75213 - Business Manager - Judicial College Chief of Staff Team

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Overview

This is an exciting chance to work in the central and fast-paced Chief of Staff Team in the Judicial College. The Business Manager role provides a unique opportunity to interact with key stakeholders and senior judiciary. The Chief of Staff team supports the Executive Director in the delivery of her corporate responsibilities and your role will be integral to the efficient running of the College. The role would suit someone who is looking for stretch, and who also has strong organisational and communication skills with a keen eye for detail.  

Role description

Your responsibilities will include:

•    Maintenance of the College budget management process, collaborating with colleagues across the College and the Judicial Office’s central Business Support Team, to complete monthly forecasting and financial reporting to the Executive Director and on the Spending Review Cycle.
•    Processing invoices, raising and maintaining purchase orders and completing other finance tasks, as required.
•    Supporting the Chief of Staff in the briefing of Senior Leaders, regarding the Judicial College budget.
•    Supporting with headcount reporting and monitoring, and ensuring that our senior management team of the College are able to make timely choices about resourcing with the most accurate of information
•    This post also helps with wider corporate responsibilities such as staff communications, secretariat support, staff engagement and people survey initiatives.
•    You will also get the opportunity to work closely with the JO Business Support Team and feed in to wider corporate commissions and responsibilities such as H&S, Information Assurance, accommodation to name a few.

This list is not exhaustive, and you will be asked to take on other adhoc responsibilities commensurate with the grade. 

We are looking for candidates who are excellent team players with strong organisational skills and an eye for detail. You will need to have the confidence and ability to work under your own initiative and be able to manage competing priorities effectively.

Overview of the team structure

The Chief of Staff Team support the Executive Director and the senior leadership of the College to deliver against their corporate roles and responsibilities. 
 
The Chief of Staff Team sit within the Strategy, Governance & Change team in the Judicial College. This is a key central team that supports the Senior Leadership of the College including the Executive Director, the three Directors of Training (senior judges from the Courts and Tribunals who are on secondment to the College) and the governing structure of the College. 
 
The Judicial College

The principal role of the Judicial College is to support the Lord Chief Justice and the Senior President of Tribunals in fulfilling their responsibilities for training the judiciary in an ever-evolving justice system. Working with the College Board, the Judicial College supports these senior members of the judiciary in setting the direction for training and ensuring the right support is in place to provide advice on the design and delivery of training, develop innovative digital systems to support delivery and that seminars are well organised. 
 
Judicial College is part of Judicial Office (JO), an arm’s length body of the Ministry of Justice. Our purpose is to strengthen the rule of law and improve the administration of justice, through the delivery of essential training for the judiciary in courts and tribunals, as well as a framework of training for magistrates. 
 
We are a unique branch of the civil service, independent from Government, dedicated to supporting the judiciary and promoting judicial independence, to maintain confidence in the rule of law. The Judicial Office reports to, and is accountable to, the Lord Chief Justice and was set up in 2006 to provide support to him and to the wider judiciary following the Constitutional Reform Act 2005. In addition, we support, and are accountable to, the Senior President of Tribunals, whose responsibilities extend to Scotland and Northern Ireland. We support some 22,000 judicial office holders, providing policy, legal and handling advice and operational support.

Essential Skills and Experience 

The successful candidate will be able to demonstrate:

•    Excellent organisational skills with keen attention to detail.
•    You will be able to use information to make timely and well-reasoned recommendations and reports, advising on options, risks and processes.
•    You will be a strong team player with excellent communication skills, able to explain the technicalities of finances or other corporate matters in simple language that will be understood by a wide audience.
•    Ability to work flexibly, plan a busy workload and prioritise, so that sudden changes do not adversely impact on delivery.
•    Ability to build effective working relationships with internal/external colleagues and the judiciary, understand their needs and expectations and practice good stakeholder management.
•    Strong MS Office skills, including the use of Excel and Outlook, plus other collaborative tools such as Teams.

Desirable

Previous finance or business support experience is desirable.

Application process

Please provide CV and a statement of suitability in no more than 1000 words. 

A statement of suitability is the place for you to tailor your application. It is where you tell us why you are interested in this role and provide further evidence of how you meet at least each of the ‘Essential Skills and Experience’ listed in the job advert and any other relevant points you would like to be considered.

Your statement should outline:

•    Why you are applying for the role 
•    Why and how you consider that your skills and experience make you suitable for the role (backed up by evidence)

In your evidence, you should also refer to the below behaviours – which you will also be assessed against at interview: 

•    Changing and Improving 
•    Communicating and Influencing 
•    Making Effective Decisions 
•    Managing a Quality Service

Feedback can be provided upon request, to those candidates who attend an interview.

Further info

This is a full-time role. The post-holder will be based at our London office (Royal Courts of Justice). We operate on a flexible working basis and Judicial Office staff are currently required to attend the office at least 40% of their working week. 

Security clearance required: CTC

Any other questions

Please feel free to contact Kimberley.Barling@judiciary.uk (Chief of Staff at the Judicial College) should you have any questions or require any further information about this post before applying.