25663 - Deputy Technical and Assurance Manager (Facilities Management)

£30,531 - £44,755 (dependant on base location)
1
12 Months
South East, South West
Basingstoke , Reading , Swindon
BASINGSTOKE MAGISTRATES BASINGSTOKE, RG21 4AB, READING CROWN READING, RG1 3EH, SWINDON COMBINED SWINDON, SN1 2HG
SEO
B
Fixed Term
For a period of up to 24 months
Full Time
Facilities Management

Deputy Technical and Assurance Manager (Facilities Management)

We’re looking for an exceptional candidate to join our team in the role of Deputy Technical and Assurance Manager (Facilities Management) to join the Reform Programme.

The Reform Programme is a once in a generation opportunity to transform the entire HM Courts and Tribunals Service, enhancing the provision of a world-class justice system, in a manner that provides an improved user experience at reduced cost to the taxpayer. This will contribute to consolidating the UK’s position at the fore-front of an increasingly competitive international legal market as well as ensuring access to justice for all. Approximately £1 billion is being invested in the programme which is due to complete in 2023/24.

This is an exciting opportunity to join one of the largest change programmes in government, which is internationally recognised as the most ambitious reform of a Justice System ever undertaken.

HMCTS is a continually changing organisation. Good management, communication skills and collaborative working are critical elements in this being successful. As an manager within HMCTS the jobholder must understand and disseminate the agreed regional objectives and provide clear supervision and focus. HMCTS Senior Management Team expects all managers to operate in a culture of openness and honesty, demonstrating a commitment to change through involvement and empowerment, and by delivering results.

Your role will involve:

  • The Deputy Technical & Assurance Manager (FM) supports the Head of Facilities Management (FM) in technical oversight of all buildings and systems across the HMCTS estate to ensure they are compliant with relevant legislation. The Deputy Technical and Assurance Manager will support the Technical & Assurance Manager and team.
  • This role will be responsible for providing technical advice and support of FM operations through the management of internal and external professional advice.
  • The role will work to ensure the appropriate compliance reporting systems are operated and audited across all contracts to ensure property compliance is achieved and maintained.
  • Support the FM Operational teams by providing quality technical advice either through internal or external resource. Ensure the appropriate logging of technical activity through the FM Office function to ensure proactive resolution to technical issues in a controlled and managed way
  • Support the development of the Future Maintenance Register and other Statutory monitoring systems to ensure a visual and accountable compliant status is maintained.
  • Support and advise as required on the development of systems and processes across all contracts to record and manage the compliance of the estate.
  • Actively support and deliver training in technical services internally within the FM function. Ensuring internal health and safety competence is achieved and maintained. Manage and deliver an appropriate audits of supply chain documentation and systems across non-custodial properties to ensure property compliance is being achieved.
  • Lead on any improvements in the wider FM Property Directory to assist and provide technical guidance as and when required. Produce technical scoping document reports that detail site requirements for repairs, replacements and upgrades to M&E assets.
  • Carry out Value for Money audits on submitted TFM and sub-contractor quotations to ensure specifications and costs meet the buildings requirements. This will include an options appraisal to ensure the best solution is delivered with minimal on-going budgetary impact.
  • Attend Contract Performance Review (CPR) meetings to review Statutory Compliance KPI's and to discuss and technical contract issues and/or action plans for delivery of a quality maintenance service.
  • Support the Capital Maintenance Plan by reviewing the technical solutions within the forward maintenance plans to ensure they are in line with HMCTS's objectives and aims, and with legislative compliance. Consider alternative technical options where required with feasibility studies to ensure the estates demands are met for current needs and future requirements.
  • Build key relationships with stakeholders in supply chain with responsibility for property compliance to ensure a joined up and consistent approach to property compliance. Manage as required external professional technical advice and consultancy support.
  • Responsible for ensuring technical performance issues are logged, escalated and resolved in partnership with operational teams, ensuring teams understand contractual obligations and processes and deploy appropriately.
  • Attend supplier contract performance meetings as required and support the Head of FM in professionalising Facilities Management across the HMCTS estate, and proactively support the implementation of Government Soft Landings (GSL).

To be successful in this role, you will need to demonstrate the following (essential):

  • Qualified or working towards IWFM or BIFM - Level 4 Certificate/Diploma or equivalent; with progression to Level 5 Diploma.
  • Experience in M&E engineering and/or building fabric maintenance including sufficient, knowledge, training and experience to support the Technical & Assurance / Deputy Technical & Assurance Managers.
  • An experienced property and facilities management professional with in-depth knowledge of asset and risk management strategies.
  • A deep understanding of the issues involved in managing a large operational and administrative estate, including customer management and supply chain management.
  • Successful experience of leading, motivating and managing in-house and outsourced teams through a period of significant change.
  • Experience of managing crisis situations in relation to asset management functions.
  • Experience of working at a middle management level and providing oral and written briefings.
  • It would be desirable if the individual had membership of professional technical institute RICS, IET, CIBSE, IOSH or equivalent.

Please download the full JD for further details.

This is an exciting opportunity to work on a Programme that will genuinely have a fundamental impact on the way we undertake justice in our country.

Location: Reading, Basingstoke or Swindon

The role will require flexibility to undertake regular travel throughout the UK and London.

 


Working Arrangements & Further Information

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity.

There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

To be confirmed

29/04/2019, 23:55 hours.

If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote the job reference - 25663.

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Candidate Information

You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

In the event of a large number of applications, we reserve the right to undertake the following processes:


  • An automated online test where a benchmark must be passed to progress;
  • A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.

During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.



if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance
Seeing the Big Picture
Making Effective Decisions
Changing and Improving
Collaborating and Partnering
Managing a Quality Service
Delivering at Pace

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


Application form stage assessments

Interview stage assessments

There is 1 interview stage for this vacancy.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.