24895 - Process Analyst - Courts and Tribunals Service Centres

£20,755 - £26,374 (Salary dependant on where you are based)
2
12 Months
West Midlands
Birmingham , Stoke-on-Trent
HAGLEY ROAD BIRMINGHAM, B16 8PE, STOKE-ON-TRENT, DY8 1QL
EO
D
Permanent
Full Time
Administration / Corporate Support, Business Management & Improvement, Operational Delivery

We’re looking for exceptional candidates to join our team in the role of Process Analyst working to support the first of our new Courts and Tribunal Service Centres (CTSCs)

The transformation of HMCTS is one of the most challenging and complex programmes in central government: by the time it completes in 2022/23, it will have radically changed how justice is done. 

The Courts and Tribunals Service centres are the administrative offices of the future. Providing hubs for telephony, assisted digital, case progression and hearing support, these centres will provide a consistent national service that enables cases to move through to conclusion smoothly and that provide the right support to the local judiciary. 

Spread nationally over several sites, these centres will be home to just under half of our workforce in total in. We are working to reform a Justice system that has in the past relied heavily on paper based processes and the CTSCs are among the first steps in being able to support a modern, digital Justice system.

This role, reporting to the Change and Continuous Improvement Manager, is responsible for providing the HMCTS process expertise to the analysis and implementation of business change for CTSC. They will work closely with Business Analysts to understand the impact of changes and will focus on the process-based solutions needed by CTSC to deliver an accessible and inclusive service to CTSCs diverse users.

Key accountabilities include:

  • Provide HMCTS business and process knowledge and expertise to Change and Continuous Improvement initiatives, ensuring they are aligned with other processes and structures so that CTSC continuous to deliver a consistent and effective service that meets users needs.
  • Use multi-system generated data to understand and investigate where processes are not working and liaise with Business analysts and Delivery/implementation Managers and process Change managers to resolve issues and/or develop solutions
  • Liaise with Continuous Improvement, Quality Assurance and Change Management to provide, share and use insight to inform better quality management information to ensure process changes are accurate, effective and understood by teams who will be implementing or operating them.
  • Utilise multi-system generated data, user and staff feedback to create management information to support and improve performance across all CTSCs
  • Work closely with team mangers to provide them the information and data needed to help them manage the performance and well-being of staff members more effectively
  • Clearly elicit user MI requirements and produce appropriate MI reports to meet those needs

Person Specification

  • Knowledge of HMCTS processes to be able to understand where issues have arisen or are likely to arise or willingness to learn
  • Data wrangling, analysis and presentation to be able to understand the root causes of issues and to inform potential solutions.
  • Benchmarking and trend analysis experience
  • Expert use of IT systems and software
  • Knowledge of Data Protection legislation and techniques in anonymising data to ensure the integrity of data informing business changes
  • Statistical analysis for performance management and improvement

The salary for this post is set within Band D of:

Stoke - £20,755 - £24,843

Birmingham - £22,124 - £26,374

These roles will initially be based in Stoke or Birmingham, but consideration will be given to move a role to another CTSC location at a later date, as the network expands and more CTSCs are opened.

New recruits to the Civil Service joining MoJ are expected to join at the band minimum.

Existing Civil Servants applying on promotion will usually be appointed on the salary minimum of the pay band or with an increase of 10 percent on their existing base salary (restricted to the new pay band maximum), whichever is the higher.

Existing civil servants moving at the same grade will retain their existing T&C’s/remuneration package.

Additional information:

Courts and Tribunals Service Centres will operate between the hours of 8am-8pm Monday to Friday and 8am-2pm on Saturdays. Working hours and will be agreed at the point of offer for successful candidates.

Please refer to the Job Description and the Candidate Pack, attached below for further information on the role.

Working Arrangements & Further Information

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity.

There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

The interviews and assessments will take place at locations in either Stoke or Birmingham depending on the role you applied for, however there may be exceptions to this for some roles. The full details of the interview dates, times and locations will be made available to successful candidates at the sift stage.

18/03/2019, 23:55 hours

Closing Date: 18th March 2019 at 23:55 hours

If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote the job reference 24363.

Baseline Personnel Security Standard (BPSS)

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Candidate Information

You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

In the event of a large number of applications, we reserve the right to undertake the following processes:


  • An automated online test where a benchmark must be passed to progress;
  • A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.

During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.



Success Profiles

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk) in the first instance

This Vacancy is closed to applications.