22923 - Band B Risk and Issues Manager
Directorate: MoJ Project Delivery Directorate
Job Title: Risks & Issues Manager
Pay Span or equivalent: Band B
The Ministry of Justice (MoJ) priorities include improving public safety and reducing reoffending by reforming prisons, probation and youth justice, and building a justice system which makes access to justice swifter and more certain for all citizens whatever their background. Project professionals in the MoJ help to improve the government’s ability to protect the public and reduce reoffending, and to provide a more effective, transparent and responsive criminal justice system for victims and the public.
These opportunities provide a unique chance to be at the forefront of leading and implementing significant projects across the MoJ. As part of this role, you will take up post within the MoJ Project Delivery Function (PDF). The PDF, which sits within the Chief Finance Officer’s Group, is responsible for the functional leadership of the Project Delivery Profession within the MoJ. Successful candidates will join the PDF and be placed on Projects across the MoJ. The unique structure of the PDF enables our members to move between different projects providing the opportunity to contribute to a number of projects across the MoJ and progress your career.
As a Risk and Issue Specialist, you will proactively manage risks and issues facing the project or programme by co-ordinating consistent identification, documentation, monitoring and reporting. You will support the relevant risk or issue owners to identify and develop appropriate mitigation plans, and escalate to the next level of management where appropriate. You may need to develop some domain-level experience, for instance, in procurement projects, infrastructure, business change or IT across Government. Successful candidates are expected to commit to the role for a minimum of 18 months.
MoJ expects its leaders to show openness, honesty and commitment, and, of course, to deliver results.
Key responsibilities of the role
- Risk Management Strategy, Processes and Procedures – Maintaining the Risk Management Strategy and plans for effective Risk Management in accordance with best practice, Departmental policy and the complexity of the change initiative. Ensures compliance with, and plans the continuous improvement of, PD Risk and Issues strategies(y), processes and procedures within change initiatives or sub-organisation(s).
- Stakeholders – Provision of effective and efficient advice on PD Risks and Issues to Project/Programme Managers and senior leaders. Develop a programme of regular risk and issue reviews with key stakeholders. Point of professional knowledge and expertise on PD Risk and Issue Management for their sub-organisation. Supports the business in identifying appropriate strategies for dealing with Risk and Issues.
- Identification, Analysis, Monitoring and Reporting of Risks and Issues – Responsible for facilitating the identification, analysis and monitoring of PD Risks and Issues. Plans the periodic reporting of risk and ad-hoc PD Risk and Issues reports to meet changing customer demands. Undertakes qualitative and quantitative risk analysis, as required by Governance bodies. Establish and maintains the Risk, Issues and Assumptions database and register(s) for the change initiative(s).
This is a permanent position with frequent weekly travel.
Where high volumes of applications are received the initial sift will be completed against the lead competency.
Merit List of successful candidates based on location will be retained after this campaign for 12 months.
Application Process
You will be required to complete an application form providing evidence of how you meet the Project Delivery Competencies as per the Project Delivery Capability Framework and provide a current CV. Successful candidates, will then be invited for interview.
Details on the PDCF can be found on the Infrastructure and Projects Authority pages
The interview will consist of a 5-minute presentation, the topic of which will be provided when candidates are invited to interview, followed by an interview consisting of Project Delivery competency and strength based questions.
Project Delivery Competencies
You will be required to provide evidence of the following key competencies at the indicated level:
Project Delivery Profession – Technical Competencies
Risk & issue management
Risk & Issue Management is the ability to systematically identify and monitor risks & issues, planning how to mitigate / respond to those risks and issues and implementing the responses.
(P) Detailed knowledge and significant experience. You have a deep understanding of this competence.
- You have applied this independently in medium and/ or highly complex projects.
- You advise and may supervise others in the delivery of this competence.
- You can adapt/tailor your approach to meet the requirements of the project.
Quality Management
Quality management is the ability to plan, develop, maintain and apply quality management processes to ensure the adherence to those standards throughout the project delivery lifecycle.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
- You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Business change and implementation
Business Change & Implementation is the ability to integrate the project outputs into ‘business as usual’ (BAU) ensuring that activities are planned and completed to enable the business to implement the change and realise the benefits.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
- You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Governance
Governance is the ability to clearly define roles, responsibilities and accountabilities and establish controls and approval routes appropriate to each stage of the project to monitor project progress and compliance.
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects
Frameworks & methodologies
Is the ability to identify and amend appropriate project frameworks and methodologies to enable a consistent and efficient approach to delivery at all stages of the project lifecycle.
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects
Stakeholder engagement
Stakeholder Engagement is the ability to systematically identify, analyse and communicate with stakeholders, using appropriate channels, to ensure all those impacted by the change are engaged, taking account of their levels of influence and particular interests.
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects
Assurance
Assurance is the ability to establish, plan and manage reviews at appropriate points during all stages of the project life cycle to provide evaluations of progress against time, cost, quality, compliance and ongoing viability.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
- You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Change control
Change Control is the ability to establish protocols to manage and document all requests that alter the scope of a project. This includes, the capture, evaluation and approval or rejection of any requests.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
- You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Knowledge management
Knowledge Management is the ability identify, share and promote best practices and lessons learned to create a culture of learning and good practice that supports continuous improvement to optimise project delivery.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
- You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Project Delivery Profession – Behavioural/Leadership Competencies
Visible leadership
The ability to engage, motivate and coach others. To act as a role model and inspire and empower others.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
- You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Credible action
The ability to promote the wider public good in all actions and to act in a morally, legally and socially appropriate manner at all times. Challenges unacceptable behaviour.
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects
Working with ambiguity
The ability to work in an environment of uncertainty and continual change. Able to feel comfortable making decisions and setting direction without having the full picture and re-focus as details emerge. Can apply knowledge and techniques to reduce ambiguity.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
- You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Collaboration
The ability to establish and develop productive relationships with internal and external stakeholders, bringing people together to benefit the project.
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects
Influencing
The ability to influence, change and impact decisions with both internal and external stakeholders.
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects
Conflict resolution
The ability to recognize, anticipate and effectively deal with existing or potential conflicts at an individual, team or
strategic level.
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects
Inspiring others
The ability to create and present a compelling vision and set clear direction, that motivates others to work towards a
common goal.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
- You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Resilience
The ability to adapt to changing circumstances and adverse situations whilst remaining calm, reassuring others and
maintaining performance.
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects
Innovation
The ability to think of, research and apply new ideas and ways of doing things. Encourages and supports innovations from others, is willing to experiment and follow ideas through to implementation.
(W) Working knowledge and practical experience
- You have a good understanding of this competence
- You have applied this independently in low complexity projects and/or under supervision in more complex projects
Culture change
The ability to plan, lead and effect positive cultural change, securing commitment and buy-in and promoting a positive long term vision. Recognizes when broader culture change is necessary to deliver a project.
(A) Basic knowledge and limited or no experience
- You understand how it can be applied.
- You can describe the benefits and importance.
- You may have applied it in a low complexity project under supervision or assisted others in delivering it.
Application Process
You will be required to complete an application form providing evidence of how you meet the Project Delivery Competencies as per the Project Delivery Capability Framework and provide a current CV. Successful candidates, will then be invited for interview.
Details on the PDCF can be found on the Infrastructure and Projects Authority pages
The interview will consist of a 5-minute presentation, the topic of which will be provided when candidates are invited to interview, followed by an interview consisting of Project Delivery competency and strength based questions.
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
15/01/2019, 23:55 hours.
Closing Date: 15th January 2019 at 23:55 hours
If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or email Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote the job reference.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Candidate Information
You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
In the event of a large number of applications, we reserve the right to undertake the following processes:
- An automated online test where a benchmark must be passed to progress;
- A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.
During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.