13863 - Deputy Delivery Manager
The role of Deputy Delivery Manager is based at the Office of the Public Guardian (OPG) within the Change Management Office. The Public Guardian’s responsibilities include registering lasting powers of attorney, supervising the work of attorneys and deputies and protecting people who lack the capacity to make decisions for themselves.
Responsible for managing small projects or aspects of larger ones, to support the delivery of the project portfolio. You will support the Project/Delivery Manager and Product Owners to ensure effective delivery of projects and programmes and to gain relevant experience needed to help support the wider CMO. This will involve management of documentation ensuring that the portfolio projects are being monitored and effective reporting mechanisms are in place to escalate any issues that may affect the delivery of milestones. The role will also involve stakeholder management, facilitating workshops, sprint reviews, show and tells and assisting project meetings.
A requirement of the role will be to provide support to the continuous improvement and portfolio office streams where required.
The Deputy Delivery Manager will report directly into a Project/Delivery Manager.
The Deputy Delivery Manager will be expected to work alongside a business Product Owners who has overall responsibility for ensuring delivery, to ensure a consistent approach to delivery is being maintained.
Duties and Responsibilities
1.Supporting delivery of Portfolio Projects and Programmes
- Ensure that project governance documentation is kept up to date and is fed into the progress reports that are developed by the Portfolio Office
- Use project governance documentation provided by the Portfolio Office to manage the lifecycle of a project
- Facilitation of workshops, project boards, sprint reviews and show and tells when required to support ongoing tracking of project deliverables.
- General administration including the setting up of workshops, coordination of meetings, taking minutes etc
2.Delivery of small work packages to support larger projects or delivery of small scale projects
- Take an active role in leading on discovery work items that will feed into larger scale projects
- Deliver small projects/ or aspects of larger ones that will feed into larger scale projects
- Work with CI strand to complete business process mapping activities
- Develop a communication package for projects
3.Management of project documentation including risk and issue registers, project plans, stakeholder maps and benefit plans.
- Ensure that project documentation such as risk, issues, project plans, stakeholder maps and benefit plans are used to inform the next action required for the project
- Work with the portfolio office to identify the most effective way of reporting and displaying information (using the 'champion-challenger' model
4.Development of relevant update or progress reports
- Create suitable reporting documentation to show high level updates relating to portfolio projects for the change committee and other change boards that highlight key milestones of the project, key issues and benefits.
- Work with the portfolio office to identify the most effective way of reporting and displaying information (using the 'champion-challenger' model
5.Diversity and equality of opportunity
- Ensure the work environment is managed in a positive and non-discriminatory way.
- Positively promote and implement diversity and equality of opportunity in all areas of work.
- Ensure you and others are conversant with and adhere to appropriate office / OPG / MOJ policies, procedures and plans.
6.Health and Safety
- Take reasonable care for own health and safety for the safety of others and abide by OPG Health and Safety procedure
- Ensure adheres to health and safety policies for direct reports.
7.Other duties
- Manage the central Change Management Office mailbo
- Organise the Change Management Office team meeting
- Up-skill the business with various project management tools and technique
- Provide support to the other strands within the Change Management Office as required
Skills
Essential Skills
- Basic awareness of project management skills and processes
- Strong organisational skills and good interpersonal skills
- Willing to complete relevant certification
- Strong written and oral communication skills.
- IT skills including proficiency in MS Word, Excel and Outlook.
- Good stakeholder relationship skills.
Highly Desirable
- Able to demonstrate having successfully delivered in a Continuous Improvement environment and or an Agile environment
- Ability to work with minimal supervision and committed to give a high quality performance in all aspects of the job.
Reason for Contact
Change Management Team
Enablers to ensuring delivery of change
OPG Senior/ Wider leadership team
Regular liaison on understanding and promoting changes, processes, business drivers, engagement and awareness building
OPG Staff
Engaging to obtain buy-in to project outcomes to ensure success
OPG Governance Boards
Attendance to provide project reporting
OPG Communications Team
To promote the project outcomes and changes across OPG
OPG Project Teams
Regular liaison to ensure changes are following the prescribed processes
Please note that this vacancy will be primarily sifted against CV's and the following competencies will be further tested if advanced to interview stage.
Changing and Improving
Leading and Communicating
Collaborating and Partnering
Managing a Quality Service
Salary, Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Hours of Work Band D will normally be 37 hours Mon-Fri, We will consider other working patterns and applicants will be able to indicate a preference. Flexible working hours The Ministry of Justice offers a flexible working system in many offices
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
Paid paternity, adoption and maternity leave.
Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
26/10/2017, 23:55 hours.
Closing Date: 26th October 2017 at 23:55 hours
If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote the job reference.
Please note that the vacancy will be primarily sifted against CV's with competencies further tested if advanced to interview stage.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Candidate Information
You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
In the event of a large number of applications, we reserve the right to undertake the following processes:
- An automated online test where a benchmark must be passed to progress;
- A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.
During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.