15038 - Senior Administrative and Analytical Officer
Overview of the Job
This is a senior administrative and analytical role for the Probation Counter Terrorism Team
The jobholder will deliver essential corporate support to the team and partners, manage data systems which are an essential part of the team’s accountability, and deliver statistical, information and research products.
Provided with appropriate training the post holder will play a critical role in developing NPS contribution to HMPPS Counter Terrorism research and intelligence products and key datasets regarding the risk and threat picture for their Division, drawing on a variety of NPS databases, reports and sources of intelligence including via external stakeholders
There may be a requirement to deliver such support across more than one Division or function
There may be a requirement for enhanced security clearance
Summary
To deliver corporate services support information management and intelligence analysis to manage information and data to ensure the efficient functioning of the Probation Counter Terrorism team and the wider CT network in HMPPS.
The jobholder will report to the Probation Counter Terrorism Lead(s) and support the work of the national HMPPS Joint Extremism Unit.
The post is a flexible resource within the NPS function and from time to time there may been a requirement to respond promptly to national requests for information
This will be achieved by developing systems across a number of data sources to assist the delivery of PCT team activity, incorporating work within relevant CRCs and potentially across more than one NPS Division.
The job holder will provide administrative support, research and key data sets to the PCT lead, Assistant Chief Officer and National Probation Joint Extremism Unit lead.
The job holder will be willing to engage in suitable training to support the PCTL and national lead in the development of a probation intelligence research function across all available intelligence sources
The post holder will maintain and develop good working relationships with external stakeholders including prison, police, court, CRC and other staff to facilitate the role
The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position
Responsibilities Activities Duties
Counter Terrorism Data Management
Daily maintenance of the HMPPS joint Linkspace database with regard to Divisionally managed cases, and those residing in prisons within the PCT team footprint
Development and monitoring of PCT team case diary system to log activity and decisions for all relevant cases released from prisons into the Division
Record on Linkspace all cases identified as of concern / TACT convicted managed in the Division and associated CRCs, and develop systems to receive and process information from CRCs for entry onto the database
Carry out quality assurance checks for the Linkspace database, both at a national and regional level. Participate in national development of best practice with regard to Linkspace database within HMPPS
Information and intelligence Development
With operational staff develop key dataset to be produced quarterly for senior leads from all available databases to outline key CT risks and NPS/CRC activity on Divisional footprint
Be prepared to take part in professional training as required with regard to the intelligence professionalization or other intelligence programmes, intelligence handling and any other training as required by the role
Liaise with HMPPS and other key stakeholders to develop the NPS CT contribution to a national intelligence picture, eg researching trends and commonalities within the caseload, and participate in meetings as appropriate
Using available sources of information such as N-Delius and Oasys develop reports as requested and key datasets regarding the Counter Terrorism risk and threat picture both for the Division and to contribute to wider HMPPS intelligence network intelligence products.
Post holders will be expected to build productive working relationships with the wider analytical community in HMPPS, and with other partners to develop quality reports and data.
Once appropriately trained post holders will obtain and evaluate information and applying analytical techniques to interpret it in conjunction with others, and disseminate the product appropriately.
Team corporate support
Development and implementation of all data systems which support the activity of the PCT team, monitoring agreed probation processes and ensuring accountable recording of PCT team activity
Meeting and other administrative support to PCTL
Coordinate the training requirements for Divisions, liaising with administrative and training hubs to collate data and organise training delivery in response to demand.
Preparation and collation of key documentation relating to Mappa, Maesm, Pathfinder and any other meetings supporting PCT team outputs
Process and monitor requests for payment from external providers
Demonstrate pro-social modelling skills by consistently reinforcing pro-social behaviour and attitudes and challenging anti-social behaviour and attitudes
Work within the aims and values of HMPPS
Ensure that all reasonable precautions are taken towards the maintenance, security and confidentiality of written and electronically stored material, including information from external sources, in line with intelligence handling codes, Data protection Act and all Information Security Policies and Procedures.
Competencies
- The following competencies from the Civil Service Competency Framework will be used for selection purposes:
- Changing and Improving
- Making Effective Decisions
- Delivering at Pace
- Managing a Quality Service
- Building Capability for all
Essential Skills Registration
Qualifications
NVQ Level 2 or equivalent
GCSE Grade A-C English and Maths (or equivalent)
RSA111 ( gained or working towards) or equivalent such as CLAIT Advanced
Skills
Essential
Microsoft Word, Excel, Outlook and Powerpoint ( or equivalent ie Lotus Notes)
Desirable
Experience
Essential
Demonstrate previous administrative experience, and experience of providing a wide range of management support activities Evidence of providing support and assistance to colleagues in delivering a quality service
Desirable
Demonstrate experience of effective communications
Demonstrate experience of making successful critical decisions
Operational experience of a probation setting
The postholder will provide corporate support to the NPS Counter Terriorism Teams in both the North East and North West NPS regions, and therefore there is some flexibility as to where the role may be based.
Working Arrangements & Further Information
Standard working hours are 37 hours per week excluding breaks which are unpaid. Some posts within London are 35 hours per week excluding breaks which are unpaid
Benefits
The MoJ offers a range of benefits:
Annual Leave
Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The National Probation Service is covered by the Local Government Pension Scheme (LGPS) run through the Greater Manchester Pension Fund (GMPF). Please visit www.gmpf.org.uk for further information.
Please note: Any current Civil Servant who is a member of the PCSPS, by accepting an offer of employment to the National Probation Services will be opted out of the PCSPS and auto enrolled into the Local Government Pension Scheme.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender.
Eligibility
All candidates are subject to security and identity checks prior to taking up post
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
22/12/2017, 23:55 hours.
Closing Date: 22nd December 2017 at 23:55 hours
If you require any assistance please call 0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk. Please quote the job reference.
Candidate Information
You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
In the event of a large number of applications, we reserve the right to undertake the following processes:
- An automated online test where a benchmark must be passed to progress;
- A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.
During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.
GCSE Grade A-C English and Maths (or equivalent)
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.