27194 - Band D Bailiff Manager (p) - Leicester

£20,755 - £24,853
1
12 Months
East Midlands
Leicester
Leicester County, LE1 6HG
EO
D
Permanent
Full Time
Operational Delivery

Background

The Tribunals Service and Her Majesty’s Court Service were integrated into a single Agency, Her Majesty's Courts and Tribunals Service on 1st April 2011. Bringing these two organisations together has removed duplication in management functions and increased the efficiency of the administration, which has enabled HMCTS to reduce what it spends away from the front line substantially.

Consequently, there are high expectations of all staff regardless of the job they do and high performance is expected from everybody. The organisation is continuously adopting new or better ways of working to ensure that it focuses on just that which is essential.

Band D staff will need to display a commitment to four key principles: Continuous change, continuous improvement (CI) principles, managing uncertainty and improving performance. All those appointed to new roles in HMCTS must be wholeheartedly committed to these principles and evidence this in their application.

Overview

As a new organisation HMCTS is embarking on a period of significant change. Strong leadership is a critical element in this being successful. Jobholders who have responsibility for managing staff will be required to provide clear direction and focus, visibly championing the changes which deliver greater efficiencies. The HMCTS Delivery Directors expects managers in the organisation to operate in a culture of openness and honesty, demonstrating a commitment to change through involvement and empowerment, and by delivering results.

The key purpose of the role is to

  • Manage and plan the workload of an autonomous field team which executes warrants in accordance with HMCTS instructions.
  • To manage the deployment of bailiffs and manage individual performance to achieve the most effective/efficient use of resources and effective disposal of business.
  • Ensure Governance and Assurance around the safe and secure receipt, accounting and transfer of both money and personal data.
  • Lead and manage a team of staff, ensuring that its members are organised, and fully skilled to meet their work objectives, using TIBs, SOPs and other continuous improvement tools.
  • To assist in the delivery of performance against targets.

Key responsibilities

Operations

  • Monitor incoming workload to ensure work is correctly / evenly distributed to meet the demands of the work.
  • Undertake bailiff duties as required.
  • Manage resources (including staff and facilities) to ensure excellent customer service to all stakeholders, judiciary and management.
  • Monitor key performance areas, analysing performance trends and gain assurance of individual bailiff effectiveness.
  • Conduct ongoing reviews of procedures and work practices and manage the implementation of new initiatives and legislation.
  • To provide advice & guidance to bailiffs on procedural problems.
  • Contribute to the delivery of operational, performance and service standard targets.
  • Contribute to the business plan, with particular focus on the team's area of work.
  • Monitor and proactively report using current HMCTS procedures and contribute to their ongoing development.
  • Ensure the risk management system and standards are applied by all staff in line with HMCTS/MOJ policy.
  • Ensure Governance and Assurance around the safe and secure receipt, accounting and transfer of both money and personal data.
  • Alert others, as appropriate, to risks which are not capable of local resolution.
  • Deal with customers and complaints and address route causes of complaints.
  • Apply CI principles, tools and techniques to working practices to improve efficiency of operations.

Team leadership

  • Lead a team of staff working either onsite or remotely, ensuring that its members are organised, and fully skilled to meet their work objectives. Effectively managing both team and individual performance, addressing any issues as they arise, in line with HR policy.

Processing and managing casework

  • Work with staff to ensure that casework is appropriately managed, providing advice where process deviations have occurred.
  • Monitoring expenditure against profile of bailiff travel and subsistence and verifying accuracy of returns.

Calculations and analysis

  • Identify and implement solutions to local problems, referring more complex problems to a Cluster Delivery Manager.
  • Conduct risk assessments in respect of bailiff team members.

Communicating with the public, juries, the judiciary, other court and tribunal users and representatives of other agencies and organisations

  • Maintain effective working relationships with the judiciary, supporting agencies, voluntary and user groups. Working with agencies to improve the level of service offered to users.
  • Provide feedback to staff, judiciary and other stakeholders on performance against targets.
  • Think beyond own area of responsibility, considering wider policy and organisational implications of issues.
  • Attend and contribute at meetings of relevant User Groups.

Representation

  • Represent the function you have been assigned to at an operational level

Specialisms

  • Have a working knowledge of functions undertaken within the Cluster, to support the development and review of policies and procedures.
  • Provide specific functions as directed by line management in line with the SOP for providing that service.

Accountability

  • Reporting to a Delivery Manager.

Other duties

The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

Key Civil Service Competencies

You will be required to provide evidence of the following key competencies at Level 2.

Changing and Improving

  • Understand and apply technology to achieve efficient and effective business and personal results.
  • Consider and suggest ideas for improvements, sharing this feedback with others in a constructive manner.
  • Conduct regular reviews of what and who is required to make a project/activity successful and make on-going improvements.
  • Put aside preconceptions and consider new ideas on their own merits.
  • Help colleagues, customers and corporate partners to understand changes and why they have been introduced.
  • Identify, resolve or escalate the positive and negative effects that change may have on own role/team.

Making Effective Decisions

  • Demonstrate accountability and make unbiased decisions.
  • Examine complex information and obtain further information to make accurate decisions.
  • Speak with the relevant people in order to obtain the most accurate information and get advice when unsure of how to proceed.
  • Explain clearly, verbally and in writing, how a decision has been reached.
  • Provide advice and feedback to support others to make accurate decisions.
  • Monitor the storage of critical data and customer information to support decision making and conduct regular reviews to ensure it is stored accurately, confidentially and responsibly.

Leading and communicating

  • Display enthusiasm around goals and activities – adopting a positive approach when interacting with others.
  • Listen to, understand, respect and accept the value of different views, ideas and ways of working.
  • Express ideas effectively, both orally and in writing, and with sensitivity and respect for others.
  • Confidently handle challenging conversations or interviews.
  • Confront and deal promptly with inappropriate language or behaviours, including bullying, harassment or discrimination.

Building Capability for All

  • Take ownership of team and individual development by identifying capability needs and consistently achieving development objectives.
  • Take responsibility for the quality of own work and seeking opportunities for improvement through continuous learning.
  • Proactively support the development plans of others.
  • Take account of the diverse contributions of team members and delegate work to improve capabilities of all.
  • Encourage and be open to developmental feedback from others.

Managing a Quality Service

  • Explain clearly to customers what can be done.
  • Work with the team to set priorities, create clear plans and manage all work to meet the needs of customers and the business.
  • Ensure that levels of service are maintained – flag up risks or concerns in order to meet customer requirements.
  • Keep internal teams, customers and delivery partners fully informed of plans and possibilities.
  • Promote adherence to relevant policies, procedures, regulations and legislation, including equality and diversity and health and safety.
  • Identify common problems or weaknesses in policy or procedures that affect service and escalate these.

Delivering at Pace

  • Create regular reviews of what and who is required to make a project/activity successful and make.
  • Be interested and positive about what they and the team are trying to achieve.
  • Take ownership of problems in their own area of responsibility.
  • Remain positive and focused on achieving outcomes despite setbacks.
  • Check own and team performance against outcomes, make improvement suggestions or take corrective action when problems are identified.
  • Set and achieve challenging goals and monitor quality.

Operational Delivery in HMCTS

This role is part of the Operational Delivery Profession. Operational delivery professionals are the outward face of government, providing essential services to the public in a variety of roles. They work in many different departments and agencies across the breadth of the UK, delivering service to customers in

  • Face-to-face roles in HMCTS for example a court usher
  • Contact Centre roles in HMCTS for example call centre advisers
  • Processing roles in HMCTS for example Staff at the County Courts Money-Claims Centre and Courts and Tribunal Administration

Being part of the operational delivery profession means belonging to a cross-government community of people. This will offer you access to information on professional standards, skills development and qualifications to help you continue to improve your development and performance and expand your career options.

The job holder must be able to fulfil all spoken aspects of the role with confidence in English or (when specified in Wales) Welsh.

Candidates are reminded to review the guidance provided on the application form to assist with the competency questions.

Successful candidates for this role are required to hold a clean, current UK driving license.

Working Arrangements & Further Information

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits,retail vouchers and discounts on a range of goods and services.
  • For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity.

There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Interviews are expected to be held week commencing 15th July 2019.

28/06/2019, 23:55 hours.

If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote the job reference - 27194.
Please note the successful applicant will need to undertake a Disclosure and Barring Security Check for this post.

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

  • You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
  • You were studying abroad
  • You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Candidate Information

You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

In the event of a large number of applications, we reserve the right to undertake the following processes:


  • An automated online test where a benchmark must be passed to progress;
  • A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.

During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.



if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance
Changing and Improving
Making Effective Decisions
Leading and Communicating
Building Capability for All
Managing a Quality Service
Delivering at Pace
Successful candidates for this role are required to hold a clean, current UK driving license.

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.


Application form stage assessments

Interview stage assessments

There is 1 interview stage for this vacancy.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.