours. We highly recommend learning about Success Profiles and using the Situation, Task, Action, Result and Reflection (STARR) framework when structuring your answers. 

The highest scoring candidates that pass the interview will be offered the roles. The whole process can take up to a month. 

Behaviours

You will be assessed against the Civil service success profiles framework at interview stage:

•    Managing a Quality Service (Lead Behaviour) 
•    Making Effective Decisions
•    Working Together
•    Developing Self and Others

Please also refer to the CS Behaviours framework for more details at this grade 
 
https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/717275/CS_Behaviours_2018.pdf 

6. Applicants invited for Interview  

You may be required to give a 5-minute presentation/test at interview. Details of this will be sent to those candidates who are invited for interview. 

7. Further Information 

If you require any additional information about the role, please contact:

If you have any queries about the application process, please contact the Recruitment team, on dataandanalysis.recruitment@justice.gov.uk
If you have any queries about the roles, please contact Guillaume Foxton, on Guillaume.Foxton@justice.gov.uk

If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com

Please quote the job reference - 69757.

If you require any additional information about the role, please contact:

If you have any queries about the application process, please contact the Recruitment team, on dataandanalysis.recruitment@justice.gov.uk

If you have any queries about the roles, please contact Guillaume Foxton, on Guillaume.Foxton@justice.gov.uk