25237 - Portfolio Analyst
Summary
MoJ has ambitious plans to reform the justice system and at the same time transform itself into a smarter, simpler and more efficient department and the Project Delivery Directorate is at the heart of this change. The scale and pace of the reforms is challenging and requires a large portfolio of interconnected policies, projects and business changes to be delivered successfully.
As part of the Portfolio & Assurance team, your key challenge will be to provide a definitive view of change activity across the department to inform key decisions and focus leadership on actions that will support the delivery of change. You will help to develop visually engaging ways of presenting information on change to a range of different audiences, including the Department’s Executive Team and Investment Committee. You will have a passion for delivering change and the personality to lead and influence people throughout the department. Given the size and complexity of the portfolio, you will enjoy working with partners throughout MoJ as well as with data, presentations and plans.
This is a unique opportunity for ambitious, self-starters to work at the heart of MoJ on one of the biggest reform agendas in Whitehall. We welcome applications from high calibre individuals who would like to be involved in leading the team and developing our services.
There are two positions available within the Portfolio team and whilst some responsibilities will be shared, individuals are likely to be given direct responsibility for specific pieces of work with the Portfolio office.
About the job
Working as part of the Portfolio Management Office (PMO), you will be responsible for the production and delivery of the Department’s monthly Portfolio report. You will own the framework for the reporting requirements and produce comprehensive reporting mechanisms that drive the production of management information.
Key Responsibilities:
- Leading on reporting and information management for the MoJ Portfolio
- Defining the reporting requirements for MoJs projects and programmes across the Portfolio
- Analysing a range of information sources to provide informed insights using appropriate reporting tools and visualisation methods
- Working with stakeholders to identify requirements for management Information.
- Providing quality assurance on the information provided by projects and programmes and challenging poor or incomplete information
- Providing quality assurance on the standard sets of information provided by projects and programmes such as, benefit realisation plans and risk registers
- Leading on drafting the benefits management strategy and risk management strategy for the portfolio and putting these into practice by identifying and monitoring portfolio risks, issues and benefits.
- Reviewing relevant portfolio performance metrics, providing a first draft analysis on the information provided
- Monitoring progress against the portfolio level delivery plan, identifying and tracking any interdependencies across the portfolio.
- Identify and monitor portfolio risks (threats and opportunities), across the portfolio
- Working with business areas to identify and categorise new projects which meet portfolio level thresholds and running the project pipeline process
- Co-ordinate the completion of GMPP reporting for the portfolio and liaising with the Infrastructure & Projects Authority on this
Person specification
To be successful in this role, you will have proven experience in a complex project or programme environment using a range of PPM methodologies. Strong organisational ability is a pre-requisite of the role as is the ability to drive forward the performance and reporting framework for the portfolio.
Skills and Experience
Essential
You must be able to demonstrate an excellent understanding of project delivery and experience in the practical application of a range of project delivery skills, and tools
Have strong analytical, organisational and planning skills
Have the ability to deliver at pace, working to tight deadlines whilst maintaining a quality service
Desirable
Previous experience working in a portfolio office would be welcome though not essential as well as working with and visualising large and complex sets of data.
Competencies
We'll assess you against these competencies during the selection process:
- Managing a quality service
- Changing and Improving
- Making Effective Decisions
- Delivering at Pace
- Collaborating and Partnering
If there is a large number of applicants we will sift on the first competency
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as salary sacrifice arrangements for childcare vouchers, and voluntary benefits such as retail vouchers and discounts on a range of goods and services.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
Eligibility
Staff on fixed term appointments must have been recruited through fair and open competition.
03/04/2019, 23:55 hours.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Candidate Information
You may be required to provide statements describing your skills and experience relevant to each of the selection criteria. We recommend that you structure any examples as Situation, Task, Action and Result. For more information about the recruitment process and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
In the event of a large number of applications, we reserve the right to undertake the following processes:
- An automated online test where a benchmark must be passed to progress;
- A sift on the lead selection criteria. If this happens, the lead criteria will be the first one listed in the advert.
During the selection process, you may be asked to undertake an additional assessment (such as written test). If this is applicable you will be notified of this when you are invited to interview.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.