9240 - Approved Premises Finance Officer

£22,039 - £27,373
1
12 Months
East Midlands
Leicester , Nottingham
NPS KIRK LODGE LEICESTER, LE2 2PJ, NPS TRENT HOUSE NOTTINGHAM, NG3 4JF
NPS Pay Band 3 National
Permanent
Part Time
Administration / Corporate Support, Finance

0.6 post (22.2 hours), working across the East Midlands Cluster of Approved Premises

Overview of the job      

This role will assist in the accounting records and financial information in respect of a cluster of Approved Premises within a Division.  
The role will assist with managing funding streams and purchasing, and ensuring payments are managed effectively.
The job holder will have no line management responsibilities.   
 
Summary      

To ensure the efficient and effective monitoring and operation of the Approved Premises financial systems in accordance with NPS and NOMS policies and procedures.
Support the Approved Premises Area Manager in  collecting, reviewing and analysing budgets for the AP
In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.  
The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.
 
 
Responsibilities, Activities and Duties      

The job holder will be required to carry out the following responsibilities, activities and duties:
 
•    Provide support to Approved Premises Area Manager in monitoring, reviewing and reporting on devolved budget for Approved Premises cluster in line with NOMS financial regulations and policies  
•    Produce financial reports as required for the AP Area Manager, NPS division and Ministry of Justice  
•    Develop and maintain financial administrative systems and procedures to support operational delivery in the Approved Premises cluster
•    Maintain accounts for the Approved Premises cluster
•    Undertake  bank account reconciliation for Approved Premises cluster 
•    Provide guidance to staff about Approved Premises finance procedures  
•    Monitor income received from Approved Premises residents in payment for service charges and take appropriate action
•    Reconcile the pay claims of flexible resource staff with hours worked and provide assurance to area managers that claims can be approved    
•    Respond appropriately and pro-socially to financial enquiries from Approved Premises residents
•    To work within the aims and values of NPS and NOMS
•     Oversee purchasing for Approved Premises cluster, applying Value for Money principles, and process invoices 

 
 
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.

Competencies      

The following competencies from the Civil Service Competency Framework will be used for selection purposes:

•    Changing and improving
•    Making effective decisions
•    Managing a quality service
•    Delivering at pace
•    Delivering value for money

 
Essential Skills/Qualifications/Accreditation/Registration     

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh

Qualifications     

Essential
 
• GCSE Maths Grade C and above or equivalent qualification

Desirable

•     NVQ Level II Business Administration (or equivalent)

Skills     

Essential
 
•    Ability to use Excel to  produce and maintain data sheets   
•    Ability to use and work on own initiative
•    Ability to use databases

Desirable
•     Good keyboard and IT skills including ability to use Microsoft: Word, Outlook, and PowerPoint (or equivalent i.e. Lotus Notes)

Experience     

Essential
•     Demonstrate previous financial administration experience, and experience of providing a range of management support activities
 
Desirable

Demonstrate experience of effective communications, demonstrate experience of making successful critical decisions, and operational experience of working in a Probation setting
 
Hours of Work and Allowances 

37 hours per week

Working Arrangements & Further Information

Standard working hours are 37 hours per week excluding breaks which are unpaid. Some posts within London are 35 hours per week excluding breaks which are unpaid

Benefits

The MoJ offers a range of benefits:

Annual Leave

Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The National Probation Service is covered by the Local Government Pension Scheme (LGPS) run through the Greater Manchester Pension Fund (GMPF). Please visit www.gmpf.org.uk for further information.

Please note: Any current Civil Servant who is a member of the PCSPS, by accepting an offer of employment to the National Probation Services will be opted out of the PCSPS and auto enrolled into the Local Government Pension Scheme.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender.

Eligibility

Staff on fixed term appointments must have been recruited through fair and open competition.

All candidates are subject to security and identity checks prior to taking up post

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity.

There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

 

Expected week commencing 12th June 2017

30/05/2017, 23:55 hours.

Closing Date: 30th May 2017 at 23:55 hours

If you require any assistance please call 0845 010 3508 (Monday to Friday 8am - 6pm) or e mail hr-recruitment-enquiries@noms.gsi.gov.uk. Please quote the job reference.

Enhanced Baseline Standard
Please note the successful applicant will need to undertake a Disclosure and Barring Security Check for this post.

Candidate Information

You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

In the event of a large number of applications, we reserve the right to undertake the following processes:


  • An automated online test where a benchmark must be passed to progress;
  • A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.

During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.



if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance
Changing and Improving
Making Effective Decisions
Managing a Quality Service
Delivering at Pace
Delivering Value for Money
GCSE Maths Grade C and above or equivalent qualification

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


Application form stage assessments

Interview stage assessments

There is 1 interview stage for this vacancy.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.