16974 - Band A -Senior Commissioning Manager
Background
Her Majesty’s Court and Tribunals Service is an agency of the MoJ and provides the supporting administration for the judiciary across England and Wales.
The courts and tribunals in England and Wales have been allocated unprecedented funding of almost £1billlion. This will enable HM Courts & Tribunals Service, working in partnership with the judiciary, to create a system that is proportionate and accessible and that better meets the needs of the people it serves. This is the most ambitious programme of its kind anywhere in the world.
Vacancies within the Reform Programme offer a unique chance to be at the forefront of leading and implementing a significant change across the organisation.
Overview
The Commissioning Senior Manager roles within the Reform Programme are important as they ensure that commissioning activities are being managed and implemented effectively; obtaining the required level of approval (from across the Programme, HMCTS, Cabinet office and MoJ); supporting the commercial process as required; ensuring value for money and providing robust supplier management across the Programme.
Job Description
The Key Purpose of the role is to support the Head of Commissioning including:
- Deliver the Commissioning Strategy (as directed by the Head of Commissioning) across allocated workstreams and projects including both technical and non-technical disciplines.
- Manage the commissioning supplier managers (Band B’s) ensuring that the programme is providing the appropriate information and support to Commercial for the delivery of the contracts within the programme and ensuring procurement timescales enable delivery.
- Implement the supplier management function within allocated workstreams making sure that a robust process is being followed to obtain full value for money from all contracts; to monitor performance across all contracts; to identify issues with quality and to define mitigation;
- Manage the pipeline of commissioning and commercial activity ensuring that the appropriate approvals have been obtained for spend and that Commissioning & Supplier Mangers are adhering to process;
- Build strong relationships with stakeholders to manage commissioning strategies and implement supplier management (stakeholders include: MoJ/HMCTS Commercial, finance, legal, customers, suppliers, legal and finance).
Responsibilities:
Commissioning support
- Deliver the Commissioning Strategy (as directed by the Head of Commissioning) across allocated workstreams and projects (such as technology and estates), making sure that the process is being followed to identify and develop requirements and that procurement timescales enable delivery.
- Manage the commissioning supplier managers (Band B’s) ensuring that the programme is providing the appropriate information and support to Commercial for the delivery of the contracts within the programme and ensuring procurement timescales enable delivery.
- Develop strong working relations with MoJ/HMCTS Commercial, Legal and Finance to make sure that all business-critical commercial exercises are carried out appropriately and to time;
- Work with key stakeholders to ensure that proposed spend has obtained the relevant approvals in line with agreed Spending Control structures;
- Make sure that contracts have robust supplier management structures in place and that a core process is in place to monitor spend against deliverables across life of the contracts;
Team leadership
- Line management of the Commissioning Supplier Managers - acting as a role model displaying leadership behaviours in accordance with the organisations ethos.
- Actively encourage, support, reward and develop staff.
- Create and collapse teams to deliver specific objectives or products, ensuring clear aims, objectives and deliverables are defined from the outset and monitored throughout.
- Leading teams in accordance with MoJ HR policy. Setting benchmarks and managing performance standards.
Lead the Control and Approval process for the Programme
- Lead a team, to make sure that all spend prior to commissioning has received the appropriate Director, Permanent Secretary and Ministerial sign-off;
- Working closely with Reform Finance team, to monitor contract spend, ensure that the appropriate controls are in place and instigate corrective action if necessary;
- Contribute to reports as requested (by Head of Commissioning) including updates on contracts in place – providing a summary of spend against quality.
Supplier Management process for Programme
- Implement the supplier management system for the contracts within the team, as required. This will involve working with Commercial and finance colleagues, to define fully the system required to ensure that performance is being monitored effectively and consistently; that each contract has a designated owner who is fully aware of their roles and responsibilities; and that any issues with contracts are identified as early as possible and necessary action carried out.
Stakeholder management
- Act as the conduit between the programme and commercial and finance on defining and delivering commissioning work across projects and workstreams; Work with the necessary MoJ functions (assurance, commercial and finance) to make sure that the appropriate confidence and support is in place;
- Work with providers/suppliers as required to make sure that Programme receives necessary services;
- Develop and maintain constructive relations with a variety of stakeholders. This will include: staff and managers as customers, external suppliers, Judiciary, Ministry of Justice, Cabinet Office (Government Digital Service and others as required), HM Treasury and other government departments.
- Deliver effective communications and engagement with stakeholders and suppliers.
Other duties
The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.
Experience
The post holder must be keen to learn and able to demonstrate experience in the following areas:
Essential:
- Qualified purchasing professional (MCIPS);
- Proven track-record of delivering commissioning activities and supplier management particularly within Technology and Estates;
- Proven track-record of delivering value for money and ensuring quality services are also delivered particularly within Technology and Estates;
- Effectiveness in implementing commissioning strategies;
- Excellent stakeholder management skills;
- Excellent written and oral communication skills;
- Excellent team working and collaboration skills;
Desirable:
- Awareness of public sector procurement legislation.
- Awareness of government procurement routes
As part of the application process you will be required to provide an up-to-date CV and a statement of suitability. The overall statement of suitability based on your experience/skills in relation to the duties of the role should be no more than 750 words
Salary
Inner London £51,549 - £69,659
National £42,879 - £62,265
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
26/03/2018, 23:55 hours.
Closing Date: 26th March 2018 at 23:55 hours
If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote the job reference 16974
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Candidate Information
You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
In the event of a large number of applications, we reserve the right to undertake the following processes:
- An automated online test where a benchmark must be passed to progress;
- A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.
During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.