8196 - Health and Safety Coordinator
Job Description:
To support the Facilities Manager with the management of health and safety within Axis, OPG. Ensuring health and safety principles,procedures and policy are fully embeded across the office, supporting colleagues in Embankment, Axis and Petty France. They will be required to promote consitency and good practice in occupational health and safety by working in collaboration with managers and staff across the office. To assist in dealing with all health and safety issues raised in a timely manner and where appropriate escalating for issue resolution to the appropriate health and safety committees and MOJ health and safety advisors.
To ensure that all contractors and visitors to OPG are made aware of health and safety arrangements when on site and that all risk assessments including DSE, pregnancy and office inspections are carried out within agreed permitted timescales.
To organise and maintain schedules of health and safety maintenance and records in line with Health and Safety at Work etc., Act 1974.
Work to agreed targets and indicators, managing resources and using ICT systems to support your work. Manage contentious or sensitive issues, referring to your line manager when necessary. Participate in and promote within the wider Facilities Management Team a culture of continuous improvement and excellent service delivery.
Due to the nature of the role some travel to other OPG and MOJ sites may be required.
Responsibilities will include
Health and Safety Management within OPG
To be responsible for supporting the Facilities Manager with the day to day management of health and safety within OPG. Understand and act on the relevant policies and procedures in health and safety including but not limiting Fire Safety, First Aid, DSE and Risk Assessment policies etc. Ensure appointed staff in health and safety roles are suitably trained for their duties and provide appropriate developmental opportunities as identified and where necessary.
Ensure that health and safety appointed staff discharge their responsibilities in line with training received, relevant legislation policies and procedures and that duties are carried out effectively. Liaise with other managers to improve performance in health and safety and resolve any issues arising.
Building Management
Liaise with the Axis, Embankment and Petty France Facilities Management, Health & Safety Teams and business partners to manage and resolve problems with building health and safety as and when required.
Develop and maintain good working relationships with building management to ensure that OPG’s health and safety is uncompromised by obtaining health and safety information of other tenants, including information on Fire Risk Assessments, PEEPS, and Evacuation Procedures etc. Where necessary arrange meetings with other building managers to address any health and safety concerns as they arise.
Health & Safety & operational security
Be proactive to resolve health and safety issues before they arise. Ensure appropriate numbers of staff are trained as DSE, Fire/Bomb Wardens and First Aiders. Manage any incidents as they arise, ensure any lessons are learned and risk assessments are maintained and reviewed in a timely manner.
Meet regularly with OPG staff and with landlords to discuss and resolve any issues arising.
Encourage a culture of challenging health and safety breaches.
Provide advice and suport to staff and management on health and safety.
Promote a culture of excellent service delivery and continuous improvement
Promote a culture of excellent service delivery and continuous improvement
Liaise with colleagues to ensure that work is effectively managed, and to foster good working relationships
Proactively look for ways to improve service delivery, and work with colleagues and you manager to suggest and introduce improvements.
Participate in evaluating and improving your own performance: regularly review your performance record to assess your strengths and areas for development, and work with your manager to identify learning opportunities
Team working
Work flexibly within the team to support and contribute to the aims, objectives and performance of the Facilities and all OPG teams.
Ensuring all health and safety information is captured and maintained on health and safety spreadsheets and presented in an agreed format at health and safety committee meetings.
To drive DSE performance within OPG meeting a target of 95% overall achievement by 31st March 2018
Equality and Diversity
Ensure that roles and responsibilities are carried out in a postive and non-discriminatory way. Positively promote and implement diversity and equality of opportunity in all areas of work
Personal Health and Safety
Lead by example by taking reasonable care for own health and safety for the safety of others and abide by OPG Health and Safety policies and procedures.
Provide advice and support to all staff within OPG when required on health and safety.
You will be required to provide evidence of the following Competencies:
The word limit for each competency is 250 words. If the applicant’s response exceeds this limit then any excess wording will not be considered.
Making Effective Decisions
- Demonstrate accountability and make unbiased decisions
- Speak with the relevant people in order to obtain the most accurate information and get advice when unsure of how to proceed
- Explain clearly, verbally and in writing, how a decision has been reached
- Provide advice and feedback to support others to make accurate decisions
Leading and Communicating
- Display enthusiasm around goals and activities – adopting a positive approach when interacting with others
- Listen to, understand, respect and accept the value of different views, ideas and ways of working
- Confidently handle challenging conversations or interviews
- Express ideas effectively, both orally and in writing, and with sensitivity and respect for others
Delivering at Pace
- Create regular reviews of what and who is required to make a project/activity successful and make ongoing improvements
- Take ownership of problems in their own area of responsibility.
- Check own and team performance against outcomes, make improvement suggestions or take corrective action when problems are identified.
- Set and achieve challenging goals and monitor quality
Seeing the Big Picture
- Take an active interest in expanding their knowledge of areas related to own role
- Focus on the overall goal and intent of what they are trying to achieve, not just the task
- Develop understanding of how own and team’s work supports achievement of Departmental priorities and delivery to the citizen
Nebosh qualification is advantageous however not essential for this post
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
Eligibility
Staff on fixed term appointments must have been recruited through fair and open competition.
24/04/2017, 23:55 hours.
Closing Date: 24th April 2017 at 23:55 hours
If you require any assistance please call 0845 010 3512 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment@noms.gsi.gov.uk Please quote the job reference.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Candidate Information
You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
In the event of a large number of applications, we reserve the right to undertake the following processes:
- An automated online test where a benchmark must be passed to progress;
- A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.
During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.