22930 - Band B Head of PMO

£30531 - £46,888
5
12 Months
East Midlands, London, North East
Leeds , London , Nottingham
102 PETTY FRANCE (MOJ) LONDON, SW1H 9AJ, NOTTINGHAM FOTHERGILL HOUSE LAA NOTTINGHAM, NG1 2AS, 10 SOUTH COLONNADE LONDON, E14 4PU, 5 WELLINGTON PLACE LEEDS, LS1 4AP
SEO
B
Permanent
Full Time
Programme and Project Management

The Ministry of Justice (MoJ) priorities include improving public safety and reducing reoffending by reforming prisons, probation and youth justice, and building a justice system which makes access to justice swifter and more certain for all citizens whatever their background. Project professionals in the MoJ help to improve the government’s ability to protect the public and reduce reoffending, and to provide a more effective, transparent and responsive criminal justice system for victims and the public.

These opportunities provide a unique chance to be at the forefront of leading and implementing significant projects across the MoJ. As part of this role, you will take up post within the MoJ Project Delivery Function (PDF). The PDF, which sits within the Chief Finance Officer’s Group, is responsible for the functional leadership of the Project Delivery Profession within the MoJ. Successful candidates will join the PDF and be placed on Projects across the MoJ. The unique structure of the PDF enables our members to move between different projects providing the opportunity to contribute to a number of projects across the MoJ and progress your career.

As PMO Manager, you will define and maintain the standards for project management within your team. This includes the implementation and sharing of best practice as well as the development and application of project procedures, tools and techniques. You will provide guidance, support and insight on the project, and acts as a source of project information and metrics. You will have effective leadership, interpersonal and communication skills. Successful candidates are expected to commit to the role for a minimum of 18 months.

MoJ expects its leaders to show openness, honesty and commitment, and, of course, to deliver results.

Key responsibilities of the role

  • Delivery & Leadership – Lead the PMO to support the project in the delivery of Business Case benefits and outcomes.

  • Business Case – Support the Project Manager in the development of Business Case with input from specialists as necessary.

  • Budget – Develop and agree budgets for projects and/or programmes and forecast actual costs against them.

  • Resources – Manage the PMO team and support the Project Manager in the identification, recruitment, development, deployment and reassignment of resources throughout the project lifecycle.

  • Stakeholder Management – Advise the project team on appropriate tools and techniques for managing stakeholder relationships. Provide assurance to the project manager on the effectiveness of stakeholder management arrangements.

  • Risks & Issues – Establish the project processes and standards for managing risks and issues. Provide assurance to the project manager on the effectiveness of Risk and Issue management arrangements.

  • Governance & Assurance – Ensure appropriate governance is in place and arrange external reviews e.g. Gateway Reviews at appropriate points in the project lifecycle. Monitor the effectiveness of controls and ensure that recommendations from external reviews are acted upon.

  • Change Management – Establish and implement protocols to change the scope of projects and/or programmes and update configuration documents as required.

  • Project Performance & Controls – Establish and operate project controls on behalf of the project manager, reporting on project progress and status to appropriate bodies.

  • Guidance & Support – Identify, develop and share best practice project management processes, tools and templates. Provides direction and guidance to the project team.

This is a permanent position with frequent weekly travel to other sites.

If excess applications are received, applications will be sifted on the first competency.

Merit List of successful candidates based on location will be retained after this campaign for 12 months.

For the 5 posts advertised we are looking to appoint 3 posts in London and 2 posts National. 

Application Process

You will be required to complete an application form providing evidence of how you meet the Project Delivery Competencies as per the Project Delivery Capability Framework and provide a current CV. Successful candidates, will then be invited for interview.

Details on the PDCF can be found on the Infrastructure and Projects Authority pages

The interview will consist of Project Delivery competency and strength based questions and a five-minute presentation, the topic of which will be provided when candidates are invited to interview.

Project Delivery Competencies

You will be required to provide evidence of the following key competencies at the indicated level:

Competencies

Description

Project Delivery Profession – Technical Competencies

Planning

Planning is the ability to define the fundamental components of a project in terms of its scope, deliverables, time scales, resource requirements and budget. It also includes the production of broader plans incorporating risk and quality to provide a consolidated overview of a project.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects.

Scheduling

The ability to develop, produce and maintain schedules for activities that take account of dependencies, resource requirements and constraints in order to enable the efficient realisation of benefits.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects.

Resource management

Resource Management is the ability to identify, profile and secure the resources required to deliver a project.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects.

Budgeting and cost management

Budgeting and Cost Management is the ability to estimate costs, produce a budget and control forecasts and actual spend against budget.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects.

Risk & issue management

Risk & Issue Management is the ability to systematically identify and monitor risks & issues, planning how to mitigate / respond to those risks and issues and implementing the responses.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects.

Quality Management

Quality management is the ability to plan, develop, maintain and apply quality management processes to ensure the adherence to those standards throughout the project delivery lifecycle.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects.

Business change and implementation

Business Change & Implementation is the ability to integrate the project outputs into ‘business as usual’ (BAU) ensuring that activities are planned and completed to enable the business to implement the change and realise the benefits.

Level required

(A) Basic knowledge and limited or no experience

  • You understand how it can be applied.
  • You can describe the benefits and importance.
  • You may have applied it in a low complexity project under supervision or assisted others in delivering it.

Governance

Governance is the ability to clearly define roles, responsibilities and accountabilities and establish controls and approval routes appropriate to each stage of the project to monitor project progress and compliance.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects.

Frameworks & methodologies

Is the ability to identify and amend appropriate project frameworks and methodologies to enable a consistent and efficient approach to delivery at all stages of the project lifecycle.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects.

Stakeholder engagement

Stakeholder Engagement is the ability to systematically identify, analyse and communicate with stakeholders, using appropriate channels, to ensure all those impacted by the change are engaged, taking account of their levels of influence and particular interests.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects.

Assurance

Assurance is the ability to establish, plan and manage reviews at appropriate points during all stages of the project life cycle to provide evaluations of progress against time, cost, quality, compliance and ongoing viability.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects.

Change control

Change Control is the ability to establish protocols to manage and document all requests that alter the scope of a project. This includes, the capture, evaluation and approval or rejection of any requests.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects.

Business case development

Business Case Development is the ability to prepare, develop,

commission and update business cases to justify the initiation and continuation of projects in terms of benefits, value for money and risk.

Level required

(A) Basic knowledge and limited or no experience

  • You understand how it can be applied.
  • You can describe the benefits and importance.
  • You may have applied it in a low complexity project under supervision or assisted others in delivering it.

Asset allocation

The ability to recommend how financial and other resources should be allocated between projects in order to optimise the organisations return on investment (ROI). This includes the determination of which projects should be initiated continued or closed to best support the organisations strategic objectives.

Level required

(A) Basic knowledge and limited or no experience

  • You understand how it can be applied.
  • You can describe the benefits and importance.
  • You may have applied it in a low complexity project under supervision or assisted others in delivering it.

Benefits management

Benefits Management is the ability to identify, quantify, map and track project benefits to justify investment in the project, and to provide assurance that the benefits identified can be realised.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects

Knowledge management

Knowledge Management is the ability identify, share and promote best practices and lessons learned to create a culture of learning and good practice that supports continuous improvement to optimise project delivery.

Level required

(A) Basic knowledge and limited or no experience

  • You understand how it can be applied.
  • You can describe the benefits and importance.
  • You may have applied it in a low complexity project under supervision or assisted others in delivering it.

Project Delivery Profession – Behavioural/Leadership Competencies

Visible leadership

The ability to engage, motivate and coach others. To act as a role model and inspire and empower others.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects

Credible action

The ability to promote the wider public good in all actions and to act in a morally, legally and socially appropriate manner at all times. Challenges unacceptable behaviour.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects

Working with ambiguity

The ability to work in an environment of uncertainty and continual change. Able to feel comfortable making decisions and setting direction without having the full picture and re-focus as details emerge. Can apply knowledge and techniques to reduce ambiguity.

Level required

(A) Basic knowledge and limited or no experience

  • You understand how it can be applied.
  • You can describe the benefits and importance.
  • You may have applied it in a low complexity project under supervision or assisted others in delivering it.

Collaboration

The ability to establish and develop productive relationships with internal and external stakeholders, bringing people together to benefit the project.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects

Influencing

The ability to influence, change and impact decisions with both internal and external stakeholders.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects

Conflict resolution

The ability to recognize, anticipate and effectively deal with existing or potential conflicts at an individual, team or strategic level.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects

Inspiring others

The ability to create and present a compelling vision and set clear direction, that motivates others to work towards a common goal.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects

Resilience

The ability to adapt to changing circumstances and adverse situations whilst remaining calm, reassuring others and maintaining performance.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects

Innovation

The ability to think of, research and apply new ideas and ways of doing things. Encourages and supports innovations from others, is willing to experiment and follow ideas through to implementation.

Level required

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects



Application Process

You will be required to complete an application form providing evidence of how you meet the Project Delivery Competencies as per the Project Delivery Capability Framework and provide a current CV. Successful candidates, will then be invited for interview.

Details on the PDCF can be found on the Infrastructure and Projects Authority pages

The interview will consist of Project Delivery competency and strength based questions and a five-minute presentation, the topic of which will be provided when candidates are invited to interview.

The interviews will be held in at either 10 South Colonnade, Canary Wharf, London, E14 4PU or 5 Wellington Place, Leeds, LS1 4AP.

Working Arrangements & Further Information

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity.

There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.


To be confirmed

15/01/2019, 23:55 hours.

Closing Date: 15th January 2018 at 23:55 hours

If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or email Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote the job reference.

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Candidate Information

You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

In the event of a large number of applications, we reserve the right to undertake the following processes:


  • An automated online test where a benchmark must be passed to progress;
  • A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.

During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.



if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk) in the first instance
Professional competency
Quality Management – Quality Management is the ability to plan, develop, maintain and apply quality management processes to ensure the adherence to those standards throughout the project delivery lifecycle.
Professional competency
Planning – the ability to define the fundamental components of a project in terms of its scope, deliverables, timescales, resource requirements and budget. It also includes the production of broader plans incorporating risk & quality to provide a consolidated overview of a project
Professional competency
Stakeholder Engagement – the ability to systematically identity, analyse and communicate with stakeholders, using appropriate channels to ensure all those impacted by the change are engaged, taking account of their levels of influence and particular interests.
Professional competency
Governance – Governance is the ability to clearly define roles, responsibilities and accountabilities and establish controls and approval routes appropriate to each stage of the project to monitor project progress and compliance.

This Vacancy is closed to applications.