68827 - MoJ Property Directorate - Judge's Lodgings Manager

£25,827 - £27,170
1
12 Months
North West
Manchester
SALFORD MAGISTRATES' COURT SALFORD, M3 6DJ
EO
EO
Permanent
Full Time
Estates, Property

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Overview

The MoJ Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best.  We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently.  Our job is to manage one of the most diverse and complex estates in Government – hosted by the Ministry of Justice (MoJ).  The MoJ Property Directorate brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arm’s Length Bodies.  We also provide property services on behalf of the Home Office.

MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability.  We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams.  We are responsible for a great deal - our portfolio consists of properties valued at £8.5bn for the MoJ alone.  We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and also encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate.

We continue to deliver new ways of working across our portfolio – leading on the scale and pace of activity for central government – proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate.

Team Overview

HMCS property manages a large court estate, including several historic buildings.  This is based on a regional structure with central overview and advice.  Responsibility for new acquisitions and freehold disposals providing professional advice (including Landlord & Tenant) as required. Ensure that integration opportunities are taken to rationalise the estate.

Management of our legal service contracts, including deed management. Ensuring compliance with GPU controls.

Advising on property investment decisions. Co-ordination of property valuations and rating.     

Property information is maintained, including e-PIMS, backlog maintenance, courtroom audit, benchmarking etc.  Provision of advice on strategy and property investment.

Responsibility for accommodation standards, including DDA compliance.

Management of Judges’ Lodgings including budgets, HR, Licence negotiations and benchmarking.

The successful candidate will be expected to provide a home from home service to the Judiciary when they are out on Circuit. Assist the chef in the smooth running of the lodgings.  All purchases made with the GPC card to be accurately accounted for and within SFA.   Act as Front of House meeting and greeting Judges, their guests and clerks, serving at table and making sure the rooms are serviced.

This is a residential post where live-in accommodation will be provided at a cost of 8.5% of the basic wage.

All hours staff are awarded extra duty allowance based on the number of weeks judges are in residence at the site.

Job Description, Duties and Responsibilities

Responsibilities will include the following:

  • Effective planning with the Chef ensuring that all domestic staff are appropriately deployed.
  • Effective communication with the Judge and Clerk, ensuring requirements/needs are met.
  • Ensuring that the Lodgings cleanliness is maintained to the highest standards at all times.
  • Ordering supplies, ensuring VFM with the Chef and monitor their use (washing up liquid, toilets cleaner etc).
  • Monitor the standard of linen etc from the laundry or in house washing ensuring sufficient stock levels are available.
  • Ensure that the Judges personnel laundry is processed efficiently in house and within a reasonable time.
  • Liaise with the Chef about the number of Judges, Clerks and guests to be in residence, arrival times and anticipated length of stay.
  • Liaise with the Judge in conjunction with the Chef about dinner or lunch parties regarding menus and timings.
  • Answer the telephone and deal with any queries where possible, take messages and pass these on to the appropriate person.
  • Work (as many hours as necessary) “All hours” to ensure the effective running of the house whilst the Judge is in residence. When there are no Judges in residence provide 9 to 5 site presence.
  • To attend managers meetings.
  • Purchasing within budgets ensuring VFM and maintaining appropriate stock levels of wines and spirits in conjunction with Chef manager.
  • During Judicial vacation periods ensure the effective cleaning of the lodgings.
  • You will be required to travel, cover and sleep at other sites ensuring the lodgings networks availability to the Judiciary (covering sick absence etc).
  • Communication with Head Office: Weekly returns are submitted close of play every Friday and posted for process by Tuesday of the following week. All changes to sittings at site to be immediately reported to the office.
  • Feedback agency Chef performance.

Skills and Experience

Essential

  • Level 2 Award in Food Safety & Hygiene in catering
  • Good communication skills; both written and oral

Desirable

  • Knowledge of Health and Safety, Fire and Risk Management
  • A practical working knowledge of the use of ITC packages, e.g., MS Word, Excel and Power Point.
  • Cellar management

Qualifications

  • Level 2 Award in Food Safety & Hygiene

Government Property Profession (GPP) Technical Skills

The GPP Framework is aimed at staff working in property or property-related roles and consider property to be their career anchor profession. This usually encompasses posts where professional qualifications and experience are directly relevant to the work being undertaken. However, it is also applicable to those who are currently not qualified property practitioners but wish to make this their profession of choice. Those with a property background at any level are encouraged to register with the GPP, which exists to support property practitioners at all levels. Details of the GPP Career Framework can be found at:  https://www.gov.uk/government/publications/the-government-property-profession-career-framework--2

This role does not fall under the GPP Framework and will not be tested during the selection process.

Behaviours

We will assess you against these behaviours during the selection process:

  • Communicating and Influencing 
  • Working Together 
  • Making Effective Decisions 
  • Managing a Quality Service

Flexible working hours

The Property Directorate offers a flexible working system in many teams.

Requests for reduced hours contracts will be considered in line with business needs.

This post is advertised as Permanent & Full Time; Work (as many hours as is necessary) “All Hours” to ensure the effective running of the house with effective communication with the lodging manager. This can include evenings and weekends.

It is the post holder’s responsibility to liaise with their Manager to manage their annual leave ensuring this is taken during the vacation periods – e.g., August/September, Easter, Whitsun and Christmas.

The Directorate is supportive of and encourages flexible working.

Non-civil service candidates would typically start on the pay band minimum.

The job holder must be able to fulfil all spoken aspects of the role with confidence in English or (when specified in Wales) Welsh.

If you are classed as an 'all-hours worked employee carrying out judges’ lodgings duties', you are entitled to receive an annual extra duty allowance. This is paid instead of overtime payments.

The Judges Lodging allowance is calculated as a percentage of your annual salary linked to the occupancy by the Judiciary of the lodgings in the preceding year.

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Interview dates to be confirmed.
Interviews will take place in person at 28 Vine Street, Salford, Manchester

27/01/2023, 23:55 hours.

If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com Please quote the job reference - 68827.
Counter-Terrorism Check (CTC)

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


Application form stage assessments

Behaviours
Communicating and Influencing - 250 word limit
Working Together - 250 word limit
Making Effective Decisions - 250 word limit
Managing a Quality Service - 250 word limit

Interview stage assessments

There is 1 interview stage for this vacancy.
Behaviours
Communicating and Influencing
Working Together
Making Effective Decisions
Managing a Quality Service
Strengths may also be assessed at interview but these are not shared in advance.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.