28143 - Business Manager to Director of Operations & Strategy
Overview:
We are looking for an experienced individual to provide high level and professional private office management support to the Director of Operations and Strategy within the People Group . You will be responsible for ensuring his priorities are driven forward, communicating these effectively to the Senior Management Team and wider business group, as well as providing an interface to staff at all levels across the Department.
You will need to be well organised and assertive, adaptable and confident with the ability to prioritise a busy workload with conflicting priorities. As a representative of People Group, excellent communication skills and the ability to remain calm and reliable under pressure are also essential.
Directorate staff are both London and nationally based with a flexible working arrangement to suit the needs of the business, which brings an added dimension to developing relationship management skills.
The role will provide an excellent opportunity to work at the heart of MoJ in a vibrant environment, learning how People Group operates within MoJ as well as the wider Civil Service.
Job Description
Key responsibilities include the following:
Develop a thorough understanding of the Director’s priorities and ways of working, and represent him effectively across the department and to internal and external stakeholders.
Act to support the Director in delivery of their aims and objectives, proactively anticipating issues and acting on behalf of the Director as required. Using initiative and responding to/directing queries to relevant parties, ensuring reputation of the People Group is upheld.
Managing the Director’s inbox to prioritise work - highlighting issues that need immediate attention, responding to requests, consulting and advising as well as delegating as appropriate so that only minimal key essential information remains for the attention of the Director.
Establishing and maintaining good working relationships across People Group, and the senior teams across the Ministry, Ministers offices, press office and other key stakeholders.
Develop the knowledge and understanding that would allow you to act autonomously with authority, on behalf of the Director where situations require it – attending appropriate meetings as his representative, making sound judgement in his absence and liaising with the senior management team as issues arise to find solutions.
Commission and prepare high quality briefings, submissions on behalf of the Director. As well as developing communications to the senior management team, external and internal stakeholders and the wider directorate.
Ad-hoc project work as requested – including preparation of business cases and internal investigations.
Managing business area activities, for example business reporting, organisational re-design and management information to senior management team.
Taking accurate minutes / actions where necessary and following up/ensuring actions are complete.
Management responsibility of up to 4 Band D diary manager ensuring they are fulfil their day to day duties, and make the best use of their Divisional Director’s time. This includes diary management, preparing papers for meetings and liaising with counterparts across the MoJ.
Experience
To demonstrate the experience, you have for the role, you will be expected to submit your CV.
Essential:
- The ability to learn quickly, and work autonomously and within team – always exercising sound judgement and taking the initiative. The ability to plan, organise and work well under pressure – managing conflicting demands effectively.
- Strong interpersonal and time management skills
- Ability to act in a highly confidential manner and exercise discretion
- Proficiently in Outlook, Word, Excel and PowerPoint.
Desirable:
- Experience of working in a private office function or dealing with internal and external relationships, particular at senior and Executive levels
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Working Together
- Delivering at Pace
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Generous allowances for paid holiday starting at 25 days per year, and rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits,retail vouchers and discounts on a range of goods and services.
- For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
Eligibility
Staff on fixed term appointments must have been recruited through fair and open competition.
06/08/2019, 23:55 hours.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.