25120 - Facilities (inc Health & Safety) Manager

Purpose of Role

This role is required to support delivery of OPG Facilities Management and Health & Safety deliverables. The role is considered permanent.

The role holder will be required to:

Facilities Management:

• Coach and develop the OPG Facilities Management Team, ensuring the effective and efficient delivery of all facilities management functions throughout the business.
• Ensure that the team are equiped with the skills and capabilities required to support the business to deliver against its key objectives by the smooth running of business operations, having effective maintenance regimes, statutory testing and compliance, planned and prevenative maintenace programmes, cleaning, security and support services in place and delivered in line with relevant legislation and to agreed standards, providing a safe environment for staff,visitors and contractors to work in.
• Monitor the effectiveness of TFM services in line with Service Level Agreements ensuring best value for money services are in place. Develop team understanding to ensure contractors, suppliers and visitors are dealt with in a profesional manner and are made aware of health and safety and security arrangements.
• Ensure estates security breaches / near misses are dealt with in a timely manner and in line with policy and guidance, highlighting any developing trends to senior management.
• Develop and implement agreed targets and indicators, managing resources and using ICT systems to support business requirements and expectations, providing communication advice and guidance to the business on boundaries and limitaions that the team are required to work within.
• Manage contentious or sensitive issues in line with departmental policy and guidance. Lead in promoting within the team a culture of continuous improvement and excellent service delivery.
• Foster the development of business awareness of the facilities mangement team ethos and positive ‘can do’ attitude. Support the OPG Estates Lead in maintaining OPGs ongoing tenancy arrangements at all it’s Midlands sites.
• Support in managing the effective utilisation of space within OPG, actively participating in the estates expansion programme, leading on projects to support the estates strategy when required.

Health & Safety:

• Ensure the team embed, coordinate and support the management of health and safety across OPG in line with The Workplace (Health, Safety and Welfare) Regulations 1992 and the Health and Safety at Work etc, Act 1974.
• Ensure safe systems of work are in place in line with health and safety legislation and OPG health and safety procedures, monitoring compliance with health and safety requirements and taking remedial action to improve performance when necessary.
• Work to continuously improve the health & safety risk culture within the facilities team by arranging full training, instruction, advice and guidance for all those delivering H&S functions to the wider business.

As a member of the Governance and Facilities Branch within the Corporate Services directorate, the successful role holder must be prepared to travel between OPG’s Nottingham and Birmingham sites and occasionally to London.

Competence Requirements - Level 3

Strategic Cluster - Setting Direction

Seeing the Big Picture

• Be alert to emerging issues and trends which might impact or benefit own and team’s work
• Develop an understanding of own area’s strategy and how this contributes to Departmental priorities
• Ensure own area/team activities are aligned to Departmental priorities
• Actively seek out and share experience to develop understanding and knowledge of own work and of team’s business area
• Seek to understand how the services, activities and strategies in the area work together to create value for the customer/end user

Making Effective Decisions

• Make decisions when they are needed, even if they prove difficult or unpopular
• Identify a range of relevant and credible information sources and recognise the need to collect new data when necessary from internal and external sources
• Recognise patterns and trends in a wide range of evidence/data and draw key conclusions
• Explore different options outlining costs, benefits, risks and potential responses to each
• Recognise scope of own authority for decision making and empower team members to make decisions
• Invite challenge and where appropriate involve others in decision making to help build engagement and present robust recommendations

People Cluster -Engaging People

Leading and Communicating

• Take opportunities to regularly communicate and interact with staff, helping to clarify goals and activities and the links between these and Departmental strategy
• Recognise, respect and reward the contribution and achievements of others
• Communicate in a succinct, engaging manner and stand ground when needed
• Communicate using appropriate styles, methods and timing, including digital channels, to maximise understanding and impact
• Promote the work of the Department and play an active part in supporting the Civil Service values and culture
  

Performance Cluster - Delivering Results

Delivering at Pace

• Successfully manage, support and stretch self and team to deliver agreed goals and objectives
• Take responsibility for delivering expected outcomes on time and to standard, giving credit to teams and individuals as appropriate
• Plan ahead but reassess workloads and priorities if situations change or people are facing conflicting demands
• Regularly monitor own and team’s work against milestones or targets and act promptly to keep work on track and maintain performance
• Coach and support others to set and achieve challenging goals for themselves