85475 - Judicial Appointments Commission - Project Coordinator
Job description: Judicial Appointments Commission - Project Coordinator (EO)
The Role
We are looking for a Project Coordinator (EO) to join the Targeted Outreach and Research team. This team has responsibility for projects aimed at improving judicial diversity within the Judicial Appointments Commission. You can find out more about our work here: Targeted Outreach and Research Team – Judicial Appointments Commission. The Project Coordinator will support the Project Delivery Manager and Outreach and Engagement Manager (HEOs) by coordinating support across all project strands and working at pace to manage a wide range of tasks that are often complex and sensitive.
You will work closely with colleagues across the organisation, as well as external partners, to plan, manage and adapt your project coordination skills to support the JAC’s strategic aims, demonstrating confidence with responding to queries with a high-quality customer service focus. The JAC has a statutory duty to select judicial candidates based on merit, whilst supporting the creation of a more diverse judiciary that reflects the society it serves. These principles will underpin your project work.
You will support the work of the Project Delivery Manager and Outreach and Engagement Manager, acting as a point of contact for all communications to the team across all project strands. You will correspond with candidates, judges, and senior stakeholders, carrying out tasks involving the progression, monitoring and analysis of each project. You will help deliver key objectives to both external and internal stakeholders, organising, producing, and maintaining accurate records for each area of work.
The role will also play an important part in supporting the Targeted Outreach team’s Judicial Guide Scheme – which matches experienced judges with candidates from diverse backgrounds during their application journey.
You should relish the challenge of working in a small but dynamic team, collaborating with colleagues who are passionate about the JAC’s mission and be willing to get involved in policy and diversity work outside the standard role remit in order to support the wider team, including high priority projects and publications for the JAC Diversity and Engagement team.
About the JAC
The JAC is an independent body that selects candidates for judicial office in courts and tribunals in England and Wales, and for some tribunals with UK-wide jurisdiction. The JAC was set up in 2006 to maintain and strengthen judicial independence and to make the appointments process clearer and more accountable. The JAC is recognised for its open, independent, and merit-based selection of members of the judiciary. We are committed to attracting applicants from as wide a field as possible and works closely with a range of organisations to promote vacancies to eligible candidates. More is on our website: www.judicialappointments.gov.uk
Main Responsibilities
Reporting to the Project Delivery Manager, your main responsibilities will be:
- Provide a high-quality customer service function, responding quickly to requests from internal and external stakeholders for assistance.
- Manage the team inbox, responding to queries and escalating queries/ requests to the relevant manager as appropriate.
- Correspond with relevant stakeholders and agencies to ensure they are aware of key updates.
- Maintain secure, digital platforms and keep documents, work task planner, online workspaces updated with latest exercises and actions taken.
- Take ownership of various logs and trackers to support the smooth delivery of the Targeted Outreach programme and Judicial Guide scheme.
- Manage diary work and ensure action points flow into the forward planner, in line with the Programme.
- Prepare meeting papers and agendas, ensuring timely distribution. Manage diaries and meeting invites for key stakeholder meetings.
- Create and update events for the team calendar, take minutes and undertake other administrative tasks as required.
- Provide administrative support to the Head of Targeted Outreach and Research, undertaking ad-hoc tasks as required.
- Send out monthly updates to key stakeholders.
- Support Project Delivery and Outreach and Engagement Managers in collating data for analysis, manual inputting, and statistical reporting across all project strands.
- Organise consultations and judicial guide matches for candidates and judges.
- Coordinate training to help the delivery of workshops, drop-in sessions and presentations for Project Delivery and Outreach and Engagement
General:
- Support effective communications with key stakeholders.
- Support presentations, update materials, take notes and actions, coordinate calendars.
- Support project management, update logs and risk registers, track deliverables, flag issues.
- Support outreach coordination and delivery, liaising with internal stakeholders and colleagues.
- Support organisation wide compliance with key targeted outreach team policy, including data collation for monitoring and revisions to official guidance.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Essential Criteria
- excellent written and verbal communication skills with strong attention to detail
- excellent interpersonal skills and ability to build good working relationships with internal and external stakeholders
- strong IT and digital skills
- strong organisational skills with the ability to manage multiple responsibilities with varied deadlines
- strong team working skills and ability to work flexibly to support a small team
Desirable Criteria
- Experience of working with the judiciary
- experience of supporting and contributing towards project delivery
What we can offer you
We offer a range of benefits including an attractive annual leave allowance, flexible and hybrid working opportunities, and choice of pension schemes. We actively encourage all staff to undertake learning and development as part of their personal objectives.
While the JAC is an independent executive non-departmental public body, we are considered an arms-length body of the Ministry of Justice and share many of the same policies, processes and terms and conditions as Civil Servants employed directly by the MoJ. This includes being part of the MoJ pay remit, enabling transferees from other government departments to retain their continuity of service and Civil Service Pension arrangements.
Though located at Clive House, Petty France, London, SW1H 9AJ JAC staff are currently working in a hybrid way with some days in the office and some days working remotely. It will be necessary for the successful postholder to work at the JAC London location regularly to support business need.
Recruitment Process
We’ll assess you against these behaviours during the recruitment process:
Communicating and Influencing
Delivering at Pace
Managing a Quality Service
Application process
- Your curriculum vitae (CV)
- A statement of suitability explaining the skills and experience you will bring to the role, and your interest in joining the Targeted Outreach and Research team at the JAC (250 words)
- Written evidence of the 2 core behaviours for this role: Communicating and Influencing and Delivering at Pace (250 words per behaviour)
You can find more information on the civil service behaviours here: Success Profiles - Civil Service Behaviours (publishing.service.gov.uk)
Sift
Applications will be sifted based on the CV, Statement of Suitability and the 2 behaviours: Communicating and Influencing and Delivering at Pace.
Interview
At interview we will assess you against 3 behaviours: Communicating and Influencing, Delivering at Pace and Managing a Quality Service. You will also be asked about three strengths.
You can find out more about strengths here: Success Profiles - Civil Service Strengths Dictionary (publishing.service.gov.uk)
Applicants invited for interview will also be asked to complete a practical written exercise that reflects the work you might encounter in the role. More details will be provided if you are invited to interview.
We expect interviews to be held in the week commencing 29 April 2024. We currently expect interviews to be run remotely via Microsoft Teams. More details on the arrangements will be provided to candidates invited to interview.
Reserve List
As well as appointing to the vacancy listed above, we may place other candidates on a 12-month reserve list for future vacancies.
Further Information
If after reading this job description you require any further information, please contact Hayley Emslie, JAC Targeted Outreach Project Delivery Manager, at: Hayley.Emslie@judicialappointments.gov.uk.
If you have any questions about the recruitment campaign, or any terms and conditions relating to the role, please contact the JAC Recruitment Team:
Recruitment@judicialappointments.gov
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.
All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Eligibility
Staff on fixed term appointments must have been recruited through fair and open competition.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
- For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
- To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);
- To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);
- To the Civil Service Commission (details available here)
The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.
For more information on applying for a role as a candidate with a disability or long-term condition, please see our Disability Confident Scheme Frequently Asked Questions webpage.
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
03/04/2024, 23:55 hours.
If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com Please quote the job reference - 85475.
If after reading this job description you require any further information, please contact Hayley Emslie, JAC Targeted Outreach Project Delivery Manager, at: Hayley.Emslie@judicialappointments.gov.uk.
If you have any questions about the recruitment campaign, or any terms and conditions relating to the role, please contact the JAC Recruitment Team:
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.