10070 - Project Manager
An initial sift based on the lead competence “Seeing the bigger picture” may be held if a large number of applications are received.
Job Purpose:
The Project Manager will be responsible for working closely with stakeholders from across the organisation to drive forward initiatives for change that will modernise and improve both the IT systems and the business process that support the Legal Aid Agency (LAA) In utilising project management techniques the Project Manager will be required to effectively manage projects from initiation right through to successful implementation, ensuring that work-streams deliver to time, cost and quality.
Organisational Context:
The Central Change Team (CCT) delivers a critical role in ensuring robust governance is applied across the LAA’s portfolio. The Central Team operates within the Directorate of Finance & Digital and ensures appropriate oversight, management, resourcing and reporting of all LAA projects and programmes. This role will play a key part in defining the organisations future strategy for change and will allow the LAA to continue to deliver against its strategic objectives.
Key Responsibilities
- Effectively identifying, defining and documenting opportunities for future enhancements to both IT systems and business processes across crime case management
- Production of standard project documentation to support project initiation
- Ensuring the delivery of the required outputs or deliverables detailed in plans
- Planning and managing projects from initiation to closure, accurately determining the project objectives and priorities; ensuring planning tools and techniques are applied effectively
- Managing plans to support the activity, resources and interdependencies
- Effectively identifying, assessing and managing risks and issues and effectively communicating to appropriate stakeholders; ensuring that risk management tools and techniques are applied effectively
- Monitoring performance against plans and taking effective corrective action; making effective decisions based on progress; effectively communicating progress; ensuring performance measurement, review tools and techniques are applied effectively; and maintains effective records
- Managing resources, gaining appropriate buy-in from other staff and stakeholders; identifying, communicating and escalating conflicts on demands or skills
- Managing project budgets, monitoring and communicating expenditure to senior managers
- Planning and assuring that quality control tools and techniques are applied effectively, maintaining effective work stream change control records and evaluating the impact of assignment change and making recommendations
- Effectively applying configuration management tools and techniques; identifying, tracking and protecting the unique assets/documentation; recording and reporting on status; using version control procedures to ensure conformity; and ensuring that material on the network complies with protocols.
Knowledge, Skills, Experience
- Proven experience managing change with successful outcomes;
- Prince2 (or equivalent) and good knowledge of project planning
- Successful track record in identifying, and managing risks and issues
- Ability to interact and engage with stakeholders in the wider business to achieve common goals;
People Management/ Financial/ Resource Dimensions
- Line management of a Band C Project Delivery Support Officer maybe required.
Critical Behavioural Competencies
Seeing the big picture
- Be alert to emerging issues and trends which might impact or benefit own and team’s work
- Seek to understand how the services, activities and strategies in the area work together to create value for the customer/end user
Changing and improving
- Find ways to improve systems and structures to deliver with more streamlined resources
- Be willing to meet the challenges of difficult or complex changes, encouraging and supporting others to do the same
- Regularly review procedures or systems with teams to identify improvements and simplify processes and decision making
Making effective decisions
- Make decisions when they are needed, even if they prove difficult or unpopular
- Explore different options outlining costs, benefits, risks and potential responses to each
Leading and communicating
- Communicate in a succinct, engaging manner and stand ground when needed
- Communicate using appropriate styles, methods and timing, including digital channels, to maximise understanding and impact
Collaborating and partnering
- Establish relationships with a range of stakeholders to support delivery of business outcomes
- Encourage collaborative team working within own team and across the Department
Delivering at pace
- Successfully manage, support and stretch self and team to deliver agreed goals and objectives
- Plan ahead but reassess workloads and priorities if situations change or people are facing conflicting demands
- Coach and support others to set and achieve challenging goals for themselves
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
Eligibility
Staff on fixed term appointments must have been recruited through fair and open competition.
28/06/2017, 23:55 hours.
Closing Date: 28th June 2017 at 23:55 hours
If you require any assistance please call 0845 010 3512 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment@noms.gsi.gov.uk Please quote the job reference 10070
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Candidate Information
You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
In the event of a large number of applications, we reserve the right to undertake the following processes:
- An automated online test where a benchmark must be passed to progress;
- A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.
During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.