13009 - Portfolio Manager

Salary

£29,930 - £39,690

Number of jobs available

Detail of reserve list

12 Months

Region

East Midlands, West Midlands

City/Town

Birmingham , Nottingham

Building/Site

AXIS BIRMINGHAM, B1 1TG, NOTTINGHAM OPG NOTTINGHAM, NG2 1AR

Grade

SEO

Organisation Grade for MoJ

Post Type

Permanent

Working Pattern

Full Time

Role Type

Business Management & Improvement, Senior Leadership

Job description

The role of Portfolio Manager is based at the Office of the Public Guardian (OPG). The Public Guardian’s responsibilities include registering lasting powers of attorney, supervising the work of attorneys and deputies and protecting people who lack the capacity to make decisions for themselves.

This role will be responsible for coordinating the effective and efficient operation of the portfolio management practices and provide support on portfolio management to the Head of Change Management and the Head of Strategy and Business Development. The role will include working with governance committees to present and evidence the effective operation of the OPG portfolio.

The role will include the development and ownership of the portfolio framework and wider programme and project standards. The role will include a close working relationship with the existing programme and project teams, digital and Service Managers.

The role has direct line management responsibility for a Portfolio Office Manager.

Duties and Responsibilities

1.Portfolio, programme and project assurance

Ownership of the Portfolio Management Framework, including drafting, design and ongoing implementation
Ownership of the portfolio strategy and delivery plans
Ownership of PPM standard for change within OPG
Management of the OPG’s change control, prioritising using effective criteria portfolio work and levels of change
Providing independent assurance over the governance of portfolio project and change. This will include ensuring risk registers, benefit management strategies and project documentation are completed.
Responsibility to governance boards to provide correct levels of oversight and reporting
Support for resourcing and recruiting portfolio projects and programmes to ensure delivery.
Develop contacts from MoJ and wider civil service to promote best practise sharing and show case OPG’s work

Stakeholder management with Product Owners and Delivery Managers to ensure understanding of requirements

Key understanding of OPG tactical and Strategic direction and strategic planning for the portfolio to include horizon scanning on a regular basis.

2.Management of formal assurance process, including gateway reviews, audit and MPA check points

Key understanding of assurance, governance and risk management processes within the OPG and wider MoJ.
Management of projects through formal governance procedures, assisting Product Owners and Delivery Managers to ensure a successful outcome
Assistance with formal gateway reviews and investment bids where required

3.Provide Support to the Head of Change Management

Work alongside the Head of Change Management to help embed the portfolio principles with OPG Board and Executive colleagues
Support with the implementation of the new roles and colleagues within CMO
Development of investment proposals alongside head of change management and oversight of the investment framework for the portfolio.

4.Line Management responsibility

Direct line management of 1 x Band C Portfolio Office Support team member
Counter signatory for 1 x Band D
Completion of Senior Leadership Team responsibilities across S&BD and the wider OPG.

5.Diversity and equality of opportunity

Positively promote and implement diversity and equality of opportunity in all areas of work.

6.Health and Safety

Take reasonable care for own health and safety for the safety of others and abide by OPG Health and Safety procedure.
Ensure adheres to health and safety policies for direct reports.

7.Other duties

Provide a flexible approach to assist across the CMO.
Develop an understanding of the wider area of change
Occasional travel to other OPG site may be required.
Understanding of wider Government change agenda.

Skills

Essential Skills

Experience of leading a team and developing best practice frameworks.
Experience in developing or designing reporting or governance frameworks in an agile environment
Professional qualification or membership of a relevant body in relation to portfolio, programme and project management.
Strong written and oral communication skills.
Excellent organisational skills.
Results focused and able to work under pressure.

Highly Desirable

Experience in agile delivery of change
Experience of working in a CI or lean environment

Changing and Improving

Find ways to improve systems and structures to deliver with more streamlined resources
Be prepared to take managed risks, ensuring these are planned and their impact assessed
Actively encourage ideas from a wide range of sources and stakeholders and use these to inform own thinking
Be willing to meet the challenges of difficult or complex changes, encouraging and supporting others to do the same
Prepare for and respond appropriately to the range of possible effects that change may have on own role/team

Leading and Communicating

Take opportunities to regularly communicate and interact with staff, helping to clarify goals and activities and the links between these and departmental strategy

Communicate using appropriate styles, methods and timing, including digital channels to maximise understanding and impact
Promote the work of the department and play and active part in supporting civil service values and culture
Convey enthusiasm and energy about their work and encourage others to do the same

Managing a Quality Service

Make effective use of project management skills and techniques to deliver outcomes, including identifying tasks and mitigating actions
Develop, implement , maintain and review systems and service standards to provide quality, efficiency and value for money
Develop proposals to improve the quality of service with involvement from a diverse range of staff, stakeholders or delivery partners

Making Effective Decisions

Make decisions when they are needed, even if they prove difficult or unpopular
Identify a range of relevant and creditable information sources and recognise the need to collect new data when necessary from internal and external sources
Recognise patterns and trends in a wide range of evidence/ data and draw key conclusions
Explore different options outlining costs, benefits, risk and potential responses to each
Recognise scope of own authority for decision making and empower team member to make decisions

Delivering Value for Money

Recommend actions to achieve value for money and efficiency
Cultivate and encourage an awareness of cost, using clear siple examples of benefits and how to measure outcomes
Work confidently with performance management and financial data to prepare forecasts and manage and monitor budget against agreed plans
Follow appropriate financial procedures to monitor contracts to ensure deliverables are achieved
Monitor the use of resources in line with organisational procedures and plans and hold them to account

Additional Information

Working Arrangements & Further Information

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Support

A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
Paid paternity, adoption and maternity leave.
Free annual sight tests for employees who use computer screens.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity.

There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Interview dates

To Be Confirmed

Closing Date:

25/09/2017, 23:55 hours.

Contact information

Closing Date: 25th September 2017 at 23:55 hours

If you require any assistance please call 0845 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote the job reference.

Level of security checks required

Baseline Personnel Security Standard (BPSS)

Please note the successful applicant will need to undertake a Disclosure and Barring Security Check for this post.

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.

For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).

If you do not meet the above requirements, you may still be considered if, for example:

You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
You were studying abroad
You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.

Candidate Information

You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

In the event of a large number of applications, we reserve the right to undertake the following processes:

An automated online test where a benchmark must be passed to progress;
A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.

During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

Competence 1

Changing and Improving

Competence 2

Leading and Communicating

Competence 3

Managing a Quality Service

Competence 4

Making Effective Decisions

Competence 5

Delivering Value for Money

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.

Application form stage assessments

Interview stage assessments

There is 1 interview stage for this vacancy.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.