48234 - Project Manager - Performance, Project Reporting Team, Judicial College
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Band C (HEO) – Project Manager, Performance, Projects and Reporting Team, Judicial College
Overview
This is an exciting opportunity to join the Judicial College’s newly formed Performance, Projects and Reporting (PPR) Team. The role will lead key project activities with a planning and operational impact, shape new initiatives and in some specific instances, manage relationships with external parties in this interesting and challenging post. The successful candidate will work closely with all the Planning and Operational Support Teams within the College as well as colleagues across the organisation, including judiciary, and key stakeholders across the Judicial Office.
The role is a unique opportunity to lead and own the running of and delivery of key projects which are designed to drive continuous improvement to the planning and operational delivery of the rolling Judicial Training Programme. You will lead and coordinate the operational delivery team’s engagement in key projects and provide the consistent link and representation at project working groups and boards within the College and the Judicial Office. The role would suit someone with strong project management skills and demonstrable experience of delivering a variety of types of initiative, including running and leading technically and commercially based projects and successfully implementing process and operational change projects with clear and measurable outcomes.
Judicial College
Judicial College is part of Judicial Office (JO), an arm’s-length body of the Ministry of Justice. The JO is a unique branch of the Civil Service, independent from Government, dedicated to supporting the judiciary and promoting judicial independence, to maintain confidence in the rule of law. The Judicial Office reports to, and is accountable to, the Lord Chief Justice and was set up in 2006 to provide support to him and to the wider judiciary following the Constitutional Reform Act 2005. In addition, we support, and are accountable to, the Senior President of Tribunals, whose responsibilities extend to Scotland and Northern Ireland. We support some 22,000 judicial office holders, providing policy, legal and handling advice and operational support.
The principal role of Judicial College is to support the Lord Chief Justice and the Senior President of Tribunals in fulfilling their responsibilities for the arrangements for training the judiciary in an ever-evolving justice system. Working with the College Board, the Judicial College supports these senior members of the judiciary in setting the direction for training and ensuring the College has the right support in place to provide advice on the design and delivery of training, innovative digital systems to support delivery and that seminars are well organised. Our purpose is to strengthen the rule of law and improve the administration of justice through delivery of essential training for the judiciary in courts and tribunals, as well as a framework of training for magistrates.
The Performance, Projects and Reporting (PPR) Team will work closely with the Planning and Operational Support team (POpS), which is the customer facing hub of the College. POpS provide the organisational support to approximately 400 judicial training events a year. The PPR team is newly established and the purpose of the team is two-fold: 1) to streamline and improve current operational processes such as managing the training budget and producing performance reporting for senior management use and publication; 2) lead and coordinate the POpS involvement in key projects where there is an operational interest or impact.
Working in conjunction with the POpS team, the PPR will strengthen the change capability in the College’s operational delivery teams and assist in improving the service the College offers to keep up with the modern needs of the judiciary. The PPR team will offer expertise, strive for excellence and be a source of insight and innovation for the College, as well leveraging creativity from across POpS about smarter and modern working practices.
The College is looking to recruit a self-motivated, enthusiastic and flexible individual with strong project management and change management skills.
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Role purpose and key responsibilities
The main responsibilities of the role are as follows:
- To co-ordinate and lead POpS’ input into key programmes and projects underway in the Judicial Office and/or Judicial College, such as the introduction of the new digital Judicial Training Platform within the College.
- To lead and manage the key projects within POpS which support the day-to-day delivery of the services provided to support the training programme, such as successfully identifying and introducing process improvements to the operation in ways that deliver positive and measurable outcomes and efficiencies;
- To provide project management support to the transformation and centralisation of the internal POpS finance capability and ways of working into the PRP hub and will work closely with the PRP Budget and Reporting Manager to achieve this;
- To manage the day to day relationships with a small number of key suppliers across individual packets of work with them where required.
The post-holder will be a natural leader and very organised, with strong project management, stakeholder management, and communication skills. The role will provide exposure to senior leaders and the senior judiciary. The role will report to a Band B/SEO and the post holder will be expected to be able to lead effectively across virtual teams where needed. The team may expand to include a Band D, which the post-holder would line manage.
Essential skills and experience
The successful candidate will be able to demonstrate:
- Proven track record of delivering projects successfully using structured and recognised tools and methods;
- The ability to accurately shape new packets of change activities against a timeline, resources and budget;
- Excellent communication and presentation skills, and the ability to distil and present information (including progress reporting and risk and issue management) appropriately for senior stakeholders;
- Evidence of delivering change through teams who do not directly report into the post-holder themselves i.e. working with and across virtual teams via a matrix management approach;
- Experience of scheduling and delivering the effective training of change. either to process or tools - or both - into teams who have busy operational day jobs;
- Strong prioritisation skills and the ability to make effective decisions on how to make best use of your resources to achieve both short- and long-term results;
- The ability to build relationships quickly with colleagues across the College and wider organisations, and with senior external stakeholders including third party colleagues and partners;
- You should be a confident user of the Office 365 package and have experience of using Excel and Microsoft Project to track progress, analyse data and present reports.
Selection criteria:
We will assess your application against the following Civil Service behaviours:
- Changing and improving
- Making effective decisions
- Managing a quality service
- Working together
- Seeing the big picture.
Please refer to the CS Behaviours framework for more details at this grade (Level 3 – HEO)
Selection process details
This vacancy is using Success Profiles https://www.gov.uk/government/publications/success-profiles, and the sift will assess the behaviours outlined above.
At interview we will assess experience, behaviours and strengths.
Interviews will take place w/b 11 October and will be online via MS Teams.
Further info
This is a full-time role with flexible working. We can consider a job share.
The post can be based from our London, Loughborough or Leeds offices. Travel may be required between offices.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
- For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
1- To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);
2- To Ministry of Justice Resourcing (resourcing-services@justice.gov.uk);
3- To the Civil Service Commission (details available here)
The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Following a period of consultation, a new pay structure has been agreed and therefore your pay may differ from the pay advertised/offered. If you have any concerns, please check what the situation is before accepting any offer.
Annual Leave
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits,retail vouchers and discounts on a range of goods and services.
- For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Grading Structure Review
The Ministry of Justice is currently undergoing a review of posts which are currently graded at Band A to realign our grading structure with the majority of the wider Civil Service.
Posts advertised at Band A may be graded at either Grade 6 or Grade 7 once the review has taken place.
20/10/2021, 23:55 hours.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.