34151 - PMO Officer (Facilities Management)
It is an extremely exciting time here at HM Courts and Tribunals Service. We are currently undertaking a first-of-its-kind Change Programme aimed at delivering pioneering judicial services that better serve the public, and with over £1 Billion of funding this is the most ambitious programme of its kind anywhere in the world.
The Programme includes modernising the court estate, utilising the latest technology to digitise services where appropriate, speeding up and streamlining working practices, refurbishing buildings to reduce maintenance costs and provide much improved services for service users, especially vulnerable witnesses and victims.
The Programme is ambitious and we need resilient, resourceful and adaptable people to make it happen. This is an opportunity to gain fantastic experience in a major transformation programme, develop a range of effective business skills and play a key role in how justice is delivered in this country.
Can you deliver in a fast-paced environment that is changing constantly? Does developing pioneering new services focussed on the end-user excite you? If so, please read on and apply today.
Crime Programme
The Crime Programme is a business transformation programme which will enable the criminal justice system, and the individual agencies working within it, to fundamentally change the way they work, to be more efficient and effective and deliver a better service for society and taxpayers. As a key part of the HMCTS Change Programme, the Crime Programme encompasses the scope of the Crime Service Model (CSM), which includes a series of pathways modelled around the needs of those who use the criminal justice process – victims, witnesses, defendants, and judiciary and business users. Building on the recommendations of Sir Brian Leveson’s report, the CSM’s guiding principle has been to remove the low risk, straightforward cases from the physical courtroom whilst retaining the authority of the courtroom for the faster processing of complex, sensitive and serious cases. The Crime Programme also encompasses the scope of the Common Platform through the Digital Delivery function, with the goal of creating a shared system for HMCTS and the Crown Prosecution Service.
Role Summary
The Programme Management Office (PMO) team’s core purpose is to ensure successful delivery of the Crime programme by providing specialist expertise, knowledge and facilitation across all projects. The team ensures proper governance procedures are in place and that project/programme methodologies are embedded and adhered to. The PMO is also the central point of contact for the Project/Delivery Managers, assisting with the management of their projects as well as challenging them to ensure that they are adhering to processes and providing information in a timely manner for internal and external reporting on the Programme.
There are over 300 people working on the Programme, most of whom are based at Southern House in Croydon. As the PMO Officer with specific responsibility for facilities management, you will be responsible for ensuring that the working environment provided is suitable, meets the needs of the people who work there, is compliant with all relevant legislation and supports the successful delivery of the Programme’s objectives. You will be pro-active in your approach, using past experience to build a rapport within the programme staff and with the wider Facilities management teams.
You will also lead a small team of administrative staff within the PMO who are responsible for the onboarding and offboarding of staff along with other administrative duties in support of the programme.
Key Responsibilities
The postholder will:-
- Be the main point of contact for any building issues, liaising with the building’s landlord on issues such as cleaning, security, building maintenance, heating and air conditioning, escalating any issues and ensuring that they are resolved expeditiously;
- Represent the programme on the tenant’s group for the building;
- Ensure compliance with all relevant legislation relating to the provision of a safe and suitable working environment;
- Manage any office moves, ensuring that such moves are planned, coordinated, communicated and implemented effectively;
- Ensure that office supplies are ordered in a timely manner that ensures that there is no disruption to the work of the programme;
- Liaise with IT service providers in order to resolve any issues that may arise;
- Maintain accurate financial records for all building and service related expenditure in accordance with policy guidelines;
- Ensure that minimum security and safety standards are complied with and all areas of significant risk and vulnerability are brought to the attention of local management and escalated, if appropriate;
- Provide advice to the programme in order to ensure compliance with all relevant policies;
- Develop, review and maintain a training programme for local officers within the building, including the coordination of Fire and Incident Control Officers and First Aid representatives;
- Review and maintain records of qualifications, certifications and skills relating to security, health and safety and fire safety within the building;
- Advise, support and where appropriate undertake incident and accident investigations of significant events which take place in the building;
- Produce lessons learned in relation to any significant events that may occur in the building, providing support to ensure that future incidents are mitigated against;
- Initiate, promote and improve security and safety education and awareness to all users of the building;
The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.
Key Requirements
To be successful in this role, you should have the following:-
Essential Criteria
- Relevant experience in a Facilities Management role;
- Strong understanding of the legislative requirements relating to Health & Safety and fire safety;
- Currently holding or willingness to work towards a specialist Health & Safety qualification;
- Excellent communication skills with an ability to engage effectively with internal and external stakeholders;
- Experience of managing and leading a team;
How to Apply
To apply for this position please complete the application form online and submit an up-to-date CV and a 750-word statement of suitability that demonstrates the following:
- Your key skills and experience and how these relate to the key responsibilities and requirements outlined above;
- Your personal characteristics and qualities and how these will lead to success in this position;
- Your professional successes and achievements that set you apart from other applicants.
This is an exciting opportunity to take significant levels of responsibility and develop programme and project management skills whilst working within one of the largest change programmes in government, which is internationally recognised as the most ambitious reform of a Justice System ever undertaken.
If you feel that you have what it takes to be a success in this role, then please apply today.
Due to the current circumstances, interviews will be conducted by Skype
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits,retail vouchers and discounts on a range of goods and services.
- For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
1- To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);
2- To Ministry of Justice Resourcing (resourcing-services@justice.gov.uk);
3- To the Civil Service Commission (details available here)
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
Grading Structure Review
The Ministry of Justice is currently undergoing a review of posts which are currently graded at Band A to realign our grading structure with the majority of the wider Civil Service.
Posts advertised at Band A may be graded at either Grade 6 or Grade 7 once the review has taken place.
24/04/2020, 23:55 hours.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.