24156 - Head of Estates

£34,897 - £41,878
1
12 Months
East of England
Chelmsford
HM Prison Chelmsford, CM2 6LQ
SEO
Band 7
Permanent
Full Time, Part Time, Part Time/Job Share, Flexible Working, Other
Facilities Management

Overview of the job

This is a functional management job within an establishment.

Summary

The job holder will be responsible for managing the Estates Function.

As a member of the Senior Management Team, they will contribute and implement  their Function's objectives as defined in the establishment's business plan.

This is either an operational or non-operational specialist job with line management responsibilities

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

  • Accountable for managing the Estates and Facilities Function, ensuring that performance targets within the Business Plan are met
  • Accountable for ensuring physical security of the establishment is maintained at all times and ensuring the prioritisation and management of immediate requests for maintenance that would otherwise threaten security
  • Accountable for managing the Environmental department, ensuring that Waste Management/Recycling, Energy Management and Biodiversity Sustainability strategies are in place
  • Accountable for ensuring all relevant statutory and mandatory legislation is complied with and that the establishment is complying with the Technical Manual
  • Accountable for controlling all Maintenance on Major/Minor Capital projects and all the change of uses on site, including contributions to business cases/bids and ensuring adherence to statutory planning and legislation
  • Accountable for ensuring energy use is managed and monitored and that returns are submitted to the Directorate Energy Manager in a timely manner
  • Accountable for all Fire Safety related matters and for ensuring an effective Fire Safety policy is in place within the establishment, which is reviewed annually
  • Accountable for the management and use of tools, locks and keys by the Function
  • Accountable for maintenance of SSOTM systems and managing the risks presented by this work
  • Accountable for supervision of major building contracts and contractors, ensuring quality of work is satisfactory
  • Accountable for ensuring all work carried out by contractors is in accordance with the contract in relation to quality, compliance and specification

Dependant on operational experience, will undertake some or all other management tasks including:

  • Accountable for the performance of the Function and the staff within it. Manage the achievement of qualitative and quantative standards including Service Delivery Indicator's (SDI's) within the Function, verifying and signing off documentation as appropriate. Analyse and act upon data which is relevant to their Function
  • Act as the Governor's representative by chairing adjudications and taking charge of day-to-day establishment operations as Duty Governor
  • Promote Prison Service policy in all activities and behaviours e.g. promote diversity, decency, safety and reducing re-offending agendas
  • Review open Assessment Care in Custody teamwork (ACCT) as and when required in line with audit baselines
  • Provide leadership and management of the Function. Will have the skills to apply all Human Resources (HR) related policies and practices and be able to carry out all aspects of people management such as Attendance Management, Disciplinary Investigations, Performance Management and Staff Appraisals
  • Manage Prisoners Complaints Process within the Function
  • Responsible for ensuring all litigation claims relevant to the area have been dealt with in accordance with policy
  • Oversee the compilation and regular progress reporting of performance improvement programmes
  • Manage the appropriate authorisation of Financial Compliance Statements
  • Manage devolved budgets in accordance with the financial procedures outlined in the budget delegation
  • Ensure that the Function produces and analyses audit and establishment performance management information identifying variances and areas requiring improvements
  • Contribute to the establishment's overall achievement of (SDI's) and standards and be accountable for the performance and delivery of targets relating to the budget; People Plan for the Function.
  • Accountable for all local and national policies relating to the Function, and ensure procedures implemented are compliant, including the development of new policies
  • Contribute to the development and delivery of the medium-to-long term strategic and business plan for the establishment, with overall responsibility for implementation within their Function
  • Attend relevant boards/meetings and actively contribute either as chair or team member
  • Responsible for ensuring the defined work areas and associated activities comply with Health and Safety legislation. Ensure all risk assessments are undertaken and staff are made aware of their personal responsibility towards Health and Safety compliance
  • Work collaboratively and provide constructive challenge to colleagues to ensure that their own and other Functions are joined up and together contribute towards the overall delivery of the establishments performance
  • Contribute to the preparation of the establishment contingency and emergency plans and ensure implementation when required.
  • Ensure the effective use of staff resources  and the provision of training and annual leave opportunities
  • Produce relevant reports as required and ensure that the response to all correspondence are within agreed timescales
  • Carry out investigations and administration in relation to incidents of potential discrimination and report on findings
  • Accountable for ensuring actions arising from Standard Audit, Her Majesty Inspectorate of Prisons (HMIP) Action Plans and Managing Quality of Prison Life (MQPL) surveys, including local self audit action plans and Resettlement strategies, are delivered
  • Deliver and implement projects as directed by the Governor
  • Actively encourage staff engagement within the Function to ensure objectives are met

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder

Competencies

All of the competencies in the National Offender Management Service (NOMS) Competency and Qualities Framework are relevant to this group profile. For the purpose of selection the following competencies will be measured:

  • 2. Changing and Improving  
  • 3. Making Effective Decisions
  • 4. Leading and Communicating
  • 5. Collaborating and Partnering
  • 9. Managing a Quality Service
  • 11. Achieving a Safe and Secure in Environment
  • 12. Showing Drive and Resilience
  • 14. Persuading and Influencing

Essential Skills/Qualifications/Accreditation/Registration

  • Must be qualified in a trade and hold the Comprehensive specialist technical training including Building Technology, Contract and Measurement Procedures, Mechanical Technology, Electrical Technology. This may be through BTEC Advanced Diploma in Maintenance Management, previous works promotion examinations or equivalent external qualifications.
  • Must also hold National Examination Board in Occupational Safety and Health (NEBOSH) Construction Certificate

If Operational

  • Must be successfully accredited as an Operational Manager (or in post as a G5 prior to 1999).
  • When transferring to a Young Persons establishment the job holder will be required to successfully undertake an assessment to demonstrate suitability to work with Young People

Hours of Work and Allowances

37 hour week

This role requires regularly working unpredictable and unsocial hours and be on call to attend their place of work at anytime. A 17% payment will be paid in addition to your basic pay to recognise this. Unsocial hours are those hours outside 0700 - 1900hrs Monday to Friday and include working evening, nights, weekends and Bank / Public holidays.


RHA allowance

This role requires regularly working unpredictable and unsocial hours and be on call to attend their place of work at any time. A 17% payment will be paid in addition to your basic pay to recognise this. Unsocial hours are those hours outside 0700 - 1900hrs Monday to Friday and include working evening, nights, weekends and Bank / Public holidays.

This is a project delivery role within the Eastern region

Working Arrangements & Further Information

Some of MoJ’s, including HMPPS, terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.

Benefits

Annual Leave

-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

Bank, Public and Privilege Holidays

-You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment

Pension

-The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

-HM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ

Season Ticket Advance

-After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work

Childcare Vouchers

-HMPPS offers a childcare vouchers scheme. The scheme enables staff to take part of their salary in the form of Childcare Vouchers. This is known as a Salary Sacrifice. The vouchers can then be used to help meet the costs of any form of registered or approved childcare for children aged 0-16. The vouchers are exempt from tax and National Insurance contributions

Training

-HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

-There are opportunities to access promotion programmes and HMPPS provide a variety of training appropriate to individual posts

-All staff receive security and diversity training and an individual induction programme into their new roles

Eligibility

-All candidates are subject to security and identity checks prior to taking up post

-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS

-All staff are required to declare whether they are a member of a group or organisation which HMPPS considers to be racist

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity.

There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

To be confirmed

20/02/2019, 23:55 hours.

Closing Date: 20th February 2019 at 23.55 hours

If you require any assistance please call 0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk. Please quote the job reference.

Candidate Information

You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

In the event of a large number of applications, we reserve the right to undertake the following processes:


  • An automated online test where a benchmark must be passed to progress;
  • A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.

During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.



if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance
Changing and Improving
Collaborating and Partnering
Managing a Quality Service
Achieving a Safe and Secure Environment

Being effective in this area is a key responsibility for all of us to both protect the public and prevent victims. We must all promote and contribute to an orderly, safe and secure environment both within our own unit / establishment and across the whole of the Agency. Those who work in establishments must support the principles of dynamic security by treating the needs of prisoners individually; developing controlled, professional relationships with prisoners; and contributing to a constructive regime. At senior levels, it is about creating strategies, policies and processes that contribute to the achievement of a safe and secure living and working environment.

Showing Drive and Resilience

Effectiveness in this area is about being consistently motivated, committed and able to perform duties in all situations. People who are effective maintain a personal conviction when faced with resistance. Those who work in establishment must retain a professional approach when confronted by aggression and strong emotion from prisoners. At senior levels, it is about remaining focussed on achieving objectives in the face of resistance, organisational constraints or unforeseen problems.

Must be qualified in a trade and hold the Comprehensive specialist technical training including Building Technology, Contract and Measurement Procedures, Mechanical Technology, Electrical Technology. This may be through BTEC Advanced Diploma in Maintenance Management, previous works promotion examinations or equivalent external qualifications.
Must also hold National Examination Board in Occupational Safety and Health (NEBOSH) Construction Certificate

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


Application form stage assessments

Interview stage assessments

There is 1 interview stage for this vacancy.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.