19632 - Custodial Contracts FBP Support
Overview of the job
The HMPPS Finance Directorate within MOJ Finance is responsible for providing all Finance support to the HMPPS Agency across eight directorates.
The post holder will support the Contracted services team through the validation of financial data and assisting with the production of monthly reporting within HMPPS. The role will report to the Facilities Management (FM) Finance Manager who reports to the Senior Finance Business Partner.
Summary
The primary purpose of the role is to support the Business partnering team in providing a collaborative partnership for the Facilities Management contract and liaising with PSP regarding capital expenditure and priority projects.The post holder will be responsible to the SFM for ensuring that all transactions are verified, recorded and reported appropriately, adhering to all relevant timescales.
This post holder will have no line management responsibilities
Responsibilities, Activities & Duties
You will be required to carry out the following responsibilities, activities and duties
Stakeholder Engagement
- Liaise with the PSP finance business partner group to ensure accurate records can be maintained.
- Liaise with all relevant stakeholders to ensure that reporting deadlines are met, highlighting pertinent information and actions required.
- Act as the single point of contact in relation to any queries on Capital expenditure.
Expert Financial Advice
- Assist the SFM in budget management processes, including business planning, budget planning and forecasting;
- Assist in the identification of potential measures to deliver budget efficiencies either through cost savings or re-allocation of financial resources;
- Accountable for Capital expenditure information providing explanations for under and overspends;
- Manage the preparation and production of finance reports, including monthly management reporting;
- Undertake regular reviews of expenditure including assisting with the understanding of under / overspends to assist budget holders in managing their budgets;
- Responsible for ensuring that monthly accounting processes are carried out including calculation of accruals / prepayments, undertaking payroll reconciliations and journal processing;
- Responsible for ensuring that costs are allocated appropriately across funding sources;
- Review the accounts to investigate any discrepancies in financial data, ensuring they are corrected promptly;
- Have an understanding of financial risks and issues, ensuring they are monitored and reported to the SFM as appropriate;
- Assist with provision of audit information as required;
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder
Competencies
- Seeing the bigger picture
- Making effective decisions
- Leading and communicating
- Collaborating and partnering
- Managing a quality service
- Delivering value for money
Essential Skills Qualifications & Capabilities
Please state any skills, qualifications, accreditations and registration required for the job:
- AAT qualified or competence to a similar level through relevant financial experience. The definition of relevant financial experience is that the member of staff should have had no more than 6 months out of the finance function as they need to have had hands on experience with the latest set of accounts.
- Experience and knowledge of a prison and / or probation operational environment is desirable;
- Experience of delivering high performance and continuous improvement;
- Experience of presenting financial interpretation and recommendations at a manager level;
- Strong interpersonal and relationship management skills with the ability to communicate and influence effectively with stakeholders at manager levels;
- Influencing Skills;
- Must be able to adopt a proactive problem solving approach in order to be able to respond to the changing needs of the business;
- Experience in central government financial management, financial analysis and financial planning;
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
23/07/2018, 23:55 hours.
Closing Date: 23rd July 2018 at 23.55 hours
If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote the job reference 19632
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Candidate Information
You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
In the event of a large number of applications, we reserve the right to undertake the following processes:
- An automated online test where a benchmark must be passed to progress;
- A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.
During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.