22804 - Team Leader, Planning and Operational Support Team, Judicial College, Loughborough

£20,448 - £24,486
1
12 Months
East Midlands
Loughborough
LOUGHBOROUGH MAGISTRATES LOUGHBOROUGH, LE11 1AZ
EO
D
Permanent
Full Time
Administration / Corporate Support

The Judicial College is part of the wider Judicial Office, which is a unique branch of the Civil Service dedicated to supporting judicial independence, to maintain confidence in the rule of law. The Judicial Office assists the Lord Chief Justice and the Senior President of Tribunals to fulfil their responsibilities to the judiciary (about 25,000 judicial office holders), and an ever-evolving justice system.

The Judicial College is a very busy and high-profile section of the Judicial Office. We are responsible for judicial training and we deliver approximately 400 judicial seminars each year and have a budget of £8 million. This is an exciting time for the Judicial College as our training programme is expanding to address judicial training needs emerging from HMCTS Reform work and the EU Exit. In addition, the College is developing its methods of delivering training to incorporate more digital platforms, increasing its use of e-learning and webcasting.

As a team leader you will work closely with our judicial training teams, the judiciary and wider stakeholders, such as the Judicial Office Business Support Team and Judicial HR. You will be responsible for monitoring and managing a training programme and a budget. To assist you with this work you will have a small team of Band E course organisers that you will line manage. You will be responsible for the deployment of work within your team and ensure that training programme is kept on track.

Our team has a strong culture of continuous improvement (CI) and collaborative working. We are always looking for ways to provide the best possible service, using the technology and resources available to us. There are plenty of opportunities to get involved with these projects.

The Planning and Operational Support Team is based over three sites – London, Loughborough and Glasgow. We make good use of flexible and remote working across our offices, but there is occasional need to travel for meetings or to attend training events, which may involve an overnight stay.

This is a full-time post and will be based at our Loughborough office.

Your key duties will be to:

  • Lead your team to support the planning and organisation of a programme of judicial training.
  • Establish, monitor and revise plans for the administrative support for jurisdictional training programmes.
  • Work closely and flexibly with the rest of the team leaders and managers to ensure that the wider training programme is effectively managed and resourced.
  • Monitor and manage the budget for your training events, including providing annual and monthly finance data, monitoring expenditure and financial risks, managing and ensuring accurate payment of invoices/expenditure.
  • Support senior managers in the design, testing and embedding of new or improved administrative procedures as part of continuous improvement projects.
  • Ensure that there is ‘on the day’ administrative support in place for all face-to-face training seminars.
  • Take responsibility for the set up and management of your training event area on Learning Management System – the College’s online access to the judicial training programme. This will involve making sure that course pages are set up, oversee the online bookings and addition of course materials etc. This will involve delivering some tasks personally and managing/quality checking your team’s input.
  • Ensure appropriate training venues are booked and that delegates are fully informed of arrangements for events.
  • Assist course directors in the preparation of course materials.
  • Attend training events to provide admin support when necessary.
  • Take minutes of committee and planning meetings when required.

Other Duties:

You will be required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

Skills and Qualifications

Essential skills, knowledge and experience (see also the competences)

  • Experience of leading a team and strong customer service
  • A good level of verbal and written communication
  • Experience of dealing with finance
  • Accuracy and attention to detail
  • Good time management skills and ability to juggle competing priorities effectively
  • Ability to create and adhere to clear plans and manage all work to meet the needs of the customer and the business and meet deadlines
  • Ability to develop and maintain good working relationships and work positively and collaboratively
  • IT literate

Desirable skills, knowledge and experience:

  • A working knowledge of Excel is desirable but training can be provided
  • An understanding and experience of working with the judiciary
  • Experience of procurement processes

Competencies:

You will be required to demonstrate evidence to support the following Civil Service Competencies at Level 2 (Band D)

Leading and Communicating:

  • Display enthusiasm around goals and activities – adopting a positive approach when interacting with others
  • Listen to, understand, respect and accept the value of different views, ideas and ways of working
  • Express ideas effectively, both orally and in writing, and with sensitivity and respect for others

Managing a Quality Service

    • Work with your team to set priorities, create clear plans and manage all work to meet the needs of the customer and the business
    • Ensure that levels of service are maintained – flag up risks or concerns in order to meet customer requirements
    • Keep internal teams, customers and delivery partners fully informed of plans and possibilities.

    Collaborating and Partnering:

      • Change ways of working to facilitate collaboration for the benefit of the team’s work
      • Proactively seek information, resources and support from others outside own immediate team in order to help achieve results
      • Readily identify opportunities to share knowledge, information and learning and make progress by working with colleagues

      Changing and Improving:

      • Consider and suggest ideas for improvements, sharing this feedback with others in a constructive manner
      • Conduct regular reviews of what and who is required to make a project/activity successful and make on going improvements
      • Help colleagues, customers and corporate partners to understand changes and why they have been introduced

      Delivering Value for Money:

      • Manage information and financial data so that it is accurate, easily located, understood and reusable
      • Understand that all actions have a cost and choose the most effective way to do something in a resource efficient way
      • Monitor resources against plans and budget, identify and flag up variances

      Making Effective Decisions:

      • Examine complex information and obtain further information to make accurate decisions
      • Speak with the relevant people in order to obtain the most accurate information and get advice when unsure of how to proceed
      • Provide advice and feedback to support others to make accurate decisions
      The job holder must be able to fulfil all spoken aspects of the role with confidence in English or (when specified in Wales) Welsh.

      If a large number of applications are recieved we may sift on the lead competency, Leading and Communicating, only.

      Working Arrangements & Further Information

      Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

      Flexible working hours

      The Ministry of Justice offers a flexible working system in many offices.

      Benefits

      The MoJ offers a range of benefits:

      Annual Leave

      Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

      Pension

      The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

      Training

      The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

      Support

      • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
      • Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
      • Paid paternity, adoption and maternity leave.
      • Free annual sight tests for employees who use computer screens.

      Networks

      The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

      Working for the Civil Service

      The Civil Service Code sets out the standards of behaviour expected of civil servants.

      We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

      The Civil Service embraces diversity and promotes equality of opportunity.

      There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

      Interviews are expected to take place early January 2019.

      13/12/2018, 23:55 hours.

      Closing Date: 13th December 2018 at 23:55 hours

      If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote the job reference 22804.

      Counter-Terrorism Check (CTC)
      Please note the successful applicant will need to undertake a Disclosure and Barring Security Check for this post.

      To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

      For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

      If you do not meet the above requirements, you may still be considered if, for example:

      • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
      • You were studying abroad
      • You were living overseas with parents

      In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

      Candidate Information

      You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

      Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

      In the event of a large number of applications, we reserve the right to undertake the following processes:


      • An automated online test where a benchmark must be passed to progress;
      • A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.

      During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.



      if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance
      Leading and Communicating
      Managing a Quality Service
      Collaborating and Partnering
      Changing and Improving
      Delivering Value for Money
      Making Effective Decisions

      We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


      Application form stage assessments

      Interview stage assessments

      There is 1 interview stage for this vacancy.

      A Great Place to Work for Veterans

      The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
      For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

      Redeployment Interview Scheme

      Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

      MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

      This job is broadly open to the following groups:

      · UK nationals

      · nationals of the Republic of Ireland

      · nationals of Commonwealth countries who have the right to work in the UK

      · nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

      · nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

      · individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

      · Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

      Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

      This Vacancy is closed to applications.