69758 - Finance Manager (2 roles available), Data & Analysis, Ministry of Justice
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
Finance Manager (Higher Executive Officer – 2 roles available) – Cross Functions, Data & Analysis, Ministry of Justice
Overview
We have an exciting opportunity for a Finance Manager to be part of a small yet high profile team at the centre of the Directorate responsible for Finance, Commercial and Reporting. Over the past year, Data & Analysis budget has significantly increased and continues to grow, and we want a proactive individual who can help support our Finance team.
The successful candidates will be a self-starter and use their own initiative to support the Financial Controller by ensuring the smooth running of the monthly workforce, finance reporting process and have a clear understanding behind financial month end reporting which includes knowledge of Accruals and forecasting. The role will need to be filled with an individual who has relevant finance experience and knowledge.
The Ministry of Justice
The Ministry of Justice is a major government department, at the heart of the justice system. We work to protect and advance the principles of justice. Our vision is to deliver a world-class justice system that works for everyone in society. A key priority is to become strongly data and evidence driven by ensuring it is used to improve our business performance and the justice system for our citizens.
Cross Functions Team
Data and Analysis moved into a new structure in January 2021 which has provided the foundations to radically redefine our services to generate greater insights that drive profound improvements across the justice system and the Directorate's work environment.
Over the next 2 to 3 years, we will be continuing to transform and improve Data and Analysis, implementing new ways of working and operating as part of a multi-year change programme.
As part of the new structure, a new business unit, Cross Data and Analysis Function, was introduced. These teams focus on:
- Finance, Commercial and Reporting
- People and Recruitment
- Business Planning, Prioritisation and Tasking
- Transformation
- Information Assurance, Data Ethics and Enquiries
It is our vision that we will inspire people at different stages of their professional career with varied responsibilities. We will focus both on the people we have now and plan for what we need in the future, adapting to meet changing needs of the business and expectations of our people. We will develop every person to be their best, providing opportunities for career progression and supporting our talent in a way that delivers positive changes around diversity and inclusion.
What you’ll do
Managing Budgets
- Manage monthly staff tracking and commissions including recharges
- Managing learning and development budget and Rewards & Recognition budget to advise directors on forecasting spend for each quarter
- Manage the research project expenditure as part of the overall monthly finance process
- Completion of the Directorate Budget Profiling spreadsheet to ensure all spend is clarified and up to date with noted next steps and mitigation.
Maintaining Financial Records and managing regular financial transactions
- Maintain records of Data & Analysis’s finance decisions and profiles including invoices linked to Analytical professions bids, payment for centrally allocated staff and professional membership fees
- Identifying efficiencies and opportunities for cost reductions across the business.
- Build strong relationships with Central Finance and relevant stakeholders across the department
Management Information
- Support Management Information and the smooth running of the monthly workforce and finance reporting process on behalf of Data & Analysis
- Assist with the business planning process including end and mid-year year governance statements
Who you are
Essential Criteria
- Ability to balance a varied workload, prioritising and communicating with team members as required
- Experience of supporting or managing finances/budgets
- Experience of Microsoft Excel
- Ability to work with data and information to support planning and delivery of activities
- Ability to balance a varied workload, prioritising and communicating with team members
- Building relationships with stakeholders and partners
Highly Desirable
- Relevant finance qualifications i.e. CCAB
- Knowledge of purchase order and invoice cycle
- Experience of liaising with finance business partners and business unit finance procedures and processes.
How to apply
You’ll need to submit an anonymised CV and Statement of Suitability as part of your application. You will not be considered if you do not provide both.
Your CV should be no more than 2 pages long and should show us your work history and previous experience. It should be well structured, succinct and written in clear language.
Your Statement of Suitability should be no more than 750 words and should give us examples of how your skills and experience match those needed for this role. Consider giving an example for each bullet point, in the ‘Who you are’ section and use work you have completed to demonstrate how you meet each one.
Selection process
There will be an initial sift of applicants through comparing submitted evidence against the ‘Who you are’ bullets. This usually takes two weeks, depending on the number of applications.
It will not be possible to provide feedback to applicants who are unsuccessful at the application stage.
Interviews are expected to take place in February.
Interview
The interview will be a mixture of behaviours and strengths. The following behaviours will be tested:
- Delivering at Pace
- Making Effective Decisions
- Changing and Improving
We highly recommend learning about Success Profiles and using the Situation, Task, Action, Result and Reflection (STARR) framework when structuring your answers. In your examples you should include evidence on ‘how’ you demonstrated the requirements and the impact of your work, as well as ‘what’ you did.
For Further Information
If you have any queries about the role or wish to discuss, please contact Onyi Umeh on (onyinye.umeh@justice.gov.uk) or 07583 035 957
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Eligibility
Staff on fixed term appointments must have been recruited through fair and open competition.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
- For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
- To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);
- To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);
- To the Civil Service Commission (details available here)
The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
31/01/2023, 23:55 hours.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.