60064 - Change Portfolio Manager
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit:
https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
The Change Delivery and Central Services Group is one of six groups based within the Strategy, Planning and Performance Directorate (SPP) of HMPPS. The group is pivotal to the delivery of all national change initiatives across the agency, working closely with and supporting the portfolio of programmes and projects to ensue these reflect the ambitions of our MoJ Second Permanent Secretary and HMPPS CEO, Jo Farrar and align to the HMPPS Business Strategy whilst making a real positive difference to frontline services.
The Change Portfolio Office run an efficient and effective Change Portfolio that is dedicated to enabling and assuring successful transformational change that delivers HMPPS Business Strategy objectives. They define best practice and encourage innovation to build project delivery capability and drive collaboration, standardisation, business continuity and continuous improvement across the organisation.
The Portfolio Management Office oversees delivery activity across the Change Portfolio and provides support to the Change Portfolio Board. Priorities include monthly reporting to the Change Portfolio Board and the HMPPS Leadership Team with a focus on programme delivery and specialised resourcing reporting via the Portfolio Heatmap and Dashboard. The team also manages Portfolio risks and issues and supports work on the Portfolio plans and dependencies, reporting on these activities to the Change Portfolio Board. The team maintains close working relationships with the programmes by holding monthly 1-2-1s with all programmes across every tier as well as regular meetings with the MoJ Portfolio to ensure aligned working between the two teams.
This role would support with the above and lead on planning and dependencies across the portfolio; closely monitoring high level milestones from programmes, tracking dependencies and highlighting where missed or at-risk milestones will impact on other programmes across the portfolio. This role will require a high level of attention to detail, appetite to constantly change and improve processes and project management knowledge including planning, scheduling and identifying the critical path.
The successful applicant will also need to consider how the portfolio support evidence-based planning using data sets to inform and test future planning.
Overview of the job
The Change Portfolio Manager sits within the Portfolio Management Office (PMO), part of the HMPPS Change Portfolio Office (CPO). The Change Portfolio oversees the delivery and activities of over 50 change programmes and projects of varying sizes. The teams across the Change Portfolio Office oversee the delivery of these projects and programmes, manage governance and assurance processes, support with business case development and benefits realisation and the process of delivery change into an operational environment.
The PMO team are responsible for coordinating the delivery of major projects and programmes and ensuring strategic alignment across the Portfolio. Key responsibilities of the team include regular thematic reporting using data driven tools, overseeing the risk and issue management across the Portfolio, managing resources across the Portfolio and managing programme closure and lessons learned.
The post holder will report into the Senior Change Portfolio Manager and will be responsible for the delivery of a range of reporting products including a monthly data driven dashboard for the Change Portfolio Board, a dashboard for the HMPPS Leadership Team, as well as ad-hoc additional reports for the Ministry of Justice Portfolio, the Investment Committee and others. The post will offer a varied insight into Portfolio delivery with regular engagement with Programme Managers, key internal stakeholders and other teams within the CPO.
The post holder will require strong analytical skills, assessing large quantities of data to identify themes across the Portfolio, be able to develop and maintain effective professional relationships with stakeholders, be an effective communicator (verbal and written), able to consider stakeholder interests and to craft reports that direct decision makers to key information to inform delivery.
Summary
The Portfolio Manager will require professional expertise in the effective use of project methodologies and techniques in managing a variety of projects and the day to day delivery of the project team.
The job holder will be responsible for the production of a number of key reporting tools, for maintaining relationships with programmes and key stakeholders, for leading on a data driven reporting strategy for key senior stakeholders and for overseeing the delivery of the Portfolio priorities.
Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
- Management of Portfolio reporting tools including PowerBi.
- Ensuring the Portfolio delivers to quality, time and budget within agreed tolerances.
- Analyse programme data to produce monthly dashboards for decision making bodies.
- Plan, monitor and control the Portfolio priorities in order to achieve programme/project objectives.
- Create a mechanism to identify, measure and report risks and mitigation.
- Ensure that progress is appropriately reported, controlled and maintained.
- Identify the resources and processes necessary to deliver each stage of the project’s lifecycle.
- Responsibility for identifying key themes across the Portfolio that require decision and intervention.
- Act as a central point of contact and source of information for stakeholders.
- Prepare and report to the Change Portfolio Board using programme Highlight Reports or any other relevant documentation.
- Lead and motivate the portfolio management team.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
Behaviours
- Making Effective Decisions
- Working Together
- Changing and Improving
- Delivering at Pace
Skills and Experience
Essential
- Experience of working in a programme management office / project environment
- Experience of using recognised project management techniques
- Experience of identifying and implementing continuous improvement and practices
Desirable
- Strong knowledge/ experience in planning
- Strong knowledge / experience in dependency management
- Strong communication and stakeholder management skills
Experience
- Experience of managing project lifecycles.
- Experience of managing risk.
- Experience of portfolio management.
Technical Requirements
- Recognised project management qualifications or equivalent experience e.g. PRINCE2, Association for Project Management (APM), Managing Successful Programmes (MSP).
- Knowledge or experience of PowerBI.
Ability
- Good communication skills, verbal and written.
- Good planning skills
- Good conflict management skills
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.
If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.
The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.
Benefits
Annual Leave
-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.
Bank, Public and Privilege Holidays
-You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment
Pension
-The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.
Work Life Balance
HM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ
Season Ticket Advance
-After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work
Childcare Vouchers
For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
Training
HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes
-There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts
-All staff receive security and diversity training and an individual induction programme into their new roles
Eligibility
-All candidates are subject to security and identity checks prior to taking up post
-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS
-All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
- To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);
- To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);
- To the Civil Service Commission (details available here)
The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
28/06/2022, 23:55 hours.
Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.
Application form stage assessments
Interview stage assessments
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
This job is broadly open to the following groups:
· UK nationals
· nationals of the Republic of Ireland
· nationals of Commonwealth countries who have the right to work in the UK
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
This Vacancy is closed to applications.