43377 - Facilitator

£24,619 - £27381 pro rata
12 Months
East of England
Band 4
Part Time

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

This vacancy is for part time only 

Overview of the job

This is a prisoner-facing job based in an establishment.


The job holder will be responsible for co-ordinating creative arts classes, events and activities for prisoners by building effective, appropriate and supportive relationships through managing them in a proactive manner and promoting the decency agenda. Contributes to sentence planning and reducing reoffending. Applies safer custody practices and complies with national and local security standards. Responsible for high level of security, productivity, good order and hygiene within workshops areas.

This is a non-operational job with no line management or supervisory responsibilities.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

  • Promote and facilitate delivery of the creative arts (writing, reading, literacy, visual art, drama, music, and other creative projects) to prisoners, staff and management.
  • Prepare and deliver creative writing workshops.
  • Prepare and facilitate/chair book group(s) and coordinate with national providers.
  • Plan and coordinate production of in-house magazine and promotional literature and ensure its timely and regular publication.
  • Plan and deliver arts events, talks, competitions and exhibitions.
  • Point of contact for external arts-based providers, arts organisations and funders: build contacts, links and relationships with such.
  • Point of contact for external arts volunteers, build contacts, liaise with and coordinate such.
  • Point of contact for external local community for arts events and activities.
  • Plan and coordinate prisoner mentors/orderlies to promote and deliver arts-based activities to prisoners, including production of in-house magazine.
  • Participate in the selection process of suitable prisoner arts mentors/ orderlies, ensuring they have suitable qualities.
  • Provide training to mentors/orderlies and arrange follow up sessions if required.
  • Liaise with mentors/orderlies on a weekly basis to check progress.
  • Provide support for mentors/orderlies and learners where required; encouraging them in their learning.
  • Arrange one-to-one meetings with mentors/orderlies and learners if required to challenge inappropriate behaviour and discuss any problems or concerns.
  • Arrange and chair mentor meetings.
  • Assess learners’ needs and match with suitable mentors/orderlies, events and activities.
  • Provide support and advice on career opportunities and relevant support organisations for respective arts practices and areas.
  • Supervise and maintain discipline of prisoners receiving training, education or work experience. Responsible for performance, motivation, discipline, appraisal and development of prisoners.
  • Open and complete Assessment Care in Custody and Teamwork (ACCT) forms, Violence Reduction Incident Reports (VRIR) and Security Information Reports (SIRs) when required and contribute to Incentive Earned Privileges (IEP) reports.
  • Log attendance and approve prisoner hours worked and wages.
  • Carry out fabric checks of classroom and maintain security of lock, bolts and bars used in the classroom.
  • Contribute to prisoner reports including parole, sentence planning and Individual Learning Plan (ILP).
  • Complete regime monitoring information and update prisoner training records.
  • Order materials and estimate usage in order to meet work learning targets.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.


  • Communicating and Influencing
  • Leadership
  • Developing Self and Others
  • Managing a Quality Service
  • Working Together


  • Good written and verbal communication skills.


  • Job holders must complete specific training in their specialism once they take up post.
  • Required to undertake the Civil Service Learning (CSL) Train the Trainer training.

Working Arrangements & Further Information

Some of MoJ’s, including HMPPS, terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.


Annual Leave

-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

Bank, Public and Privilege Holidays

You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment


-The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

-HM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ

Season Ticket Advance

-After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work

Childcare Vouchers

For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers


-HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

-There are opportunities to access promotion programmes and HMPPS provide a variety of training appropriate to individual posts

-All staff receive security and diversity training and an individual induction programme into their new roles


-All candidates are subject to security and identity checks prior to taking up post

-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS

-All staff are required to declare whether they are a member of a group or organisation which HMPPS considers to be racist

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity.

There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Interview dates to be confirmed

11/05/2021, 23:55 hours.

If you require any assistance please call 0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com. Please quote the job reference - 43377.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

This Vacancy is closed to applications.