32591- HMCTS Health and Safety Officer
Background
Her Majesty’s Court and Tribunals Service is an agency of the MoJ and provides the supporting administration for the judiciary across England and Wales. It delivers services to the public directly in court and tribunal buildings, remotely via business centres and some limited services via the internet.
HMCTS has a once in a generation opportunity to transform the entire Courts and Tribunals Service through the HMCTS Reform Programme, enhancing the provision of a world-class justice system, in a manner that provides an improved user experience at reduced cost to the taxpayer. This will contribute to consolidating the UK’s position at the forefront of an increasingly competitive international legal market as well as ensuring access to justice for all.
The programme includes modernising the court estate, updating and replacing its technology, speeding up and streamlining working practices, refurbishing buildings to reduce maintenance costs and provide much improved services for service users, especially vulnerable witnesses and victims. Effective staff engagement at a time of such significant change will be critical to success; maintaining a positive and lasting connection between HMCTS management and its staff.
An effective courts and tribunals service is fundamental to our democracy, underpinning the rule of law. This is an opportunity to work in a role that will support and enable a major transformation programme, designed not just to give our courts and tribunals a sustainable and affordable future, but improve how we deliver justice.
Overview
HMCTS is a continually changing organisation. Strong leadership is a critical element in this being successful. As a leader and manager within HMCTS the jobholder must provide clear direction and focus and visibly champion the changes which deliver greater efficiencies. HMCTS Senior Management Team expects all leaders to operate in a culture of openness and honesty, demonstrating a commitment to change through involvement and empowerment, and by delivering results.
Key Purpose of the Role
The Health and Safety Officer supports the Business, the Property Directorate, the FM Delivery Team, the Regional Security and Safety Champion and the Regional Support Unit to maintain best safety practice and legal compliance.
Key Role Responsibilities:
- To provide advice and support for the Property Directorate, the FM Delivery Team, the Regional Security and Safety Officers, Building Champions and the Regional Support Units and other HMCTS staff on property related safety management, to include advice on best practice and legal compliance.
- To support the FM and Operational teams in ensuring best practice and legal compliance is implemented, delivered and maintained across HMCTS estate.
- To assist with and advise on the operational implementation Nationally of all security and safety policy and guidance issued from the central HMCTS Security and Safety team, related to Property matters.
- To attend, in a professional support capacity, FM and Security contract meetings, meetings of the Regional Security and Safety Committees.
- To assist the Regional Support Units and HMCTS FM and Security Managers in monitoring the safety performance of the FM and Security contract providers and contractors. This involves the critique and challenge of their own and supplier safety performance such as Safe Systems of Work (SSOWs) and Safe and Unsafe Acts and Situations (SUSAs), and statutory and legislative safety deliverables.
- To maintain regular contact with Cluster Managers and Senior Person on Sites to spread and implement examples of best practice on property matters throughout all Regions.
- To carry out compliance checks (audits) across the Estate against Statutory duties, SSOWs, FM and Security contract requirements and the standards in the Policy, and report findings to the Property Director, Head of FM and Security, Technical Assurance Managers, Operations Delivery Director, Regional Security & Safety Officers and Regional Support Units and ensure that each action is followed up until the point of delivery and implementation/completion.
- To compile the quarterly report on Estate Security and Safety performance, circulating it as required to both FM and Security Managers, and copying it to the central HMCTS Security and Safety team.
- To maintain an accurate and accessible library of guidance, training, incidents, audits and documentation relating to property and Health and Safety matters.
- To lead and advise local staff when dealing with any visits by an Enforcing Authority (HSE, CPFSI) to inspect or investigate property and FM/Security-related matters; and advise on any serious incident, accident, dangerous occurrence or serious incident investigations and ensure that resultant action plans and corrective measures are followed through to completion (relating to the Security and FM contracts).
- To monitor property related security and safety performance, including activities which make changes to risk (including fire, water and other building services risk) levels; and accident trends and provide operational and legislative advice on any required improvements or changes.
- To ensure that accident reports related to the Security and FM contracts and property matters are submitted to the Health and Safety Executive (HSE) under the RIDDOR regulations or other enforcing authorities where appropriate.
- To collate property related security and safety data from the regions, analyze it and make recommendations regarding issues identified and ensure that resultant action plans and corrective measures are followed through to completion.
- To deliver safety training on property related matters as required, including coaching (1-1), to groups and presentations in support of the Policy objectives.
- To maintain a good level of current professional knowledge through appropriate information and training
Key interactions will be with:
- HMCTS Technical Assurance Manager and Technical Managers
- Regional, Area and Local Facilities and Security Managers
- Wifi, Digital and Telecoms Colleagues in HMCTS
- Contractors and Suppliers
- HMCTS Regional colleagues including RSSOs
- Capital and Revenue Project Delivery teams
- MoJ Commercial and Contract Management Directorate
- Colleagues in the Ministry of Justice Estates Directorate
Key Technical Skills
- Good working knowledge of Property and Estate related H&S practices including but not limited to asbestos and water systems management, CDM regulations, electricity, gas and pressure systems and permit to work schemes.
- Good operational contract knowledge to facilitate and enable best practice and advice for wider FM team
- Able to work independently across multiple buildings and regions
- Ability to transfer legislative and best practice requirements into operational process and procedures
Other duties
The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.
Application Process:
To apply for this position please completed the online application form, ensuring you submit the following two application documents
- An up-to-date copy of your CV which details your experience and achievements
- A 750-word statement of suitability which demonstrates your suitability against the Key Technical Skills outlined above
Should you be successful at the application stage, you will be invited for a face-to-face interview
At interview you will be tested against the following Success Profile behaviours (Level 3):
- Seeing the Bigger Picture
- Making Effective Decisions
- Changing and Improving
- Communicating and Influencing
- Managing a Quality Service
- Delivering at Pace
Further information on Success Profiles and the required standards for this post (Level 3) can be found at:
https://www.gov.uk/government/publications/success-profiles
Terms & Conditions:
Flexible working options
HMCTS offers a flexible working system in many of its offices.
Job Sharing and Reduced Hours
All applications for job sharing or reduced hours will be treated fairly and on a case by case basis in accordance with the MoJ’s flexible working policy and equality policy.
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits,retail vouchers and discounts on a range of goods and services.
- For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
1- To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);
2- To Ministry of Justice Resourcing (resourcing-services@justice.gov.uk);
3- To the Civil Service Commission (details available here)
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
Grading Structure Review
The Ministry of Justice is currently undergoing a review of posts which are currently graded at Band A to realign our grading structure with the majority of the wider Civil Service.
Posts advertised at Band A may be graded at either Grade 6 or Grade 7 once the review has taken place.
02/03/2020, 23:55 hours.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.