85399 - Enabling and Strategy Advisor

The Enabling & Strategy Adviser is an integral part of the Offender Flows and Configuration Team and provides support to the wider Custodial Capacity Group. This role reports to a band 8 Manager and are accountable to a band 9 Senior Manager, who reports directly to the Head of Offender Flows and Configuration.

Their main duties are data production to support business critical decisions around population at specific prisons / prison groups and may require liaison with Offender Management units in prisons.

This work is key to enabling the organisation to have the right individuals in the right prisons to meet their needs and thereby reducing their risk of re-offending and protecting the public.

Specific examples of the work this role undertakes are:

• Data to enable the increased occupancy of underutilised capacity.
• Data to enable a decision about the right cohort mix where a prison is changing population or where a prison is changing function (re-roling).
• Data to enable population management to identify the right men to effectively fill up new accommodation coming online and identify the right men to decant where accommodation is coming offline.
• Data to support teams in Prison Supply Directorate with business cases for new accommodation.
• Production of offender flows dashboards for every adult male prison.
• Production of monthly reporting data which is reviewed by a wide audience and at various levels of governance.
• Completion of daily checks on the book a secure move platform across all prisons to identify unfilled drafts.
• Time critical engagement with establishments where draft allocations are unfilled. 
• Daily collaboration with PMU managers to ensure that draft allocations are maximised to assist capacity pressures.

Additionally, this is a non-operational role.

Important information: Good working knowledge of Microsoft Excel – there will be a practical 30 min Excel exercise following the Interview.

Overview of the job   

This role within HQ supports all Reconfiguration Project activity across both the Enabling and Delivery Teams. The Enabling and Strategy Manager is a key coordination role ensuring, on behalf of the Head of Enabling, that the data requirements of the team are being effectively prioritised and delivered, that forward looks of offender pathways are produced to support Delivery Leads in their role engaging with prison Governors, and that key project meetings are effectively planned.

Working to the Head of Enabling for Reconfiguration this is a HQ role, however the Reconfiguration Team is geographically dispersed and therefore it is not essential to be based in London. Semi-regular and flexible travel (including approx. 1 day per week including to London HQ office) will be required. Necessary IT will be supplied to support the objective of flexible working.

The purpose of this role is to ensure that post Reconfiguration the estate can operate effectively and flexibly to meet the needs of the prison population. Supported by the Head of Reconfiguration Enabling the Enabling and Strategy Manager is required to both proactively plan for future phases of Reconfiguration and be reactive to requests for information from the wider team.

Summary   

Working as part of the Reconfiguration Enabling team this role supports delivery of all waves of Reconfiguration throughout the life of this fast paced project. This role will work with colleagues across all parts of the project to co-ordinate activity such as prison scoping visits, lessons learned events and team events/workshops.

This role will work directly with colleagues in the Prisons and Probation Analytical Services (PPAS) Team to ensure that appropriate/high quality data is produced in a timely manner and that scenarios regarding the future estate can be tested. The Enabling and Strategy Manager also works alongside a number of workstreams within the PETP, not least Population Management and colleagues in the Custodial Capacity team to support both day to day operations and specific projects such as prison closures. As part of the Enabling team this role will work alongside colleagues responsible for stakeholder engagement, communications and project planning and will support these roles as needed.

The Enabling and Strategy Manager is responsible for developing the Offender Pathways, ensuring that the project always has a strategic view of the estate currently and looking ahead as the project progresses through each wave of reconfiguration. This work is supported by data provided from PPAS and the Enabling and Strategy Manager is the first point of review and challenge. In order to keep the pathways updated this role will work with HMCTS and Prison Escort Service (PECS) to ensure that Court closures and changes are factored into the Reconfiguration plans and that this information is communicated through a Court database.

The Enabling and Strategy Manager will lead on the organisation of key stakeholder meetings, working with the Head of Enabling to ensure that all live issues are scheduled for discussion. This role will be responsible for proactively tracking actions and gathering updates ahead of meetings.

The Enabling and Strategy Manager is required to engage with a wide range of internal and external Stakeholders/Partners and represent the Programme in this capacity. Excellent communications skills are needed as well as a good working knowledge of the prison estate and prisoner journey.

The role of the wider Enabling Team is to plan ahead to service a separate Reconfiguration Delivery team which works alongside wider delivery teams streams such as MoJ Estates, Video Conference Delivery Team and Business Development Group. The Enabling and Strategy Manager role is integral to meeting this objective.

Responsibilities, Activities and Duties    

The job holder will be required to carry out the following responsibilities, activities and duties:

•    Creation of accurate Offender Pathways to inform prisons of new placement of offenders taking into account cohort strategy, resettlement beds, closures and new accommodation.
•    Responsible for working with PECS and HMCTS to keep the Courts database up to date. This database is utilised by colleagues in Population Management and PPAS as well as the Reconfiguration Team.
•    Working with colleagues in the wider Capacity Management Team to ensure that population changes under Reconfiguration are fully captured in the prison population specifications which are uploaded onto the national hub.
•    Working with the team to identify needs for data and evidence for individual prisons and prison geographical groupings and putting together commissions to request this information from PPAS.
•    Taking the lead role in the team for liaising with PPAS to commission work, manage priorities on behalf of the team and identify future data requirements.
•    Acting as the first point of scrutiny for data produced by PPAS, providing challenge and seeking clarification where required.
•    Gathering and scrutinising prison MI in order to be able to provide a picture of prisons current population make up.
•    Responsible for organising the Reconfiguration Working Group (a key meeting which brings together Government wide stakeholders) producing first drafts of the agenda, collating papers and tracking actions.
•    Responsible for organising team meetings working with the Head of Enabling to identify key business areas for inclusion on the agenda and producing documentation for use at the meeting such as the team forward look.
•    Supporting the Head of Engagement where required by producing presentations for stakeholder engagement events.
•    Supporting in the organisation and facilitation of team wide events such as away days and lessons learned sessions, producing the first draft of event outputs, communicating them to the team and following up on agreed actions to ensure that they are completed.
•    Working with Delivery Leads to organise and plan for of site scoping visits, ensuring that all relevant parties are involved and co-ordinating the issuing of information packs to prisons.

From time to time, you may be required to undertake additional activities which are appropriate to the band.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

Behaviours    

•    Changing and Improving
•    Communicating and Influencing
•    Managing a Quality Service
•    Working Together

Ability    

•    Excellent communication skills, both written and oral.
•    Working knowledge of Microsoft Project, Excel, Vision and PowerPoint.

Experience    

•    Experience of managing and developing relationships with internal and external stakeholders.

If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com. Please quote the job reference - 85399.

Also if you have any enquires please email Michelle.Thomas@justice.gov.uk