12223 - PMO Lead Band B

£29,930 - £45,964
1
12 Months
London, National
London, National
102 PETTY FRANCE (MOJ) LONDON, SW1H 9AJ, NATIONAL
SEO
B
Fixed Term
48 months
Full Time
Programme and Project Management

The courts and tribunals in England and Wales have been allocated unprecedented funding of almost £1billlion. This will enable HM Courts & Tribunals Service, working in partnership with the judiciary, to create a system that is proportionate and accessible and that better meets the needs of the people it serves. This is the most ambitious programme of its kind anywhere in the world.

As a PMO Lead in the Change Directorate you will be at the forefront of leading and implementing change in our world-leading justice system. The Programme is ambitious and we need resilient, resourceful and adaptable people to make it happen, who have a proven track record in Project Delivery. Your application will need to demonstrate that have the experience required in delivering high profile projects, ideally within a Programme environment, that you can thrive in an environment that is changing constantly, that you can deal with uncertainty and that you are committed to developing services that are based on the needs of the end recipient of the service provided as well as the needs of those who administer the services provided.

In 2015, it was decided that a central portfolio function was required to coordinate and assure the significant change activities across HMCTS. The HMCTS Change Portfolio was formally established on 1 April 2016 within a new Change Directorate, supported by a portfolio office. The portfolio office is also responsible for the administration of the Change Directorate so has a slightly broader range of objectives than those sometimes found in other portfolio management offices.

The PMO Model is ‘hub and spoke’ model, in which a central ‘hub’ Portfolio PMO function will establish portfolio-level controls, deliver a range of Centre of Excellence services, tools, templates and processes for PPM, and provide line management of small ‘spoke’ satellite PMO Teams that support individual Portfolio Programmes. This post holder will lead the PMO function of one of the small satellite PMO Teams that supports one of the Portfolio Programmes. This is a varied role that would offer the post-holder an opportunity to work closely with a programme manager, project / workstream managers and others to help shape programme and project plans and work closely with other dependent projects.

Key interactions will be with:

    Key responsibilities:

    To lead the following:

    Applying Programme Controls

      PPM Process and Tool improvement

      • Ongoing support to the Centre of Excellence function to provide feedback on tools and processes and implementation of improvements
      • Provision of guidance, support (including hosting workshops) and QA across the portfolio focussing on programme- and project-level:

      PMO Resources

      • Line management of PMO support team members within the Programme PMO, including:Lead in creating and maintaining a ‘learning’ environment that facilitates high-quality knowledge transfer which safeguards business delivery during a period of significant change.

      Other

      • Administer and support key assurance events such as Gateway Reviews
      • Provide administrative support for meetings where PMO knowledge is required.

      The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

      Where possible, the Programme Manager is keen to offer the post holder the opportunity to learn about other portfolio management topics so there may be a chance to rotate around other portfolio office functions, subject to being able to cover all duties effectively.

      Skills and Qualifications

      Essential

        Desirable

          Other duties

          The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

          Location of Post

          Please see recruitment details, Frequent travel to London (at least 4-6 days per month) will be required as part of these working arrangements.

          Key Civil Service Competencies                         

          You will be required to provide evidence of the following key competencies at Level 3.

          Changing and Improving

            Leading and Communications

            • Take opportunities to regularly communicate and interact with staff, helping to clarify goals and activities and the links between these and Departmental strategy

            Collaborating and Partnering

            • Establish relationships with a range of stakeholders to support delivery of business outcomes
            • Invest time to generate a common focus and genuine team spirit
            • Actively seek input from a diverse range of people
            • Readily share resources to support higher priority work, showing pragmatism and support for the shared goals of the organisation
            • Deal with conflict in a prompt, calm and constructive manner
            • Encourage collaborative team working within own team and across the Department

            Delivering at Pace

            • Successfully manage, support and stretch self and team to deliver agreed goals and objectives.
            • Show a positive approach in keeping their own and the   team’s efforts focused on the goals that really matter
            • Take responsibility for delivering expected outcomes on time and to standard, giving credit to teams and individuals as appropriate
            • Plan ahead but reassess workloads and priorities if situations change or people are facing conflicting demands
            • Regularly monitor own and team’s work against milestones or targets and act promptly to keep work on track and maintain performance
            • Coach and support others to set and achieve challenging goals for themselves

            Making Effective Decisions

              Fixed Term Appointment

              This appointment will be made on a fixed term basis, due to the time limited nature of the Reform Programme. For existing civil servants, whilst the role itself is time limited, at the end of the fixed term period, you will retain your permanent status but will be placed on the re-deployment register. Successful appointment on promotion will secure this grade on a permanent substantive basis.

              Secondments and loans will be considered on an individual basis.

              Flexible working options

              HMCTS offers a flexible working system in many of its offices.

              Job sharing and reduced hours

              All applications for job sharing or reduced hours will be treated fairly and on a case by case basis in accordance with the MoJ’s flexible working policy and equality policy.

              Excess Fares and Relocation Allowances

              This job is not eligible for relocation allowances but excess fares may be considered in accordance with MoJs excess fares allowance policy.

              National base location however preferred location is London.

              Working Arrangements & Further Information

              Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

              Flexible working hours

              The Ministry of Justice offers a flexible working system in many offices.

              Benefits

              The MoJ offers a range of benefits:

              Annual Leave

              Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

              Pension

              The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

              Training

              The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

              Support

              • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.

              • Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.

              • Paid paternity, adoption and maternity leave.

              • Free annual sight tests for employees who use computer screens.

              Networks

              The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

              Working for the Civil Service

              The Civil Service Code sets out the standards of behaviour expected of civil servants.

              We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

              The Civil Service embraces diversity and promotes equality of opportunity.

              There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

              Eligibility

              Staff on fixed term appointments must have been recruited through fair and open competition.

              Interviews are expected week commencing 18th September.

              29/08/2017, 23:55 hours.

              Closing date: 29th August 2017 at 23:55 hours

              If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote the job reference.

              Baseline Personnel Security Standard (BPSS)

              To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

              For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

              If you do not meet the above requirements, you may still be considered if, for example:

              • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
              • You were studying abroad
              • You were living overseas with parents

              In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

              Candidate Information

              You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

              Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

              In the event of a large number of applications, we reserve the right to undertake the following processes:


              • An automated online test where a benchmark must be passed to progress;
              • A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.

              During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.



              if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance
              Changing and Improving
              Leading and Communicating
              Collaborating and Partnering
              Delivering at Pace
              Making Effective Decisions

              We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


              Application form stage assessments

              Interview stage assessments

              There is 1 interview stage for this vacancy.

              A Great Place to Work for Veterans

              The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
              For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

              Redeployment Interview Scheme

              Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

              MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

              This job is broadly open to the following groups:

              · UK nationals

              · nationals of the Republic of Ireland

              · nationals of Commonwealth countries who have the right to work in the UK

              · nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

              · nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

              · individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

              · Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

              Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

              This Vacancy is closed to applications.