74848 - Reporting Manager - BADD - ONEHMPPS

The national salary range is £44,332 - £53,201, London salary range is £46,696 - £57,515. Your salary will be dependent on your base location
1
12 Months
National
National
NATIONAL
SEO
Band 8
Permanent
Full Time, Part Time, Part Time/Job Share, Flexible Working, Other
Programme and Project Management

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

The Business Applications Design & Delivery team (BADD) will be responsible for enabling the design and implementation of new digital services across all design areas in the Probation Service and be the point of contact for changes to current authority systems and co-ordinate business activity required.

A key function of the team will be engaging operational staff and maximising impact. This role will focus on effective change management skills to create buy in and land new digital services effectively and positively. You will work closely with digital and operational colleagues and Programme workstream leads to deliver on strategic priorities and ensure our design and delivery of digital services are engaging, innovative, inspiring, impactful and encourage new ways of working. The roles will lead successful delivery of new the digital, data and technology services that are in train as part of committed improvements supporting the reform of probation services outlined in the published Target Operating Model. They will be responsible for ensuring new proposals for the digital data and tech improvements are developed and delivered in partnership with digital and ensure support for MOJ Digital is targeted in the most effective place for the probation business.

The jobholder will be responsible for carry out the following duties:-

• Development of dashboards and underlying datasets
• Supporting workshops with regions to gather information on reporting requirements
• Supporting the development of training materials, such as written guidance and videos
• Supporting analysis for benefits realisation of new digital systems across Probation using a variety of techniques including, but not limited to, surveys, time and cost saving analysis, performance comparisons.

Overview of the job    

The role of Change Delivery is responsible for undertaking work as a practitioner on priority projects and initiatives as needed. Job holders may be commissioned to initiate and see the work through to completion, or join it for a defined period/ purpose and work across multiple projects/initiatives simultaneously.

A generalist role, the job holders may find themselves assigned to the people work stream of a wider HMPPS programme, or may be responsible for delivering a specific piece of work.

The job holders will be required to work with stakeholders in the wider relevant function (HMPPS and wider MoJ/CS) and in the business as needed.

The job holders will act as an internal consultant, contracting, initiating work, assessing and diagnosing, solution design, implementation and evaluation.

Accurately, projecting timescales, resource requirements and costs. The role will report to a Change Lead.

This is a national post. The job holder will be required to spend time in HQ and elsewhere as needed. This may result in a dual workplace situation. The post is non- operational.

Summary    

The purpose of the role is to lead the development, planning and implementation of priority initiatives that support the delivery of the directorate Strategic Priorities and the HMPPS and directorate Business Plans.

Includes:

•    To research, scope, produce and manage detailed project plans and activities.
•    To design, implement, manage and monitor reporting processes.
•    To represent HMPPS and MOJ in broader change programmes.
•    To lead project delivery, including management and/or production of project deliverables and activities.
•    Will be required to be responsible for coordinating people resources within HMPPS and across the wider MoJ to achieve project aims.
•    TU engagement.

Responsibilities, Activities and Duties    

The job holder will be required to carry out the following responsibilities, activities and duties:

Responsible for leading a number of priority focused projects (at any one time) involving a range of functions/activities, structures and key stakeholders.

Includes:

•    Responsibility for the successful delivery of (to required quality standards, timescales and within agreed resources) priority projects. This requires robust and effective planning and subsequent monitoring of plans as well as effective risk management, and will routinely involve reallocation of resources in supporting priority work.
•    Identify and manage activities in support of the project.
 
    •    Responsible for researching, scoping and producing detailed project plans and an overarching Milestone Plan to support the delivery of HMPPS directorate Strategic Priorities.
•    Responsible for the day-to-day management, monitoring and updating of the plans for the HMPPS directorate Executive SMT.
•    Able to identify the critical path/s for any projects or work and provide solutions which could affect the achievement of any deliverables on the critical path.
•    Responsible for the production of regular highlight reports for project, programme or Directorate Governance and to inform overarching reporting against business plans, to the HMPPS directorate Executive SMT, and the HMPPS directorate Director’s bi-laterals with the Chief Executive Officer.
•    Responsible for anticipating issues and problems, and where necessary intervening (including taking responsibility for directly producing project deliverables) to prevent slippage or failure to meet key milestones.
•    Required to understand and find solutions to complex and unclear problems often involving conflicting views and requirements, and which have no pre- defined solution.
•    Able to be flexibly deployed on other priority projects or work areas (to contribute to or to trouble-shoot) where capability gaps or significant risks, issues or slippage is predicted or occurs, often at short notice and alongside existing priority deliverables.
•    Required to work effectively with a range of other relevant functions and colleagues and other internal and external stakeholders in order to progress activities and deliverables.
•    Required to coordinate project resources and other functional experts to ensure plans are delivered to time and within cost and quality requirements.
•    Required to consult and negotiate directly with Trade Union representatives at a national level on behalf of priority projects. This involves the ability to build appropriate relationships with union representatives consistent with the HMPPS ER Leads.
•    Responsible for representing HMPPS and MoJ at various internal and external directorate and broader change programme forums.
•    Responsible for self-starting, driving work, exercising judgement and decision- making, managing and mitigating risks within their remit to translate business outcomes and develop solutions that meet business need and deliver good practice.
•    Responsible for engaging with Trade Unions as required to progress their work, developing business cases, Annex As and supporting narratives.
•    Able to assimilate large amounts of information and quickly make sense of it to enable them to quickly add value to their portfolios and see the bigger picture – making links and connections between different projects/initiatives and able to identify dependencies that need to be managed to deliver on time.
•    Able to work well as part of, or leading a team, where success is dependent on collective contributions in a multi-disciplinary and geographically dispersed environment.
•    Highly developed stakeholder engagement and communication skills, able to present and explain information, concepts and plans well both in writing and face-to-face, including delivering formal presentations.
•    Timescales for work can often be aggressive and post holders will be required to balance a portfolio of work and deliverables.  Work will cover a range of topics as dictated by the directorate priorities.
•    You will need to be highly capable, flexible, driven and highly organised, be able to see the bigger picture and have a high level of energy and attention to detail. You will need to be able to multi-task within tight timeframes.
•    A relevant generalist background would be advantageous although individuals with specialisms will also be welcome. You will need to have a “roll up your sleeves and get it done” approach to work.
•    An ability to develop collaborative working relationships quickly and work effectively within matrix structures will be a must.
 
    The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

Behaviours    

•    Seeing the Big Picture
•    Changing and Improving
•    Making Effective Decisions
•    Working Together
•    Managing a Quality Service
•    Delivering at Pace 

Experience    

•    Professional understanding of the relevant complex issues requiring an appropriate CIPD qualification and/or extensive professional/specialist knowledge and experience.
•    Experience of using recognised project management techniques.
•    Ability to lead and influence large groups of stakeholders, matrix managing a mix of internal and external stakeholders to deliver successful outcomes.
•    Experience of identifying and implementing continuous improvement in relevant practices.
•    Detailed knowledge and understanding of the relevant Operating Models and Shared Services processes.

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.

Benefits

Annual Leave

-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

Bank, Public and Privilege Holidays

-You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment

Pension

-The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

HM Prison & Probation Service  (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ

Season Ticket Advance

-After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work

Childcare Vouchers

For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers

Training

HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

-There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts

-All staff receive security and diversity training and an individual induction programme into their new roles

Eligibility

-All candidates are subject to security and identity checks prior to taking up post

-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS

-All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

TBC

06/06/2023, 23:55 hours.

If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com. Please quote the job reference - 74848.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


Application form stage assessments

Experience
Statement of Suitability - 1000 word limit

Interview stage assessments

There is 1 interview stage for this vacancy.
Behaviours
Changing and Improving
Working Together
Managing a Quality Service
Delivering at Pace
Strengths may also be assessed at interview but these are not shared in advance.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.