19517 - Project/Delivery Manager
The role of Project/Delivery Manager is based at the Office of the Public Guardian (OPG) within the Change Management Office. The Public Guardian’s responsibilities include registering lasting powers of attorney, supervising the work of attorneys and deputies and protecting people who lack the capacity to make decisions for themselves.
The post holder will be responsible for ensuring the successful delivery of portfolio projects within set parameters. They will do this by providing a consistent approach to delivery, utilisation of the best tools and methodologies for the situation and reporting of governance information.
The project delivery manager is responsible for ensuring that governance procedures are adhered to and that governance documentation is kept up to date as per the portfolio framework. The role will include oversight and management of the start up and business change lifeycle of each project within the portfolio. This can include the creation of documents to cover planning, risk and benefit management and will involve the removal of blockers to effective project delivery.
The Project/Delivery Manager will report directly into a Senior Project/Programme Manager and may have responsibility for several projects. The Project/Delivery Manager will be expected to work alongside a business Product Owner who has overall responsibility for ensuring delivery, to ensure consistent approach to delivery is being maintained.
The role may have direct line management responsibilities for 1 Project Support team member who will be responsible for supporting delivery of projects within the portfolio.
Duties and Responsibilities
1. Delivery of small/medium projects up to a value of £400K
- Ensuring that projects are delivered by the business within the parameters of, time, cost and quality
- Provide and maintain a consistent approach to delivering portfolio projects
- Utilise the best tools and methodologies to increase project success rates
- Enable the business to focus on outputs and benefits by providing governance and management of projects
- Reporting on governance information to the Portfolio Office
- Develop contacts from the wider civil service to promote best practice sharing.
2. Planning and management of activities and deliverables to reach the appropriate outcome
- Ensure formal governance procedures are adhered to manage the lifecycle of a project to ensure a successful outcome
- Create project documentation that is light touch but meets the needs of key governance boards to cover areas such as, risk, issues, project plans, benefit plans
- Ensure that project governance documentation is kept up to for the utilisation of the Portfolio Office and seek the most effective way of displaying information alongside the portfolio office.
- Effectively use management techniques to co-ordinate and facilitate project activities with Product Owners.
- Organise the project team to maximise delivery outcomes
- Remove blockers to the effective delivery of the project
3. Stakeholder engagement and requirement gathering
- Work alongside Product Owners and Subject Matter Experts from the business
- Work with the business to form a consistent understanding of project objectives and a definition of done
- Enable the business to be a fundamental part of delivery, focusing on the output and benefits
- Provide regular communications with stakeholders to maintain engagement with projects
- Support for resourcing and recruiting projects to ensure delivery
4. Line management of Project Support role.
- Direct line management of project support team members
5. Up-skilling of junior staff members in project delivery
- Responsible for the development of the team to ensure they are sufficiently trained and developed to assist the Project Delivery Stream in ensuring the successful delivery of projects within the portfolio
- Develop staff from across OPG in project methodologies, to ensure a consistent way of delivering using the best tools.
- Help to develop relevant training material for the OPG in various project and programme delivery methodologies to create a programme of learning in change management.
6. Diversity and equality of opportunity
- Ensure the work environment is managed in a positive and non-discriminatory way.
- Positively promote and implement diversity and equality of opportunity in all areas of work.
- Ensure you and others are conversant with and adhere to appropriate office / OPG / MOJ policies, procedures and plans.
7. Health and Safety
- Take reasonable care for own health and safety for the safety of others and abide by OPG Health and Safety procedure.
- Ensure adheres to health and safety policies for direct reports.
8. Other duties
- Provide a flexible approach to assist across the CMO.
- Develop an understanding of the wider area of change
- Develop an understanding of governance processes, including budget and cost management alongside risk and benefit management / realisation.
- Occasional travel to other OPG site may be required.
- Understanding of wider Government change agenda.
Skills
Essential Skills
- Experience of working in a project environment
- Experience of stakeholder management or requirement gathering
- Willingness to study for professional certification
- Strong written and oral communication skills
Highly Desirable
- Experience in successfully leading projects
- Experience of working with different project delivery methodologies
- Professional certification in a project discipline
Key Contacts
Change Management Team
- Enablers to ensuring delivery of change
OPG Senior/ Wider leadership team
- Regular liaison on understanding and promoting changes, processes, business drivers, engagement and awareness building
OPG Staff
- Engaging to obtain buy-in to project outcomes to ensure success
OPG Governance Boards
- Attendance to provide project reporting
OPG Communications Team
- To promote the project outcomes and changes across OPG
OPG Project Teams
- Regular liaison to ensure changes are following the prescribed processes
Form of application: CV plus a personal statement (Please use the ‘Overall statement’ section of the application) of no more than 750 words setting out how your personal skills, qualities and experience provide evidence of your suitability for the role, with particular reference to the criteria in the person specification.
*CVs will need to be submitted in Microsoft word format only. Please do not include any identification details on your CV i.e. names, address, telephone number or email address.
You will be required to provide evidence of the following competencies at interview
You will be required to provide evidence at interview stage of the following competencies:
Changing and Improving
- Find ways to improve systems and structures to deliver with more streamlined resources
- Be prepared to take managed risks, ensuring these are planned and their impact assessed
- Actively encourage ideas from a wide range of sources and stakeholders and use these to inform own thinking
- Be willing to meet the challenges of difficult or complex changes, encouraging and supporting others to do the same
- Prepare for and respond appropriately to the range of possible effects that change may have on own role/team
Delivering at Pace
- Successfully manage, support and stretch self and team to deliver agreed goals and objectives
- Take responsibility for delivering expected outcomes on time and to standard, giving credit to teams and individuals as appropriate
- Plan ahead but reassess workloads and priorities if situations change or people are facing conflicting demands
- Regularly monitor own and team’s work against milestones or targets and act promptly to keep work on track and maintain performance
Collaborating and Partnering
- Establish relationships with a range of stakeholders to support delivery of business outcomes
- Invest time to generate a common focus and genuine team spirit
- Encourage collaborative team working within own team and across the Department
Managing a Quality Service
- Make effective use of project management skills and techniques to deliver outcomes, including identifying risks and mitigating actions
- Develop, implement, maintain and review systems and service standards to provide quality, efficiency and value for money
- Work with team to set priorities, goals, objectives and timescales
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
18/07/2018, 23:55 hours.
Closing Date: 18th July 2018 at 23:55 hours
If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote the job reference.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Candidate Information
You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
In the event of a large number of applications, we reserve the right to undertake the following processes:
- An automated online test where a benchmark must be passed to progress;
- A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.
During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.