19609 - Facilities Team Member
To assist in the day to day activities of the Facilities Team & support the OPG Estates Manager/Estates Lead and Health & Safety team
Ensure contractors, suppliers and visitors are dealt with in a profesional manner and are made aware of health and safety and security arrangements, providing building proximity passes ensuring they are kept securely.
- Work to agreed targets and indicators, managing resources and using ICT systems to support your work.
- Manage contentious or sensitive issues, referring to your manager when necessary.
- Participate in and promote within team a culture of continuous improvement and excellent service delivery.
- Provide support with maintaining consumables, resources and stationery across the business in a timely manner
- Seek support after guidance from Manager from specialist colleagues to improve knowledge and understanding when maintaining and producing financial documentation.
- Ensure documentation is maintained in line with policy and guidance.
- Support in the production and maintenance of all supporting documentation including
financial spreadsheets associated with the post.
- Provide a secretariat supporting role to the team, with producing and
maintaining all relevant documentation of any meetings held to an agreed standard.
- To support the wider team by maintaining inboxes identifying requests for change
and other priorities within the business objectives and ensure they are dealt
with in line with the prescribed process.
- Supporting in promoting flexible/smarter working principles so that they are fully
embedded within the business model, making maximum use of space available and desk
allocation.
- Ensuring that the OPG Facilities/Estates manager/s are kept up to date with progress.
Due to the nature of the role some travel to other OPG and MOJ sites may be required.
Responsibilities will include
Maintain regular liaison between Axis, Embankment and Petty France Facilities Management, Health & Safety Teams and business partners highlighting issues should they arise with the Facilities team leader.
Provide support to the team when liaising with contractor’s security & cleaning staff.
Promote a culture of excellent service delivery and continuous improvement
Liaise with colleagues to ensure that work is effectively completed and to foster good working relationships
Proactively look for ways to improve service delivery, and work with colleagues and you manager to suggest and introduce improvements.
Participate in evaluating and improving your own performance: regularly review your performance record to assess your strengths and areas for development, and work with your manager to identify learning opportunities
Team working
Work flexibly within the team to support and contribute to the aims, objectives and performance of the Estates/Facilities/Health & Safety and all other OPG teams.
Equality and Diversity
Ensure you conduct your roles and responsibilities in a postive and non-discriminatory way. Positively promote/embrace and implement diversity and equality of opportunity in all areas of work
Personal Health and Safety
To bring to the attention of the Facilities Team Leader details of any issues identified in relation to H&S and security before they arise
You will be required to provide evidence of the following Competencies:
The word limit for each competency is 250 words. If the applicant’s response exceeds this limit then any excess wording will not be considered.
Delivering at Pace
- Work in an organised manner using own knowledge and expertise to deliver on time and to standard.
- Take responsibility for the quality of own work and keep manager informed of how the work is progressing
- Maintain Consistent performance
Making Effective Decisions
- Ask questions when unsure what to do
- Undertake appropriate analysis to support decisions or recommendations
- Investigate and respond to gaps, errors and irregularities in information
Changing and Improving
- Learn new procedures, seek to exploit new technologies and help colleagues to do the same.
- Co-operate with and be open to the possibilities of change and consider ways to implement and adapt to change in own work role.
Collaborating and Partnering
- Proactively contribute to the work of the whole team
- Seek help when needed in order to complete own work effectively
- Be open to taking different roles
*Please note if large number of applications are received, the initial sift will be based on the competency “Delivering at Pace.
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
20/07/2018, 23:55 hours.
Closing Date: 20th July 2018 at 23:66 hours
If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote the job reference.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Candidate Information
You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
In the event of a large number of applications, we reserve the right to undertake the following processes:
- An automated online test where a benchmark must be passed to progress;
- A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.
During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.