19615 - Hard Services Manager (Tender and Procurement)
Hard Services Manager (with tender & procurement experience) - HMCTS Property Directorate
This is an opportunity to join a large project with HM Courts and Tribunals (HMCTS), an agency of the Ministry of Justice.
HMCTS was created in April 2011 as an executive agency of the Ministry of Justice. We are at the beginning of a 6 year £1 Billion Programme to redesign the way courts and tribunals services are provided throughout England and Wales. The HMCTS reforms will deliver some of the most significant set of reforms to the courts and tribunals system for England and Wales since Victorian times, and is the most ambitious of its kind anywhere in the world. In support of this we are looking for an experienced Hard FM Manager with experience in national contracts from either a client or supplier perspective. It would be ideal if you have experience of both
HMCTS uniquely operates on the basis of a partnership between the Lord Chancellor, the Lord Chief Justice and the Senior President of Tribunals. It currently has around 18,000 staff, operating from around 500 locations across the UK with a gross annual budget of ca £1.7billion, approximately £914 million of which is recovered in fees and income from service users. It handles over 2 million criminal cases, 1.8 million civil claims, more than 150,000 family law disputes and almost 800,000 tribunal cases annually.
As a key enabler of the change programme we (Property Directorate) are reviewing our facilities management (FM) service arrangements. We are looking for subject matter experts in FM to join a project team over the next year to 18 months to take responsibility for elements of a re-procurement programme. The roles require experienced FM professionals able to work at speed and under pressure, with a good knowledge of tendering and delivering large security, cleaning, maintenance, help-desk, small works and other services.
Key Responsibilities
- Working on detail with Facilities Management (FM) Operations team on data collection and library creation for the Invitation To Tender (ITT)
- Act as hard FM services/statutory compliance Question & Answer (Q&A) lead for the project during clarification phase – covering maintenance, small works and regulatory compliance
- Assist the Senior FM Lead on the detail of evaluation process; train/brief FM Operations Team for the evaluation panel
- Work as the hard services lead on the project during tender evaluation – with specific focus on compliance/forward maintenance register
- Co-author of the Full Business Case (FBC) – contribute to key holder reviews and Q&A
- Contributor of hard FM elements in the new contract documents, working in conjunction with contract & commercial colleagues
- Act as the maintenance, small works & compliance lead on the FBC through key Governance Stages incl. Gateway Reviews through to Cabinet Office and treasury approval
- Lead the demobilisation / mobilisation phase of new contracts – working with the regional staff in FM Operations
- Joint creator of lessons learnt & benefits realisation report
Essential Skills / Experience
We are looking for an experienced hard services professional with a strong background in maintenance service delivery combined with experience as a bidder for large service contracts or as client reviewing such bids / tender responses
- With experience of tendering for hard services (maintenance & small works) FM contracts, or working on client-side tenders
- Familiar with developing/running service specifications, which drive service improvement
- Experienced in reviewing and/or developing documents for the ITT for large FM contracts
- Experienced in statutory compliance, asset database management and life-cycle-planning techniques
Qualifications
Qualified mechanical, electrical and services engineer, with recent training / experience of statutory maintenance regulations – City & Guilds or Mech/Elec degree would be ideal
As part of the application process, the system will ask you to provide an “overall statement”. Here, we’re looking for you to demonstrate your experience relevant to the role.
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
20/07/2018, 23:55 hours.
Closing Date: 20th July 2018 at 23:55 hours
If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or email moj-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote job ref reference
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Candidate Information
You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
In the event of a large number of applications, we reserve the right to undertake the following processes:
- An automated online test where a benchmark must be passed to progress;
- A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.
During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.