52051 - Recruitment Service Coordinator
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
The Role
We’re recruiting for a Recruitment Service Coordinator here at MoJ Digital & Technology, to be part of our warm and collaborative Strategy & Operations team.
We have an exciting two year fixed-term opportunity here at MoJ Digital & Technology for a Recruitment Service Coordinator to join our Recruitment Team.
As a Recruitment Service Coordinator you will belong to a warm and welcoming team that works at pace, collaborating and contributing to a range of exciting change projects and sit as part of our broader Strategy & Operations team. The Strategy & Operations team are responsible for enabling our colleagues to get on with delivery. We instill a culture of accountability, value for money and commerciality across MoJ D&T and we want to make it a great place to work.
As part of this role, you will also have the opportunity to become an apprentice and study towards a relevant professional qualification with dedicated time for learning each week.
To help picture your life at MoJ D&T please take a look at our blog and our Digital & Technology strategy.
Key Responsibilities:
As part of a team of three, your typical day will include:
- Organise, produce and maintain accurate records as requested
- Comprehensive administrative support and assistance including reporting and database administration.
- Collaborate with key stakeholders (candidates, hiring managers, interview panel members) and other central functions such as Director General’s Office, Finance, HR, 3rd parties
- Monitor the recruitment team inbox, as well as other communication channels such as slack, responding to queries or escalating as appropriate
- Deal with highly sensitive issues and personal data, acting with diplomacy and maintaining confidentiality at all times
- Contribute towards the organisation and coordination of team retrospectives, meetings and events
- Being flexible and working to tight deadlines
- Being part of teams that are always looking at change and improvement - actively contributing to different projects
- Support key recruitment team processes including: advertising jobs on various recruitment platforms and social media; managing admin within the recruitment process; scheduling of interviews; onboarding new starters and completing right to work checks
The focus for this particular role will be the accurate and timely inputting of our data, running reports, responding to queries and placing adverts to ensure we offer the highest level of service to all our stakeholders.
You will work alongside the other Service Coordinators covering for each other to offer a seamless service, so will need to be flexible in your approach to work.
This is an ideal opportunity for someone looking to build a career in recruitment.
If this feels like an exciting challenge, something you are enthusiastic about, and want to join our team please read on and apply!
Benefits
- 37 hours per week and flexible working options including working from home, working part-time, job sharing, or working compressed hours.
- We are committed to nurturing our staff and provide lots of training and development opportunities with learning platforms such as: Linux Academy, O’Reilly, Pluralsight, Microsoft Learning, Civil Service Learning, GDS Academy, etc.
- 10% dedicated time to learning and development with a budget of £1000 a year per person
- Generous civil service pension based on defined benefit scheme, with employer contributions of 26-30% depending on salary.
- 25 days leave (plus bank holidays) and 1 privilege day usually taken around the Queens’ birthday. 5 additional days of leave once you have reached 5 years of service.
- Compassionate maternity, adoption, and shared parental leave policies, with up to 26 weeks leave at full pay, 13 weeks with partial pay, and 13 weeks further leave. And maternity support/paternity leave at full pay for 2 weeks, too!
- Wellbeing support including access to the Calm app.
- Nurturing professional and interpersonal networks including those for Careers & Childcare, Gender Equality, PROUD and SPIRIT
- Bike loans up to £2500 and secure bike parking (subject to availability and location)
- Season ticket loans, childcare vouchers and eye-care vouchers.
- 5 days volunteering paid leave.
- Free membership to BCS, the Chartered Institute for IT.
- Some offices may have a subsidised onsite Gym.
Person Specification
Essential
- Meet the requirements for BPSS clearance
- Experience of accurate data input including checking reports, data extracts before submitting to the stakeholder
- Experience of priorities changing and responding to requests at short notice
- Confident at using a range of different systems and applications being seen as the subject matter expert
- Experience working in Government or a similarly large-scale and complex corporate environment that has a high volume of admin related activity
- Experience of collaborating with key stakeholders both verbally and in writing (3rd parties, candidates, hiring managers, interview panel members) and other central functions
- Good working knowledge of Excel or similar spreadsheet software including: use of formulae, sorting and filtering; production of graphs and charts; basic data analysis
- Proactive in problem solving as an individual or part of a team
Desirable
- Experience working in a recruitment or similar people-focused team, with knowledge of advertising, interviewing & onboarding processes
- Experience working with hiring managers and external candidates
We welcome the unique contribution diverse applicants bring and do not discriminate on the basis of culture, ethnicity, race, nationality or national origin, age, sex, gender identity or expression, religion or belief, disability status, sexual orientation, educational or social background or any other factor.
Our values are Purpose, Humanity Openness and Together. Find out more here about how we celebrate diversity and an inclusive culture in our workplace.
How to Apply
Candidates must submit a CV which describes how you meet the requirements set out in the Person Specification above.
In D&T, we recruit using a combination of the Digital, Data and Technology Capability and Success Profiles Frameworks. We will assess your Experience, Technical Skills and the following Behaviours during the assessment process:
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
Your application will be reviewed against the Person Specification above by a diverse panel.
Successful candidates who meet the required standard will then be invited to a one hour panel interview held via video conference. There will also be a 10 minute Excel/Google Sheets exercise as part of the selection process.
Should we receive a high volume of applications, a pre-sift based on your experience working in Government or a similarly large-scale and complex corporate environment that has a high volume of admin related activity will be conducted prior to the sift.
Terms & Conditions
Please review our Terms & Conditions which set out the way we recruit and provide further information related to the role and salary arrangements.
If you have any questions please feel free to contact recruitment@digital.justice.gov.uk
20/01/2022, 23:55 hours.
To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.
For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).
If you do not meet the above requirements, you may still be considered if, for example:
- You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
- You were studying abroad
- You were living overseas with parents
In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.