81757 - PEP - Community Payback Placement Coordinator - Derbyshire

£23,637 - £29,046
12 Months
East Midlands
Chesterfield , Derby
Chesterfield JCP Markham Road, S40 1TG, NMS Ground, First And Second Floors Burdett House, DE1 1JP
NPS Pay Band 3 National
Fixed Term
Up to 24 months
Full Time
Operational Delivery

Please be aware that applicants for this role will be required to cover weekend working on a rota basis.

Overview of the job

This is a high-profile role within PS responsible for establishing and maintaining relationships with a range of current and future partner organisations, customers and stakeholders. This will involve working with a range of voluntary and statutory organisations.

The post holder will ensure that sufficient work placements that meet the quality standards set out in the Community Payback Operations Manual are available so that the sentence of the Court can be carried out effectively.

The post holder will support the Community Payback Operations Manager to ensure that all Community Payback placements meet the policy objectives of the organisation and comply with relevant legislation.

Post holders may be required to undertake weekend working as part of their normal pattern of working.


The job holder will identify and establish community-based work projects that fulfil the requirements of the Community Payback Operations Manual. This includes monitoring and review of existing projects.

The post holder will conduct relevant health and safety assessments of work placements and ensure compliance with organisational policy and health and safety legislation.

The post holder will have oversight of the placement induction procedure, defining tasks and safe working practices and appropriate allocation and use of required tools and equipment.

Responsibilities, Activities & Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

  • Find and assess a wide range of suitable Community Payback placements, including those providing an opportunity for providing instruction to People on Probation in practical skills and future employment opportunities and placements appropriate for people with protective characteristics.
  • Assess the viability of financial contribution opportunities within new and existing placements, discuss with beneficiaries and manage the process to maximise this potential.
  • To complete a schedule of safe working practice for work and create a project file in accordance with Health and Safety standards.
  • Promote positive relationships with beneficiaries/stakeholders/partners; including meetings and site visits as required to manage relationships and promote a positive perception of the Probation Service and Community Payback with community networks.
  • Ensure that a safe working environment for staff, People on Probation and beneficiaries is maintained on all Community Payback work sites in compliance with Health and Safety legislation and Probation Service policy.
  • Ensure that placements remain compliant with quality requirements and take action as required to improve or discontinue placements where quality standards cannot be met.
  • Be responsible for coordinating tools, equipment, appropriate clothing and Personal Protective Equipment and other resources used on Community Payback placements and ensure that all equipment complies with Health and Safety requirements and that users know how to safely use the equipment.
  • Ensure that relevant Health and Safety training is provided to staff both in response to ad‐hoc needs and as required by the service delivery plan.
  • To support investigations into Health and Safety incidents and ensure that serious incidents including near misses are reported and that lessons learnt are shared within the team.
  • To support the electronic, social media and other innovative means to receive nominations for new placements from the public and promote Community Payback, within Probation Service guidelines.
  • Liaise with Probation Practitioners as necessary to exchange information and maintain appropriate working arrangements.
  • To participate in rota planning, delivering and reviewing the induction for People on Probation.
  • Support and coordinate Mentors who will encourage People on Probation compliance, engagement and access to local support networks
  • To cover the Community Payback Supervisor role where required to avoid cancellation of work placements for operational reasons.
  • To contribute to training of Community Payback Supervisors and beneficiaries, as appropriate.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.


  • Managing a Quality Service
  • Working Together
  • Communicating and Influencing
  • Making Effective Decisions
  • Changing and Improving
  • Delivering at Pace

Essential Experience

  • Evidence of working as part of a team, sharing good practice, knowledge of community networks and the skills to promote a strong team ethos
  • Examples of maintaining positive working relationships with a range of stakeholders (beneficiary organisations) and represent the organisations at meetings and forums
  • Experience of conducting work place reviews to make judgements about compliance with quality standards

Technical requirements

  • Basic knowledge of First Aid and willingness to undertake further training
  • Health and Safety Institution of Occupational Safety and Health (IOSH) Level 3 or Managing Safely qualified and a willingness to attend further training
  • Full UK manual driving licence
  • Willing to achieve and maintain L3 Certificate in Assessing Vocational Achievement (CAVA) or equivalent


  • Ability to model pro-social attitudes and behaviour to People on Probation
  • Good written communication skills
The job holder must be able to fulfil all spoken aspects of the role with confidence in English or (when specified in Wales) Welsh.

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.  

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Standard working hours are 37 hours per week excluding breaks which are unpaid. 


The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service, plus public holidays. Leave for part-time and job share posts will be calculated on a pro-rata basis


The National Probation Service is covered by the Local Government Pension Scheme (LGPS) run through the Greater Manchester Pension Fund (GMPF).  Please visit www.gmpf.org.uk for further information.

Please note: Any current Civil Servant who is a member of the PCSPS, by accepting an offer of employment to the National Probation Services will be opted out of the PCSPS and auto enrolled into the Local Government Pension Scheme.


The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.


The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender.


All candidates are subject to security and identity checks prior to taking up post


  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Interviews will expect to take place via MS teams, dates to be confirmed.

13/12/2023, 23:55 hours.

If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com

Please quote the job reference - 81757.

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.

Application form stage assessments

Working Together - 250 word limit
Communicating and Influencing - 250 word limit
Changing and Improving - 250 word limit
Managing a Quality Service - 250 word limit
A sift based on the lead behaviour, Working Together, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.

Interview stage assessments

There is 1 interview stage for this vacancy.
Working Together
Communicating and Influencing
Changing and Improving
Managing a Quality Service
Strengths may also be assessed at interview but these are not shared in advance.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

Probation Employment Pathway

Probation Employment Pathways (PEP) is a recruitment scheme targeted at supporting individuals who have history of criminal convictions and who face barriers to employment.

PEP is open to anyone who within the last 10 years has received:

  • A custodial conviction and has been released from prison 
  • A conviction resulting in a community sentence 
  • A conditional discharge
  • An out of court disposal

The Probation Employment Pathway is an exception to fair and open competition and is only open to eligible applicants. Eligible applicants who pass our assessment processes will be offered up to a 2 year fixed-term appointment, under an accredited Exception 2 scheme within the Civil Service Recruitment Principles.

This job is broadly open to the following groups:

· UK nationals

· nationals of the Republic of Ireland

· nationals of Commonwealth countries who have the right to work in the UK

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

This Vacancy is closed to applications.